ZipRecruiter

Log In

1

Reception Admin Assistant Jobs in Oregon (NOW HIRING)

Visiting Angels

Administrative Assistant

Eugene, OR · On-site

$23/hr

... A Visiting Angels, which states, "We provide a profoundly remarkable experience". DUTIES AND ... Administrates the reception area to ensure effective telephone and mail communications, both ...

Visiting Angels

Administrative Assistant

Eugene, OR · On-site

$18.25 - $24.50/hr

... A Visiting Angels, which states, "We provide a profoundly remarkable experience ... DUTIES AND RESPONSIBILITIES Office Services Administrates the reception area to ensure effective ...

LHH US

Administrative Assistant

Portland, OR

$20 - $22/hr

... of office, administrative, reception, or customer service experience preferred * Strong ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

LHH US

Administrative Assistant

Portland, OR

$20 - $22/hr

... of office, administrative, reception, or customer service experience preferred * Strong ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

Northern Impact

Project Administrator

Portland, OR · On-site

... orders. * Assist with meeting coordination, including scheduling, setup, and attending select ... Provide occasional backup to office administration, including reception and meeting support, as ...

Stahlbush Island Farms

Bilingual HR Assistant

Corvallis, OR · On-site

$16.25 - $20.50/hr

Administer random drug screenings to employees in accordance with company policy. * Back-up ... reception desk as needed, including taking the majority of Spanish language calls * Maintain an ...

Stahlbush Island Farms

Bilingual HR Assistant

Corvallis, OR · On-site

$16.25 - $20.50/hr

Administer random drug screenings to employees in accordance with company policy. * Back-up ... reception desk as needed, including taking the majority of Spanish language calls * Maintain an ...

Stahlbush Island Farms

Bilingual HR Assistant

Corvallis, OR · On-site

$16.25 - $20.50/hr

Administer random drug screenings to employees in accordance with company policy. * Back-up ... reception desk as needed, including taking the majority of Spanish language calls * Maintain an ...

next page

Showing results 1-20

All JobsReception Admin JobsReception Admin Assistant JobsReception Admin Assistant Jobs in Oregon

Reception Admin Assistant information

What are the main responsibilities of a reception admin assistant?

A Reception Admin Assistant is responsible for greeting visitors, answering and directing phone calls, managing correspondence, and performing general administrative tasks to support the office. They often handle scheduling, maintain records, and assist with organizing meetings or events. Their role is essential for ensuring smooth communication and operations within the workplace, and they often serve as the first point of contact for clients or guests.

What are the key skills and qualifications needed to thrive as a reception admin assistant?

To thrive as a Reception Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, phone systems, and scheduling tools is typically required. Excellent interpersonal skills, professionalism, and the ability to multitask help you stand out in this client-facing role. These skills ensure efficient office operations, positive first impressions, and effective support for staff and visitors.

What are some common challenges faced by a reception admin assistant, and how can they be managed effectively?

Reception Admin Assistants often juggle multiple tasks simultaneously, such as greeting visitors, managing phone calls, and handling administrative paperwork. One common challenge is balancing front-desk duties with back-office tasks, especially during peak hours. Effective time management, clear communication, and the use of scheduling tools can help prioritize tasks and prevent feeling overwhelmed. Collaborating closely with team members and supervisors also ensures responsibilities are distributed efficiently and customer service remains a top priority.

What is the difference between Reception Admin Assistant vs Office Clerk?

Reception Admin AssistantOffice Clerk
Handles front desk duties, greeting visitors, answering calls, scheduling appointmentsPerforms general administrative tasks like filing, data entry, and document management
Requires basic customer service skills, communication, and organizational abilitiesRequires clerical skills, familiarity with office software, and attention to detail
Commonly employed in corporate, healthcare, and educational settingsFound in various industries including government, legal, and corporate offices

The Reception Admin Assistant primarily manages front desk interactions and customer service, while the Office Clerk focuses on administrative and clerical support tasks. Both roles require similar skills but serve different functions within an organization.

What is the role of a reception admin assistant?

A reception admin assistant is responsible for greeting visitors, answering phone calls, managing appointments, and performing administrative tasks such as data entry and filing. They often use office software and require good communication and organizational skills to support daily operations. The role typically involves maintaining a professional and welcoming environment at the front desk.

What cities in Oregon are hiring for Reception Admin Assistant jobs?

Cities in Oregon with the most Reception Admin Assistant job openings:

Reception Admin Assistant jobs near you
Infographic showing various Reception Admin Assistant job openings in Oregon as of August 2026, with employment types broken down into 2% As Needed, 73% Full Time, 22% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Admin Assistant-Customer Service Support

Grants Pass, OR • On-site

Rogue Valley Door, Inc.
51 - 200 employees
Learn more about Rogue Valley Door, Inc.external

$19 - $21/hr

Part-time

Re-posted 24 days ago

Job description

We are seeking a highly organized, professional, and service-oriented Administrative Assistant – Customer Service Support to join our team. This position provides essential administrative, front office, and customer service support to ensure smooth daily operations in a fast-paced manufacturing environment. This is a part-time position.

As the first point of contact for visitors, customers, vendors, and employees, this role plays an important part in creating a welcoming and professional workplace experience. The ideal candidate is dependable, detail-oriented, and skilled at managing multiple priorities while supporting leadership, office operations, and customer service needs. Pay is DOE.

Key Responsibilities

Administrative & Office Support

  • Provide administrative support to leadership and various departments.

  • Manage front office operations, incoming calls, visitor interactions, and general inquiries.

  • Maintain office records, phone directories, files, spreadsheets, and administrative documents.

  • Coordinate office supplies, mail, packages, and general office organization.

  • Assist with reports, data entry, document preparation, and special projects.

Visitor, Meeting & Executive Support

  • Coordinate customer, vendor, and visitor experiences from arrival through departure.

  • Schedule meetings, prepare conference rooms, and coordinate meeting logistics.

  • Arrange catering, refreshments, visitor materials, travel details, and accommodations.

  • Support company events, employee activities, and workplace engagement initiatives.

Office Culture & Facility Coordination

  • Assist with employee appreciation events, celebrations, recognition activities, and communications.

  • Coordinate office-related vendors and services.

  • Help maintain a professional, organized, and welcoming workplace environment.

Customer Service Backup Support

  • Provide administrative support to the Customer Service team during peak periods or absences.

  • Assist with order entry, customer files, product information, and customer communications.

  • Support customer service representatives with administrative tasks as needed.

Additional Administrative Support

  • Assist with expense documentation, receipts, purchasing records, and basic tracking activities.

  • Support occasional local errands, post office runs, company vehicle coordination, and business-related transportation needs.

Qualifications

  • High school diploma or equivalent required; associate degree or related experience preferred.

  • 2+ years of experience in administrative support, office coordination, reception, or customer service preferred.

  • Experience in manufacturing, distribution, or building products environments is a plus.

  • Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams).

  • Strong working knowledge of QuickBooks.

  • ERP/MRP system experience preferred but not required.

  • Excellent organizational skills and attention to detail.

  • Strong communication skills and professional interpersonal abilities.

  • Ability to manage competing priorities in a fast-paced environment.

  • Valid driver’s license with ability to perform occasional business-related errands.

Ideal Candidate