ZipRecruiter

Log In

1

Reception Admin Assistant Jobs in Ohio (NOW HIRING)

SSP Law Co., L.P.A.

Paralegal

Cincinnati, OH · On-site

... Backup reception/admin: answer/direct main phone line, greet visitors, process mail/faxes/courier packetsRequirementsAssociate degree (or equivalent)3+ years paralegal/legal assistant ...

SSP Law Co., L.P.A.

Paralegal

Cincinnati, OH · On-site

Backup reception/admin: answer/direct main phone line, greet visitors, process mail/faxes/courier packets Requirements * Associate degree (or equivalent) * 3+ years paralegal/legal assistant ...

next page

Showing results 1-20

All JobsReception Admin JobsReception Admin Assistant JobsReception Admin Assistant Jobs in Ohio

Reception Admin Assistant information

What are the main responsibilities of a reception admin assistant?

A Reception Admin Assistant is responsible for greeting visitors, answering and directing phone calls, managing correspondence, and performing general administrative tasks to support the office. They often handle scheduling, maintain records, and assist with organizing meetings or events. Their role is essential for ensuring smooth communication and operations within the workplace, and they often serve as the first point of contact for clients or guests.

What are the key skills and qualifications needed to thrive as a reception admin assistant?

To thrive as a Reception Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, phone systems, and scheduling tools is typically required. Excellent interpersonal skills, professionalism, and the ability to multitask help you stand out in this client-facing role. These skills ensure efficient office operations, positive first impressions, and effective support for staff and visitors.

What are some common challenges faced by a reception admin assistant, and how can they be managed effectively?

Reception Admin Assistants often juggle multiple tasks simultaneously, such as greeting visitors, managing phone calls, and handling administrative paperwork. One common challenge is balancing front-desk duties with back-office tasks, especially during peak hours. Effective time management, clear communication, and the use of scheduling tools can help prioritize tasks and prevent feeling overwhelmed. Collaborating closely with team members and supervisors also ensures responsibilities are distributed efficiently and customer service remains a top priority.

What is the difference between Reception Admin Assistant vs Office Clerk?

Reception Admin AssistantOffice Clerk
Handles front desk duties, greeting visitors, answering calls, scheduling appointmentsPerforms general administrative tasks like filing, data entry, and document management
Requires basic customer service skills, communication, and organizational abilitiesRequires clerical skills, familiarity with office software, and attention to detail
Commonly employed in corporate, healthcare, and educational settingsFound in various industries including government, legal, and corporate offices

The Reception Admin Assistant primarily manages front desk interactions and customer service, while the Office Clerk focuses on administrative and clerical support tasks. Both roles require similar skills but serve different functions within an organization.

What is the role of a reception admin assistant?

A reception admin assistant is responsible for greeting visitors, answering phone calls, managing appointments, and performing administrative tasks such as data entry and filing. They often use office software and require good communication and organizational skills to support daily operations. The role typically involves maintaining a professional and welcoming environment at the front desk.
Reception Admin Assistant jobs near you
Infographic showing various Reception Admin Assistant job openings in Ohio as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Paralegal

Cincinnati, OH

Stagnaro, Saba, & Patterson
Law Firms • 11 - 50 employees
Learn more about Stagnaro, Saba, & Pattersonexternal

Full-time

Posted 10 days ago

Job description

Paralegal - Hyde Park (Cincinnati, OH)

SSP Law Co. LPA is seeking a motivated Paralegal for its growing practice in the firm's Hyde Park office (Cincinnati, OH). For more than 30 years, SSP has earned a reputation for pragmatic, business-savvy legal work and a client-first culture.

About the Role 

You'll support attorneys by completing day-to-day processes so matters move efficiently-drafting, organizing, researching, and keeping documentation accurate and ready for action.

What You'll Do 
  • Prepare discovery documents (interrogatories, document production requests)
  • Draft/revise/proofread legal documents (letters, agreements, pleadings, motions)
  • Review/organize discovery materials; maintain exhibits and exhibit binders
  • Request records/documents from third parties (e.g., Secretary of State)
  • Draft/send correspondence; coordinate with court reporters, videographers, vendors
  • Research public records/laws (Lexis/internet searches/social media)
  • Support client communication and document sharing folders (e.g., OneDrive)
  • Administrative support: file/record documents, maintain files, scan/archive, calendars, onboarding paperwork, conflict checks, fee/engagement letters (as needed)
  • Backup reception/admin: answer/direct main phone line, greet visitors, process mail/faxes/courier packets
Requirements
  • Associate degree (or equivalent)
  • 3+ years paralegal/legal assistant experience
  • Experience supporting attorneys in one or more areas: civil litigation, labor & employment, probate/estate administration, commercial transactions
  • Microsoft Office + electronic document management
  • Notary commission (or ability within 6 months)

Onsite role. Minimal local travel.

Apply