Remote Data Entry Jobs in Wheeling, WV (NOW HIRING)

Part-Time Accounts Payable Specialist

Job Description

The Part-Time Accounts Payable Specialist processes accounts payable transactions and supports financial administration activities to ensure timely, accurate payments and clear financial reporting. This role focuses on managing AP workflows across multiple accounting systems, preparing departmental spending reports, and handling monthly credit card expense reporting in a mission-driven, nonprofit environment.

Responsibilities

• Process accounts payable transactions accurately and on time across multiple entities, ensuring proper coding, documentation, and compliance with internal procedures.
• Set up and maintain user access in Bill.com, including creating new users, updating permissions, and ensuring secure, reliable access to AP workflows.
• Run and process the weekly payment import between Sage Intacct and Foundant, verifying data integrity and reconciling any discrepancies between systems.
• Generate, format, and distribute monthly departmental spending reports using data from Sage Intacct and other relevant systems, presenting information clearly for stakeholders.
• Prepare, code, and submit the Operations Team credit card expense report each month, ensuring supporting documentation is complete and expenses are accurately categorized.
• Perform reconciliation activities across multiple systems to ensure that accounts payable records, payment imports, and reports are consistent and accurate.
• Support other accounts payable and financial administration activities as assigned, including data entry, invoice processing, and documentation management.
• Manage email communication related to accounts payable, responding promptly to internal and external stakeholders and maintaining organized records of correspondence.
• Collaborate with finance and operations team members, including finance and tax leaders and senior associates, to support ongoing AP and financial reporting needs.
• Contribute to a mission-driven, nonprofit-focused environment by supporting contracts, grants, awards, and other funding-related financial processes.

Essential Skills

• 3–5 years of accounts payable data entry experience, including invoice processing and AP workflows.
• Hands-on experience with accounts payable, invoicing, and reconciliation processes across multiple systems.
• Strong proficiency with Microsoft Excel, including comfort with formulas and data manipulation for reporting and analysis.
• Demonstrated attention to detail, ensuring accuracy in data entry, coding, and reconciliation.
• Ability to reconcile data across multiple accounting databases and systems.
• Experience managing data, including data management and manipulation for financial reporting.
• Capability to work with contracts, grants, and awards, particularly in a nonprofit context.
• Experience using or quickly learning multiple accounting databases and AP platforms such as Bill.com, Sage Intacct, and Foundant.
• Effective email management skills, including organizing, tracking, and responding to AP-related communications.
• Strong organization skills to manage multiple tasks, deadlines, and stakeholders.
• Stakeholder management skills to communicate clearly with internal teams and external partners.
• Project management abilities to handle recurring AP cycles, reports, and imports efficiently.
• Nonprofit experience or familiarity with nonprofit financial processes.

Additional Skills & Qualifications

• Experience working in a mission-driven or nonprofit organization, particularly with contracts, grants, and awards.
• Comfort collaborating with finance and operations leaders and supporting senior associates in AP and financial tasks.
• Ability to work independently in a remote environment while maintaining strong communication with the team.
• Interest in contributing to community-focused initiatives, including efforts related to public health and emergency response.
• Willingness to adapt to evolving business needs and take on additional responsibilities as the role develops.

Work Environment

This is a 100% remote, part-time position, with a preference for candidates located in the MD/DC metro area and openness to candidates in EST, CST, or PST time zones. The role averages approximately 20 hours per week, with core hours from 10:00 a.m. to 3:00 p.m., and typical availability needed on Tuesdays, Wednesdays, and Thursdays, with some flexibility.

This is a Contract position based out of Bethesda, MD.

The pay range for this position is $30.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully remote position.

This position is anticipated to close on Aug 21, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.