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Reception Admin Assistant Jobs in Minnesota (NOW HIRING)

Omni Inclusive

Admin Assistant

Saint Paul, MN · On-site

$18.25 - $24.50/hr

Reception * Stocking cafeteria supplies (utensils, plates, cups, coffee, etc) * Mail distribution ... Previous experience in an admin support/clerical role * Strong interpersonal skills and ...

Sunny Hollow

Administrative Assistant

Saint Paul, MN · On-site

$55K - $65K/yr

School Administrator Supervises: Extended Day Faculty; Summer Staff Classification: Full-Time, ... Maintain a clean, organized, and welcoming reception area. * Update Google calendars as directed.

Cuningham Corp

Office Administrator

Minneapolis, MN · On-site

$56K - $80K/yr

Office Administrator Cuningham seeks an Office Administrator to provide comprehensive ... Greet and assist visitors, clients, and employees, ensuring a professional and welcoming reception ...

Cuningham Group

Office Administrator

Minneapolis, MN · On-site

$18.75 - $25.75/hr

Cuningham seeks an Office Administrator to provide comprehensive administrative and operational ... Greet and assist visitors, clients, and employees, ensuring a professional and welcoming reception ...

Cuningham

Office Administrator

Minneapolis, MN · On-site

$56K - $80K/yr

Cuningham seeks an Office Administrator to provide comprehensive administrative and operational ... Greet and assist visitors, clients, and employees, ensuring a professional and welcoming reception ...

Cuningham

Office Administrator

Minneapolis, MN · On-site

$56K - $80K/yr

Cuningham seeks an Office Administrator to provide comprehensive administrative and operational ... Greet and assist visitors, clients, and employees, ensuring a professional and welcoming reception ...

Northmarq

Sr. Office Administrator

Minneapolis, MN · On-site

$60K - $75K/yr

Northmarq is seeking a Sr. Office Assistant who is reliable, professional, and well-organized. This ... Specific Responsibilities Reception & Front Desk * Serve as the first point of contact for all ...

Northmarq

Sr. Office Administrator

Minneapolis, MN · On-site

$60K - $75K/yr

Northmarq is seeking a Sr. Office Assistant who is reliable, professional, and well-organized. This ... Specific Responsibilities Reception & Front Desk * Serve as the first point of contact for all ...

Northmarq

Sr. Office Administrator

Minneapolis, MN · On-site

$60K - $75K/yr

Northmarq is seeking a Sr. Office Assistant who is reliable, professional, and well-organized. This ... Specific Responsibilities Reception & Front Desk * Serve as the first point of contact for all ...

TEEMA Group

Physician Assistant (PA)

Austin, MN · On-site

$100 - $110/hr

Administer and manage immunizations * Diagnose and manage common acute and chronic health ... Reception/front-office team * LPN and Medical Assistant clinical support staff * RN Health Center ...

TEEMA Group

Physician Assistant (PA)

Austin, MN · On-site

$100 - $110/hr

Administer and manage immunizations * Diagnose and manage common acute and chronic health ... Reception/front-office team * LPN and Medical Assistant clinical support staff * RN Health Center ...

MAS HVAC

Office Administrator (51147)

Maple Grove, MN · On-site

$26 - $28/hr

Salary Range $26.00 - $28.00 Hourly Position Type Full Time Category Admin - Clerical Description ... Provide administrative support across departments as business needs evolve. * Assist with interview ...

Albert Lea Area Schools

Office Clerk

Albert Lea, MN · On-site

$14.25 - $18.50/hr

Greet visitors and assist with building reception * Assist with registrations and other duties as needed * Under general direction from the school administrator, performs a wide variety of computer ...

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Reception Admin Assistant information

What are the main responsibilities of a reception admin assistant?

A Reception Admin Assistant is responsible for greeting visitors, answering and directing phone calls, managing correspondence, and performing general administrative tasks to support the office. They often handle scheduling, maintain records, and assist with organizing meetings or events. Their role is essential for ensuring smooth communication and operations within the workplace, and they often serve as the first point of contact for clients or guests.

What are the key skills and qualifications needed to thrive as a reception admin assistant?

To thrive as a Reception Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, phone systems, and scheduling tools is typically required. Excellent interpersonal skills, professionalism, and the ability to multitask help you stand out in this client-facing role. These skills ensure efficient office operations, positive first impressions, and effective support for staff and visitors.

What are some common challenges faced by a reception admin assistant, and how can they be managed effectively?

Reception Admin Assistants often juggle multiple tasks simultaneously, such as greeting visitors, managing phone calls, and handling administrative paperwork. One common challenge is balancing front-desk duties with back-office tasks, especially during peak hours. Effective time management, clear communication, and the use of scheduling tools can help prioritize tasks and prevent feeling overwhelmed. Collaborating closely with team members and supervisors also ensures responsibilities are distributed efficiently and customer service remains a top priority.

What is the difference between Reception Admin Assistant vs Office Clerk?

Reception Admin AssistantOffice Clerk
Handles front desk duties, greeting visitors, answering calls, scheduling appointmentsPerforms general administrative tasks like filing, data entry, and document management
Requires basic customer service skills, communication, and organizational abilitiesRequires clerical skills, familiarity with office software, and attention to detail
Commonly employed in corporate, healthcare, and educational settingsFound in various industries including government, legal, and corporate offices

The Reception Admin Assistant primarily manages front desk interactions and customer service, while the Office Clerk focuses on administrative and clerical support tasks. Both roles require similar skills but serve different functions within an organization.

What is the role of a reception admin assistant?

A reception admin assistant is responsible for greeting visitors, answering phone calls, managing appointments, and performing administrative tasks such as data entry and filing. They often use office software and require good communication and organizational skills to support daily operations. The role typically involves maintaining a professional and welcoming environment at the front desk.
Reception Admin Assistant jobs near you
Infographic showing various Reception Admin Assistant job openings in Minnesota as of August 2026, with employment types broken down into 2% As Needed, 74% Full Time, 19% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Admin Assistant

Saint Paul, MN • On-site

Omni Inclusive
See more jobs at Omni Inclusiveexternal

$18.25 - $24.50/hr

Other

Posted 7 days ago

Job description

Administrative Support

Based out of beautiful New Brighton, the selected candidate will keep the office running smoothly by completing clerical tasks for employees and managers and providing general administrative support to the Radiometer Minnesota local team and the HR Shared Services Center. Responsible for performing the below administrative tasks on a confidential and professional level while working closely with the HR Business Partner and HR Coordinator:

  • Reception
  • Stocking cafeteria supplies (utensils, plates, cups, coffee, etc)
  • Mail distribution and invoice scan to AP
  • Ordering of lunches for visitors and on site meetings
  • Office set up coordination with IT and Manager
  • Administrative support for HR Shared Service Center
  • Responsible to file HR and payroll documents including transfer of active employee files to terminated employee files and discarding/retaining personnel files per the records retention policy
  • Coordinate the employee engagement board including company event pictures, talent movement, community involvement opportunities, and educational opportunities

    • Requirements for this position:

    • Previous experience in an admin support/clerical role
    • Strong interpersonal skills and adaptability
    • Ability to prepare/stock inventory and process office bills
    • Excel, Word, and Outlook experience
    • Must be able to multi task
    • Must be able to work independently with little supervision for routine tasks
    • Must have excellent verbal and written skills (polished and professional)
    • Ability to lift and move 25 pounds

    Education:

    • High school diploma or equivalent. Associate degree preferred.

    Language:

    • English

    Personal trait profile:

    • Strong collaboration, communication, and team work skills
    • Strong attention to detail/accuracy, meeting deadlines, and organizational skills to manage multiple priorities
    • Ability to adhere to company policies and guidelines

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