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Receptionist Task Jobs in New Mexico (NOW HIRING)

Great Livin' LLC

Receptionist

Albuquerque, NM · On-site

$13 - $15/hr

The Receptionist is also responsible for completing tasks assigned by the Program Director. The Receptionist knows each person's roles and responsibilities and can filter situations to the right ...

Great Livin'

Receptionist

Albuquerque, NM · On-site

$15.25 - $20/hr

The Receptionist is also responsible for completing tasks assigned by the Program Director. The Receptionist knows each person's roles and responsibilities and can filter situations to the right ...

Great Livin' LLC

Receptionist

Albuquerque, NM · On-site

$15.25 - $20/hr

The Receptionist is also responsible for completing tasks assigned by the Program Director. The Receptionist knows each person's roles and responsibilities and can filter situations to the right ...

Great Livin' LLC

Receptionist

Albuquerque, NM · On-site

$13 - $15/hr

The Receptionist is also responsible for completing tasks assigned by the Program Director. The Receptionist knows each person's roles and responsibilities and can filter situations to the right ...

Yearout Energy

Receptionist

Albuquerque, NM · On-site

$15.25 - $20/hr

The Receptionist position requires enthusiasm, a positive attitude, and attention to detail. The ... The tasks are normally accomplished within well-defined procedures and time limits, with occasional ...

VIP Staffing

Front Desk Receptionist

Albuquerque, NM · On-site

$16.50/hr

From time to time the Receptionist may be tasked with special projects by the various Corporate Departments. Before any special project is accepted, he or she must get approval from his or her ...

Roberts Truck Center

Receptionist

Albuquerque, NM · On-site

$15.25 - $20/hr

Receptionist Albuquerque, NM * Answer all calls high volume, on a multi-line system, transfer calls ... Various tasks as assigned by supervisor. NOTE : This Position Profile is not intended to be an all ...

Roberts Truck Center

Receptionist

Albuquerque, NM · On-site

$15.25 - $20/hr

Receptionist Albuquerque, NM * Answer all calls high volume, on a multi-line system, transfer calls ... Various tasks as assigned by supervisor. NOTE : This Position Profile is not intended to be an all ...

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All JobsReceptionist Task JobsReceptionist Task Jobs in New Mexico

Receptionist Task information

What is a receptionist task?

Receptionist tasks typically include greeting visitors, answering and directing phone calls, handling incoming and outgoing mail, scheduling appointments, and maintaining the reception area. Receptionists also often assist with administrative duties such as filing, data entry, and providing information to clients or staff. Their role is essential for creating a positive first impression and ensuring the smooth operation of front-desk activities.

What are the key skills and qualifications needed to thrive as a receptionist?

To thrive as a Receptionist, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office management software such as Microsoft Office Suite and phone systems is typically required. Exceptional communication, a friendly demeanor, and the ability to multitask are crucial soft skills for this role. These skills ensure efficient front-desk operations, positive first impressions, and effective information flow within the organization.

What are some common challenges receptionists face in managing front desk operations, and how can they effectively overcome them?

Receptionists often juggle multiple tasks simultaneously, such as answering calls, greeting visitors, and handling administrative duties. Managing interruptions and prioritizing urgent requests can be challenging, especially during busy periods. Developing strong organizational and time-management skills, using scheduling tools, and maintaining clear communication with team members can help receptionists stay on top of their responsibilities and provide excellent service. Building rapport with colleagues also ensures smoother collaboration when assistance is needed.

What is the difference between Receptionist Task vs Office Assistant?

Receptionist TaskOffice Assistant
Answering phones, greeting visitors, scheduling appointmentsPerforming administrative support, data entry, managing supplies

While both roles support office operations, Receptionist Tasks focus on front-desk duties like greeting visitors and handling calls. Office Assistants typically handle broader administrative tasks, including data entry and office organization. The roles often overlap in work environment and required skills, but their primary responsibilities differ in scope and focus.

What jobs do receptionists do?

Receptionists are responsible for greeting visitors, answering and directing phone calls, scheduling appointments, and managing front desk operations. They often use office software and require good communication and organizational skills to perform their duties efficiently.
Receptionist Task jobs near you

Receptionist

Albuquerque, NM • On-site

Great Livin' LLC
See more jobs at Great Livin' LLCexternal

$13 - $15/hr

Full-time

Re-posted 23 days ago

Job description

Job Requirements
Summary: The Receptionist is the person responsible for attending to visitors and deal with inquiries on the phone and face to face. Supply information regarding the organization to the general public, clients and customers. The Receptionist is also responsible for completing tasks assigned by the Program Director. The Receptionist knows each person's roles and responsibilities and can filter situations to the right person. The Receptionist reports to the Program Director.
The job description of the Administrative Assistant can be categorized into the following general areas:
  1. Support to the Administration / Management
  2. Records Management
  3. Support to Individuals and Stakeholders

Roles and Responsibilities
SUPPORT TO THE ADMINISTRATION/MANAGEMENT
  • answer telephone, screen and direct calls
  • checks voicemails and follows up on any messages left in general mailbox.
  • takes and relay messages
  • provide information to callers
  • greet persons entering organization
  • direct persons to correct destination
  • deal with queries from the public and customers
  • logs new client referrals into Therap into priority module and communicates information to Program Director and COO.
  • ensure knowledge of staff movements in and out of organization
  • monitor visitor access and maintain security awareness
  • provide general administrative and clerical support
  • make deliveries and run errands when needed
  • prepare correspondence and documents
  • daily receive and sort mail and deliveries
  • daily scan mail and documents to operations assistant
  • organize conference and meeting room bookings
  • co-ordinate meetings and organize catering
  • cleaning and sanitizing high traffic areas in the office
  • Receive Faxes and distribute to appropriate parties
  • Distribute payroll
    • Ensures employee signs for checks / direct deposit receipt when received
  • Complete inventory of office supplies, electronic equipment, and office property weekly for operations assistant.

RECORDS MANAGEMENT
  • File documentation in office client books and records weekly.
  • Ensure completeness and quality of all documents before filing or accepting documents to be filed
  • Forward documentation to appropriate parties and ensure receipts

SUPPORT TO INDIVIDUALS AND STAKEHOLDERS
  • Email / fax requested information, including, but not limited to:
  • Requested info to DOH, DDSD, IDT members

Additional Tasks
  • Attend management and QA/QI meetings as requested
  • Other tasks as assigned by the Great Livin' LLC Program Director relevant and within the guidelines mission and ethics of Great Livin' LLC
  • Completion of job-related requirements per Great Livin's Policies and Procedures, and State Standards, Procedures and expectations (including - as applicable, but not limited to: completion of all required documentation before leaving shift; completion of State Abuse, Neglect and Exploitation Reporting; GERs; Time IPS)

Knowledge and skills:
  • Must be able to speak, read and write in English
  • Proficient in use of a personal computer and various software packages
  • Knowledge of administrative and clerical procedures
  • Knowledge of computers and relevant software application
  • Knowledge of customer service principles and practices
  • Keyboard skills
  • Must follow dress code per handbook and dress in a business casual attire at all time.
  • Must have or gain working knowledge of Therap, Microsoft Office 365 and other agency systems as applicable
  • Knowledge of agency positions and responsibilities, and who to go to with specific questions and/or concerns
  • Must be of good integrity and possess adequate physical, mental and emotional stability so as to meet job duties in a safe and responsible manner
  • Must have good organizational and time management skills
  • A general understanding of the DD Waiver / Mi Via Waver/ Intermediate Care Facilities.
  • Communicate in a courteous and professional manner with co-workers, Individuals and stakeholders
  • Able to establish priorities, work independently, and proceed with objectives without hands-on supervision
  • Able to handle and resolve recurring problems

Experience / Educational Requirements:
  • High School Diploma generally required
  • Agreeable to additional training/s when appropriate for the enhancement of position skills

Expected Job Outcomes
  • Timely and accurate filing of necessary paperwork / reports
  • Concise and accurate completion of assigned tasks
  • Conduct himself/herself as a member of the Great Livin' team
  • Assist with the growth, quality and direction of Great Livin'
  • Cohesive communication between the Great Livin' Management team, co-workers, Individuals, and relevant team members related to Great Livin' and the people we support

Physical Characteristics/Inhabitants of Position
Lifting
Strong Odors
Verbal Aggression
Airborne Particles
Travel Related
Equipment Operations
Noise
Possible Eye Irritants
Small/Cramped Workspaces
Eye Strain
Possible Skin Irritants
Computer Usage
Heights
Physical Aggression
Medium/High Temperature Work Areas
Special Requirements
  • Valid New Mexico Driver's License
  • Valid Auto Liability Insurance
  • Pass required background checks
  • Job Related Certification(s)/Trainings, as and when deemed necessary by Great Livin' LLC and / or the state of New Mexico
  • Pass TB test

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