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Records Processing Assistant Jobs in California (NOW HIRING)

Aggie Animal Clinic

Veterinary Assistant

Dixon, CA

$19 - $23/hr

Maintains records: Entering medical notes, entering charges, updating puppy and kitten packages ... Venipuncture, collecting samples & in-house lab sample processing. Assistant at our clinic have the ...

Torrance Post Acute

We are in search of a Medical Records Assistant located in San Pedro. The ideal candidate will be ... JOB DUTIES: 1. Process mail/filing daily' including copying Telephone Orders' and mail-outs. 2. ...

WOW! Smiles

Records Technician

Monterey, CA · On-site

$23/hr

Familiarize yourself with clinical assistant duties and responsibilities and substitute when ... Maintain x-ray processor * Arrange for repairs when necessary * Develop and maintain daily and ...

Wow Smiles

Records Technician

Monterey, CA · On-site

$23/hr

Familiarize yourself with clinical assistant duties and responsibilities and substitute when ... Maintain x-ray processor * Arrange for repairs when necessary * Develop and maintain daily and ...

Wow Smiles

Records Technician

Monterey, CA

$23/hr

Familiarize yourself with clinical assistant duties and responsibilities and substitute when ... Maintain x-ray processor * Arrange for repairs when necessary * Develop and maintain daily and ...

Orange Lutheran High School

Accounting Assistant

Orange, CA · On-site

$21 - $27.25/hr

The Accounting Assistant will assist in maintaining accurate financial records, processing transactions, and ensuring compliance with internal controls and policies in support of nonprofit accounting ...

Orange Lutheran High School

Accounting Assistant

Orange, CA

$21 - $27.25/hr

The Accounting Assistant will assist in maintaining accurate financial records, processing transactions, and ensuring compliance with internal controls and policies in support of nonprofit accounting ...

Amazon

Process Assistant, TPA8

Vacaville, CA · On-site

The Process Assistant is assigned to the Area Manager, and will hold responsibilities specific to ... records. Our inclusive culture empowers Amazonians to deliver the best results for our customers.

Yum!

Records Clerk

Irvine, CA

$18.50 - $21.77/hr

Manage change requests (system updates) * Assist with record disposition updates annually per the destruction process * Annual Destruction Routing * Verify application of litigation holds * Work with ...

Central Cal Waterworks Inc

Bookkeeper

Madera, CA · On-site

$25 - $30/hr

... records and general ledger entries · Process accounts payable and accounts receivable · Reconcile bank and credit card accounts · Prepare and process invoices, payments, and deposits · Assist ...

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All JobsRecords Processing JobsRecords Processing Assistant JobsRecords Processing Assistant Jobs in California

Records Processing Assistant information

What are Records Processing Assistants?

Records Processing Assistants are administrative professionals responsible for organizing, maintaining, and managing records and documents within an organization. Their duties often include data entry, filing, scanning, and retrieving records, as well as ensuring the accuracy and confidentiality of sensitive information. They play a key role in supporting office operations by keeping records up to date and accessible for staff and management. This position requires attention to detail, proficiency with office software, and a commitment to following organizational procedures and privacy regulations.

What skills do you need to be a record clerk?

A records processing assistant, or record clerk, needs strong organizational skills, attention to detail, and proficiency with data entry and management software such as spreadsheets or database systems. Good communication skills and the ability to handle sensitive information securely are also important for this role.

What does a records assistant do?

A records processing assistant is responsible for organizing, maintaining, and updating physical or electronic records and files. They often use database management systems and must ensure accuracy, confidentiality, and compliance with data handling procedures. Attention to detail and organizational skills are essential for this role.

What are some common challenges faced by Records Processing Assistants, and how can they be managed?

Records Processing Assistants often encounter challenges such as managing large volumes of data, maintaining accuracy under tight deadlines, and adapting to various document management systems. Staying organized and developing strong attention to detail are essential for minimizing errors and ensuring compliance with data privacy regulations. It's also important to communicate effectively with team members and other departments to resolve discrepancies quickly and maintain efficient workflow.

What are the key skills and qualifications needed to thrive as a Records Processing Assistant, and why are they important?

To thrive as a Records Processing Assistant, you need strong organizational skills, attention to detail, and proficiency in data entry, typically supported by a high school diploma or equivalent. Familiarity with records management software, databases, and office productivity tools like Microsoft Office is commonly required. Excellent communication, time management, and problem-solving abilities help you interact with colleagues and manage multiple tasks efficiently. These skills ensure accurate recordkeeping, compliance with regulations, and smooth administrative operations.

What is the difference between Records Processing Assistant vs Data Entry Clerk?

AspectRecords Processing AssistantData Entry Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, administrative departmentsOffice environments, data centers
Employer & Industry UsageGovernment agencies, healthcare, legalBusinesses, finance, retail
Common Search & ComparisonYesYes

The main difference is that Records Processing Assistants focus on managing and organizing records, ensuring accuracy and compliance, while Data Entry Clerks primarily input data into systems. Both roles require similar skills and work in office settings, but their specific responsibilities and industries may vary.

What jobs pay $2000 a day?

Jobs that can pay $2000 a day typically include high-level roles such as specialized surgeons, senior corporate executives, or successful entrepreneurs. These positions often require extensive experience, advanced skills, or significant responsibilities, and may involve long hours or high stress. Such earnings are uncommon and usually associated with top-tier professionals or business owners rather than entry-level roles like Records Processing Assistants.

What job makes $10,000 a month without a degree?

A Records Processing Assistant typically does not earn $10,000 a month without a degree; such high salaries are uncommon for entry-level administrative roles. High-paying jobs that can reach this level often require specialized skills, experience, or certifications in fields like sales, real estate, or certain trades. Generally, achieving $10,000 monthly income without a degree involves roles with commission, bonuses, or entrepreneurial opportunities.
What cities in California are hiring for Records Processing Assistant jobs? Cities in California with the most Records Processing Assistant job openings:

Prior Authorization, Referral, and Medical Records Coordinator

Astrana Health

Alhambra, CA

$20 - $22/hr

Full-time

Posted 5 days ago

Job description

Job Title: Prior Authorization, Referral, and Medical Records Coordinator Department: Clinic Ops About the Role: The Referrals, Prior Authorizations, and Medical Records Coordinator is responsible for ensuring the timely and accurate submission, follow-up, and approval of referrals and prior authorizations. This role requires a strong sense of urgency, attention to detail, and consistent, high-quality communication with patients, providers, and insurance companies. The coordinator plays a key role in supporting continuity of care by ensuring all required documentation is complete and processed efficiently. 
What You'll Do: 
Ensure timely, accurate submission, follow-up, and approval of referrals, prior authorizations, and medical records while maintaining a high level of urgency and quality. Communicate effectively with patients, insurance companies, and internal teams regarding authorization status, requirements, and updates. Review requests for accuracy and completeness, ensuring all required information and supporting documentation are included prior to submission. Assist with gathering and submitting medical necessity documentation to expedite approvals and ensure compliance with payer requirements. Perform consistent and appropriate follow-up on all pending authorizations and referrals. Collaborate with clinical and administrative departments to obtain required information for prior authorizations and to support appeals when necessary. Document all interactions with insurance companies and/or patients accurately and thoroughly in the system. Maintain detailed and accurate records of all prior authorization information, including approval dates, billing units, procedure codes, and authorization numbers within the patient profile. Proactively monitor and manage prior authorizations approaching expiration and initiate renewal processes as needed. Ensure all medical records requests are processed accurately and in compliance with organizational policies and regulatory standards. Complete all assigned duties, projects, and reports in a timely manner on a daily, weekly, or monthly basis as directed by leadership. 
Qualifications:
  High school diploma or equivalent required. Minimum of 1 year experience in prior authorization, referrals, clinical operations, or related functions Strong verbal and written communication skills; must be able to communicate in a professional and courteous manner. Proficient in Microsoft Office applications and insurance eligibility database. Excellent data entry and typing skills. 
You're great for this role if: Knowledge of managed care and medical insurance plans Knowledge of Elation EHR or similar system Experience with medications, injections, biologics, and specialty treatment authorizations 
Join Our Team!
The Referrals, Prior Authorizations, and Medical Records Coordinator is responsible for managing the end-to-end coordination of patient referrals, insurance prior authorizations, and medical records processing. This role ensures the timely, accurate, and compliant submission and follow-up of all requests to support seamless patient care and operational efficiency.

The ideal candidate demonstrates a strong sense of urgency, exceptional attention to detail, and the ability to communicate effectively with patients, healthcare providers, and insurance representatives. This position plays a critical role in maintaining continuity of care by ensuring that all required documentation is complete, accurate, and processed efficiently within established timelines.
  • High school diploma or equivalent required; associate degree or healthcare certification preferred
  • Prior experience in healthcare administration, referrals, prior authorizations, or medical records strongly preferred
  • Knowledge of insurance plans, medical terminology, and authorization processes
  • Strong organizational skills with the ability to manage multiple priorities simultaneously
  • Excellent written and verbal communication skills
  • Proficiency with EHR systems and Microsoft Office applications
  • Attention to Detail
  • Time Management & Prioritization
  • Customer Service Orientation
  • Problem Solving & Critical Thinking
  • Accountability & Reliability
  • Team Collaboration
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