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Reception Administration Jobs in Virginia (NOW HIRING)

Arch Home Care

Administrative Assistant

Annandale, VA · On-site

$18 - $24/hr

... administration. Duties and Responsibilities 1. Administrative & Customer Support * Provide ... Maintain office cleanliness and organization, including conference rooms, reception area, kitchen ...

Aptive

Medical Support Assistant

Hampton, VA · On-site

$38K - $49K/yr

MSAs are the front line of patient flow - handling scheduling, reception, and administrative ... Administration facilities and offices across the U.S. with health care staffing and program support ...

Arch Home Care

Administrative Assistant

Annandale, VA · On-site

$18 - $24/hr

... administration. Duties and Responsibilities 1. Administrative & Customer Support * Provide ... Maintain office cleanliness and organization, including conference rooms, reception area, kitchen ...

Arch Home Care

Administrative Assistant

Annandale, VA · On-site

$18 - $24/hr

... administration. Duties and Responsibilities 1. Administrative & Customer Support * Provide ... Maintain office cleanliness and organization, including conference rooms, reception area, kitchen ...

Arch Home Care

Administrative Assistant

Annandale, VA · On-site

$18 - $24/hr

... administration. Duties and Responsibilities 1. Administrative & Customer Support * Provide ... Maintain office cleanliness and organization, including conference rooms, reception area, kitchen ...

Arch Home Care

Administrative Assistant

Annandale, VA · On-site

$18 - $24/hr

... administration. Duties and Responsibilities 1. Administrative & Customer Support * Provide ... Maintain office cleanliness and organization, including conference rooms, reception area, kitchen ...

SanAir

Executive Assistant

North Chesterfield, VA

$48K - $55K/yr

Capable of clearing a background check Responsibilities Administration * Manage interactions on ... Cover for Reception if that person is out of the office, including assisting with job traveler ...

Leidos

Medical Administrator

Mclean, VA · On-site

$69K - $125K/yr

Providing front desk/reception support * Answering phones and routing calls * Facilitating the ... Experience working in a classified work setting * 5 year of healthcare administration experience

Thomas A Gromling, DDS

Front Desk

Stephens City, VA · On-site

$17 - $23/hr

Maintain cleanliness and organization of the reception area and office supplies. Assist with ... Preferences High school diploma or equivalent; additional education in healthcare administration or ...

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Reception Administration information

What does a reception administration do?

A reception administration role involves managing front desk operations, greeting visitors, answering phone calls, scheduling appointments, and handling correspondence. It requires organizational skills, proficiency with office software, and a professional demeanor to ensure smooth office functioning.

What cities in Virginia are hiring for Reception Administration jobs?

Cities in Virginia with the most Reception Administration job openings:

Infographic showing various Reception Administration job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 18% Part Time, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution.

Administrative Assistant

Annandale, VA • On-site

Arch Home Care
See more jobs at Arch Home Careexternal

$18 - $24/hr

Full-time

Re-posted 13 days ago

Job description

Home Care Office Administrator
Reports To: Business Manager / Branch Manager
Job Summary
The Home Care Office Administrator is responsible for providing administrative, operational, and customer service support to ensure the efficient daily operation of the home care office. This position serves as the primary point of contact for clients, caregivers, and visitors while supporting scheduling, staffing, recruitment, onboarding, and general office administration.
Duties and Responsibilities
1. Administrative & Customer Support
  • Provide administrative and office support to staff, caregivers, clients, and visitors.
  • Greet clients, caregivers, applicants, and visitors professionally and direct them to the appropriate personnel.
  • Answer incoming phone calls, emails, and inquiries regarding home care services.
  • Maintain accurate records, files, and documentation while ensuring confidentiality of client and employee information.
  • Complete assigned administrative tasks accurately and within established deadlines.
  • Communicate any barriers or concerns affecting workflow to the Business Manager.

2. Office Administration
  • Maintain positive, professional communication with clients, caregivers, employees, physicians, and community partners.
  • Ensure compliance with HIPAA and company confidentiality policies.
  • Maintain office cleanliness and organization, including conference rooms, reception area, kitchen, and supply areas.
  • Restock office, kitchen, and restroom supplies as needed.
  • Order and maintain inventory of office supplies, forms, orientation materials, and caregiver packets.

3. Scheduling & Client Care Coordination
  • Assist with caregiver scheduling, shift confirmations, schedule changes, and coverage for open shifts.
  • Coordinate communication between caregivers, clients, and office staff regarding schedule updates.
  • Make follow-up calls to new clients to ensure satisfaction with services.
  • Assist with resolving scheduling conflicts and staffing concerns.
  • Prepare and send client correspondence, physician documentation, and service-related communications as directed.

4. Recruitment & Employee Support
  • Schedule interviews for prospective caregivers and office staff.
  • Assist applicants with employment paperwork, assessments, background screening, and onboarding requirements.
  • Coordinate new hire orientation and training according to company policies.
  • Maintain employee personnel files and required compliance documentation.
  • Support ongoing employee communication and training schedules.

5. General Office Operations
  • Receive, sort, and distribute incoming mail and deliveries.
  • Process outgoing mail, UPS, FedEx, and courier shipments.
  • Perform data entry, filing, scanning, copying, and document preparation.
  • Prepare reports, letters, spreadsheets, and other administrative documents using Microsoft Office.
  • Provide backup support to other office positions as needed.
  • Participate in the agency's after-hours on-call rotation when assigned to assist with staffing and client care needs.

6. Other Duties
  • Assist management with special projects and operational initiatives.
  • Support quality assurance, compliance, and accreditation activities.
  • Perform other administrative duties as assigned.

Physical Requirements
  • Primarily sedentary office work with occasional walking, standing, bending, lifting, and carrying office supplies.
  • Ability to lift up to 25 pounds regularly and up to 50 pounds occasionally.
  • Ability to operate standard office equipment, including computers, printers, telephones, and scanners.

Qualifications
  • High school diploma or equivalent required; Associate's degree in Business Administration, Healthcare Administration, or related field preferred.
  • Minimum of two years of administrative experience, preferably in home care, healthcare, medical office, or business administration.
  • Excellent verbal and written communication skills.
  • Strong organizational, multitasking, and time management abilities.
  • Ability to work independently while managing multiple priorities.
  • Professional demeanor with excellent customer service skills.
  • Proficient in Microsoft Office (Word, Excel, Outlook) and able to quickly learn scheduling and home care software.
  • Typing speed of at least 50 words per minute preferred.
  • Ability to maintain confidentiality and handle sensitive information appropriately.
  • Must successfully pass all required background checks and screenings in accordance with state and federal regulations.

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