Remote Grants Assistant Jobs in Arizona (NOW HIRING)

Conducts comprehensive compliance monitoring and oversight activities to ensure subrecipients adhere to federal regulations, particularly 2 CFR Part 200, state requirements, and grant-specific terms and conditions. The Grant Compliance Specialist performs risk assessments, plans and conducts desk reviews and on-site monitoring visits, prepares detailed monitoring reports, tracks corrective action implementation, and provides technical assistance to help subrecipients achieve and maintain compliance. Reports to the Grants and Compliance Manager. The position is grant-funded and employment is contingent upon the availability of funding.

Arizona's Rural Health Transformation Program is supported by the Centers for Medicare & Medicaid Services (CMS) of the U.S. Department of Health and Human Services (HHS) as a part of a financial assistance award totaling $166,988,955.92 with 100 percent funded by CMS/HHS. The contents are those of the author(s) and do not necessarily represent the official views of, nor endorsement, by CMS/HHS, or the U.S. Government.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Monitoring Activities:

Plan and conduct comprehensive subrecipient financial monitoring visits including desk reviews and on-site visits. Review subrecipient financial records, policies, procedures, and internal controls for compliance with 2 CFR Part 200. Evaluate subrecipient administrative systems including procurement, property management, and record retention. Review transactions for allowability, allocability, and reasonableness of costs. Review participant eligibility documentation and case files for programmatic compliance. Assess civil rights compliance including equal opportunity, non-discrimination, and accessibility.
Reporting & Documentation:

Prepare comprehensive monitoring reports documenting findings, areas of concern, and recommendations. Classify issues appropriately as findings, concerns, or observations based on severity and regulatory impact. Review and evaluate subrecipient corrective action plans for adequacy and feasibility. Track corrective action implementation and conduct follow-up reviews to verify resolution. Maintain organized monitoring files and documentation in compliance with record retention requirements.
Risk Assessment:

Conduct annual risk assessments for all subrecipients using established risk factors and scoring methodology. Analyze risk indicators including audit results, prior monitoring findings, staff turnover, and funding levels. Recommend monitoring frequency and intensity based on risk assessment results.
Audit Coordination:

Review subrecipient single audit reports for findings related to OEO-funded programs. Track subrecipient audit submission compliance and follow up on delinquent submissions. Monitor resolution of audit findings and management decisions.
Technical Assistance:

Provide technical assistance and guidance to subrecipients on federal grant requirements. Assist with development and delivery of compliance training workshops and webinars. Develop compliance tools, checklists, and guidance documents for subrecipient use.
Other duties as assigned as related to the position

Knowledge of:
2 CFR Part 200 and federal grant regulations.
Internal controls, audit procedures, and risk assessment methodologies
Skill in:
Strong analytical skills and attention to detail.
Excellent written communication skills for report preparation
Ability to:
Collaborate effectively with diverse teams and stakeholders, including technical and financial staff.
Identify potential compliance issues and implement corrective actions or risk mitigation strategies

Bachelor's degree in Accounting, Finance, Public Administration, Business Administration, or related field
Minimum 2 years of experience in grant compliance, auditing, monitoring, or related field
Experience with federal grant programs and 2 CFR Part 200 preferred

Valid Driver's License.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona offers a comprehensive benefits package to include:
Sick leave
Retirement plan
Health and dental insurance
Vacation with 10 paid holidays per year
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation
plans, and supplemental life insurance
 For a complete list of benefits provided by The State of Arizona, please visit our benefits page

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Positions in this classification participate in the Arizona State Retirement System (ASRS).
*NOTE - Enrollment eligibility in ASRS will become effective after 27 weeks of employment.

If you have any questions, please feel free to contact Mariem Ly at mariem.ly@oeo.az.gov