Remote Invoice Processing Jobs in Lowell, MA (NOW HIRING)

Site: Mass General Brigham Incorporated

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

The Research Finance Specialist is an active member of the Mass General Brigham Central Research Management office and is one of the primary points of contact for Principal Investigators (PIs) and Department Administrators at Brigham and Women's Hospital, Massachusetts General Hospital, and other institutions within Mass General Brigham. The Finance Specialist is committed to identifying and adhering to best practices in grants and contracts administration while upholding the highest standards of integrity and fiduciary responsibility. The Finance Specialist I will proactively address the demands of research grant administration by providing exceptional customer service to Mass General Brigham's distinguished research community and collaborators in their pioneering efforts in science and medicine.
With guidance from his/her manager and team members; the Finance Specialist I actively manages the subcontract payments related activity of the grants. As a primary contact for departments and outside collaborators, the Finance Specialist facilitates the process of subcontract invoice distribution, coding, approvals, payments, and inquiries. This position is also a key member of the team who provides considerable support to the fiscal administration of a variety of grants and contracts from federal and non-federal sponsoring agencies. Included in these responsibilities are reviewing incoming subcontract invoices to ensure accuracy and compliance, initiating the approval process within the Insight system, payment inquiries, and escalating issues as needed. The Finance Specialist will act both independently and as a member of a dynamic group to achieve the goals of the Sub Invoice Processing Team and of Mass General Brigham Research Management overall. The volume and complexity of the work are commensurate with experience, and the opportunity exists to take on a greater and more in-depth workload with successful performance.
Principal Responsibilities:
- Review incoming subcontract invoices to ensure accuracy and compliance.
- Confirm the following: fully executed agreement on file, invoice format is detailed, current and cumulative costs tally correctly, expenses are aligned with the budget period, expenses do not exceed the budgeted amount
- Code invoices, scan, upload, and create deliverables for invoices in the Insight system
- Contribute to system enhancements, testing, training, and delivery
- Maintain subcontract invoice process through daily reports; track and analyze progress
- Maintain an accurate contact list for Department Administrators
- Resolve new invoice revisions with collaborating institutions
- Escalate any technical invoice disputes, as needed.
- Follow up on outstanding high-risk approvals from department administrators
- Respond to subcontract invoice inquiries - BWH, MGH, IHP, MCL, SHR
- Work with RF team members on the collection of all subcontract invoices at the time of FSR
- Provide superior customer service.
- Ensures that awards/accounts are managed in a fiscally responsible manner and in full compliance with all applicable rules and regulations established by both the sponsor and as well as all pertinent Mass General Brigham policies.
- Work closely with Accounts payables to ensure invoices are paid and any issues resolved timely.
- Perform other duties or special projects as required.
- Assume additional responsibilities as assigned.

Qualifications

• Bachelor's degree required; Master's degree preferred
• At least 1-2 years of financial analysis experience preferred

Knowledge, Skills, and Abilities

• Experience working with a high volume of work in a fast-paced environment.
• Strong attention to detail and follow-up skills.
• Strong understanding of financial principles, accounting practices, and budget management.
• Familiarity with research funding mechanisms, grant management, and funding agency regulations.
• Excellent analytical and problem-solving skills to interpret financial data, identify trends, and provide strategic recommendations.
• Effective communication and presentation skills to convey complex financial information to various stakeholders.
• Strong interpersonal skills and ability to build effective relationships with researchers, administrators, and finance teams.

Working Conditions

• This is a remote role that can be done from most US states
• Remote workdays require a stable, secure, quiet, and compliant workspace
• Monday through Friday, 8:00 AM - 4:30 PM Eastern

Remote

399 Revolution Drive

40

Regular

Day (United States of America)

Pay Range

$53,040.00 - $75,888.80/Annual

Grade

5

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

0100 Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework