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Reception Financial Admin Jobs (NOW HIRING)

MANJEET SAMRA DDS PC

Front Desk Admin

Stockton, CA

$22/hr

The Front Desk Admin serves as the first point of contact for our patients and visitors, setting ... financial records. * Maintain a clean, organized, and welcoming front desk and reception area.

System One

CFO

Kiefer, OK · On-site

Administer commercial insurance programs, including renewals, claims, and workers' compensation ... Supervise the Accounting team, Administrative/Reception staff, and Housekeeping personnel.

System One

CFO

Kiefer, OK · On-site

Administer commercial insurance programs, including renewals, claims, and workers' compensation ... Supervise the Accounting team, Administrative/Reception staff, and Housekeeping personnel.

System One

CFO

Kiefer, OK · On-site

Administer commercial insurance programs, including renewals, claims, and workers' compensation ... Supervise the Accounting team, Administrative/Reception staff, and Housekeeping personnel.

Novelis

Office Administrator

Novi, MI · On-site

$17 - $23.25/hr

Responsibilities Reception, Customer & Visitor Support * Serve as the first point of contact for ... Purchasing & Financial Administration * Responsible for purchase orders, invoices, vendor setup ...

Page Group

Bilingual Office Admin Assistant

Manhattan, NY · On-site

$65K - $70K/yr

Client Details Our client is a rapidly growing financial services and fintech organization with a ... Provide reception coverage when needed, although this is not primarily a reception role. Support ad ...

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Reception Financial Admin information

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How much do reception financial admin jobs pay per hour?

As of Sep 14, 2026, the average hourly pay for reception financial admin in the United States is $18.30, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $19.95 per hour, depending on experience, location, and employer.

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Admin Operations Coordinator

Sunnyvale, CA • On-site

Institute of Foundation Models
See more jobs at Institute of Foundation Modelsexternal

$40 - $50/hr

Full-time

Re-posted 11 days ago

Job description

About the Institute of Foundation Models
We are a dedicated research lab for building, understanding, using, and risk-managing foundation models. Our mandate is to advance research, nurture the next generation of AI builders, and drive transformative contributions to a knowledge-driven economy.
As part of our team, you'll have the opportunity to work on the core of cutting-edge foundation model training, alongside world-class researchers, data scientists, and engineers, tackling the most fundamental and impactful challenges in AI development. You will participate in the development of groundbreaking AI solutions that have the potential to reshape entire industries. Strategic and innovative problem-solving skills will be instrumental in establishing MBZUAI as a global hub for high-performance computing in deep learning, driving impactful discoveries that inspire the next generation of AI pioneers.
The Role
We are seeking an Admin Operations Coordinator to manage front desk operations and provide administrative and recruiting support to our Operations and Talent Acquisition teams. This role is evenly split: 50% of your time will be dedicated to front desk management and greeting guests, candidates, and employees at our Sunnyvale office. The remaining 50% will focus on candidate travel management, recruiting coordination, general administrative tasks, and collaborating with our Workplace Operations Coordinator on day-to-day office needs. The ideal candidate is customer-service-driven, highly organized, and thrives in a fast-paced environment where attention to detail and a welcoming demeanor are essential.
Key Responsibilities
1. Front Desk & Guest Experience (50%)
  • Reception & Host: Serve as the primary onsite point of contact, managing the front desk during core business hours to greet employees, job candidates, visitors, and vendors.

  • Visitor Access & Security: Manage visitor check-in procedures, issue guest passes, coordinate with internal hosts, and ensure compliance with building security guidelines.

  • Front-of-House Maintenance: Keep the reception area, lobby, and primary candidate/guest spaces immaculate, organized, and welcoming.

  • Deliveries & Mail: Receive, log, and distribute all incoming mail, packages, and deliveries; assist with outgoing shipments.

2. Candidate Travel, Recruiting & Admin Operations Support (50%)
  • Candidate Travel Coordination: Book and coordinate candidate travel arrangements (flights, hotels, rental cars/ground transportation, and expense/reimbursement guidance) for onsite interview loops.

  • Recruiting Logistics: Schedule candidate interviews, manage complex interviewing calendars, coordinate candidate communications, and host onsite interview loops.

  • Candidate & Guest Onsite Experience: Coordinate candidate arrival logistics, escort candidates to interview rooms, and ensure an exceptional, high-touch interview experience.

  • Office & Vendor Operations: Partner with the Workplace Operations Coordinator to order office supplies, coordinate catering/lunches, prep meeting spaces, and assist with vendor service visits.

  • Process Improvement: Identify opportunities to continuously improve travel booking workflows, recruiting coordination, and front office operational efficiency.

  • Cross-Functional Support:Provide administrative and operational support across Operations, Human Resources, Recruiting, Finance, IT, and WorkplaceServices as businessneeds arise.Assistwith special projects and perform other duties as reasonably assigned.

Requirements
  • Experience: 2-4 years of experience in front desk reception, office administration, recruiting coordination, or customer service.

  • Calendar & Travel Coordination: Demonstrated experience coordinating complex interview calendars and managing corporate travel bookings for candidates or team members.

  • Customer Service Mindset: Outstanding interpersonal and communication skills with a polished, welcoming, and professional demeanor.

  • Software Skills: Proficiency with Microsoft Office / Microsoft 365.

  • ATS Experience: Hands-on experience with an applicant tracking system (Lever, Greenhouse, Ashby, or similar) preferred.

  • Multi-tasking: Ability to balance front-desk duties with administrative and travel logistics in a fast-paced environment.

  • Education: Bachelor's degree preferred.

$40 - $50 an hour
Salary Range

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