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Reception Admin Assistant Jobs in Tennessee (NOW HIRING)

Acadia Landscape Co.

Admin Assistant

Knoxville, TN · On-site

$17.25 - $23.25/hr

... Reception/front desk Answer incoming calls and respond to email inquiries Administrative assistant to the company owner Accounts payable & accounts receivable support Other duties & projects as ...

Robert Hess Search Group

Office Administrator

Nashville, TN · On-site

$17.50 - $24/hr

... desk reception & bar coverage. You will play a critical role in keeping our team of barbers and ... Manage and complete annual renewal applications for barbershop & bar licenses * Assist with ...

NVA

Veterinary Assistant/Receptionist

Jefferson City, TN · On-site

$13.75 - $17.25/hr

Fill prescriptions/administer medications, including proper documentation, logging, and security of ... Answer phones and perform other reception duties as needed by the hospital * Demonstrate ...

Boys & Girls Clubs

Executive Assistant

Knoxville, TN · On-site

$55K - $68K/yr

... Admin - Clerical Description The Executive Assistant plays a pivotal role in supporting the CEO, ... Reception: * Provide courteous and prompt support for all incoming calls and emails, ensuring ...

Conrad Pearson

Certified Medical Assistant

Germantown, TN · On-site

$15.25 - $19.75/hr

... reception, and medical records. ESSENTIAL JOB FUNCTIONS * Perform routine patient care duties that ... Administer injections as directed by the provider; follow the proper procedure for preparing ...

Conrad Pearson

Certified Medical Assistant

Germantown, TN · On-site

$15.25 - $19.75/hr

... reception, and medical records. ESSENTIAL JOB FUNCTIONS * Perform routine patient care duties that ... Administer injections as directed by the provider; follow the proper procedure for preparing ...

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Reception Admin Assistant information

What are the main responsibilities of a reception admin assistant?

A Reception Admin Assistant is responsible for greeting visitors, answering and directing phone calls, managing correspondence, and performing general administrative tasks to support the office. They often handle scheduling, maintain records, and assist with organizing meetings or events. Their role is essential for ensuring smooth communication and operations within the workplace, and they often serve as the first point of contact for clients or guests.

What are the key skills and qualifications needed to thrive as a reception admin assistant?

To thrive as a Reception Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, phone systems, and scheduling tools is typically required. Excellent interpersonal skills, professionalism, and the ability to multitask help you stand out in this client-facing role. These skills ensure efficient office operations, positive first impressions, and effective support for staff and visitors.

What are some common challenges faced by a reception admin assistant, and how can they be managed effectively?

Reception Admin Assistants often juggle multiple tasks simultaneously, such as greeting visitors, managing phone calls, and handling administrative paperwork. One common challenge is balancing front-desk duties with back-office tasks, especially during peak hours. Effective time management, clear communication, and the use of scheduling tools can help prioritize tasks and prevent feeling overwhelmed. Collaborating closely with team members and supervisors also ensures responsibilities are distributed efficiently and customer service remains a top priority.

What is the difference between Reception Admin Assistant vs Office Clerk?

Reception Admin AssistantOffice Clerk
Handles front desk duties, greeting visitors, answering calls, scheduling appointmentsPerforms general administrative tasks like filing, data entry, and document management
Requires basic customer service skills, communication, and organizational abilitiesRequires clerical skills, familiarity with office software, and attention to detail
Commonly employed in corporate, healthcare, and educational settingsFound in various industries including government, legal, and corporate offices

The Reception Admin Assistant primarily manages front desk interactions and customer service, while the Office Clerk focuses on administrative and clerical support tasks. Both roles require similar skills but serve different functions within an organization.

What is the role of a reception admin assistant?

A reception admin assistant is responsible for greeting visitors, answering phone calls, managing appointments, and performing administrative tasks such as data entry and filing. They often use office software and require good communication and organizational skills to support daily operations. The role typically involves maintaining a professional and welcoming environment at the front desk.
Reception Admin Assistant jobs near you
Infographic showing various Reception Admin Assistant job openings in Tennessee as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Admin Assistant

Knoxville, TN • On-site

Acadia Landscape Co.
Landscape Care and Maintenance Services • 11 - 50 employees
Learn more about Acadia Landscape Co.external

$17.25 - $23.25/hr

Full-time

Re-posted 3 days ago

Job description

Acadia Landscape is seeking an Admin Assistant to support all front-office operations. This position requires flexibility, high attention to detail, and the ability to shift between working with teams and alone based on task needs. You will support multiple lines of business and act as the Administrative Assistant to the company owner. 

Duties include

Lead Management (Support Role)
Assisting with screening incoming leads from email, phone, and lead-generation platforms
CRM data entry and updates
Maintaining back-office operations of the CRM platform
Assisting with lead and customer reporting

Google Workspace Administration and Administrative/Office Support for our work crews, designers, and project managers, and Irrigation and snow removal services administration & scheduling,

Sales
Direct sales for landscape supplies
Inbound phone sales
Walk-up sales

Reception/front desk
Answer incoming calls and respond to email inquiries

Administrative assistant to the company owner
Accounts payable & accounts receivable support
Other duties & projects as needed

Requirements:

The ideal Office Manager/Administrative Assistant candidate will have,

1–2 years of experience in an office environment*
Strong organizational skills
Ability to multitask and switch between tasks frequently
Strong communication skills
De-escalation skills

Experience/knowledge of the following
QuickBooks (required)
1 or more CRM platforms (required)
Microsoft Office (required)
Google Workspace or similar platform (required)
Scheduling
Invoicing
Reception/call routing
Sales or lead support or qualification

Preferred experience
Marketing experience is a plus
Bilingual: Spanish is a plus

Education
Associate’s degree or equivalent work experience preferred
Relevant coursework or training in business administration, accounting, or office management.

Acadia Landscape Co. has Admin Assistant positions available for motivated, experienced, and reliable team members. You'll support all front-office with flexibility and a high attention to detail. Join for on-the-job training, a friendly team, exciting work, and competitive wages.