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Reception Admin Assistant Jobs in Florida (NOW HIRING)

bluegreen

Guest Reception Representative

Saint Augustine, FL · On-site

$11.75 - $14.50/hr

Maintain a positive working relationship with Sales, Marketing and Admin. * Distribute and collect ... * Assist in ensuring all downstream reporting is accurate including: Payroll, Premium ...

Longwood CPA

Office Manager

Orlando, FL · On-site

$12 - $15/hr

ADMIN ASSISTANT FULL TIME WANTED*** Administrative Assistant full time wanted for busy tax and ... Keep reception area neat and ready for visitors * Process invoices for payment by firm * Additional ...

LongwoodCPA

Office Manager

Orlando, FL · On-site

$12 - $15/hr

ADMIN ASSISTANT FULL TIME WANTED Administrative Assistant full time wanted for busy tax and ... Keep reception area neat and ready for visitors * Process invoices for payment by firm * Additional ...

HRESG Hires

Medical Assistant

Plantation, FL · On-site

$18 - $20/hr

Maintain a clean and welcoming reception area Back Office: * Prepare patients for exams and record vital signs * Assist physicians with procedures and exams * Administer injections and perform EKGs ...

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Reception Admin Assistant information

What are the main responsibilities of a reception admin assistant?

A Reception Admin Assistant is responsible for greeting visitors, answering and directing phone calls, managing correspondence, and performing general administrative tasks to support the office. They often handle scheduling, maintain records, and assist with organizing meetings or events. Their role is essential for ensuring smooth communication and operations within the workplace, and they often serve as the first point of contact for clients or guests.

What are the key skills and qualifications needed to thrive as a reception admin assistant?

To thrive as a Reception Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, phone systems, and scheduling tools is typically required. Excellent interpersonal skills, professionalism, and the ability to multitask help you stand out in this client-facing role. These skills ensure efficient office operations, positive first impressions, and effective support for staff and visitors.

What are some common challenges faced by a reception admin assistant, and how can they be managed effectively?

Reception Admin Assistants often juggle multiple tasks simultaneously, such as greeting visitors, managing phone calls, and handling administrative paperwork. One common challenge is balancing front-desk duties with back-office tasks, especially during peak hours. Effective time management, clear communication, and the use of scheduling tools can help prioritize tasks and prevent feeling overwhelmed. Collaborating closely with team members and supervisors also ensures responsibilities are distributed efficiently and customer service remains a top priority.

What is the difference between Reception Admin Assistant vs Office Clerk?

Reception Admin AssistantOffice Clerk
Handles front desk duties, greeting visitors, answering calls, scheduling appointmentsPerforms general administrative tasks like filing, data entry, and document management
Requires basic customer service skills, communication, and organizational abilitiesRequires clerical skills, familiarity with office software, and attention to detail
Commonly employed in corporate, healthcare, and educational settingsFound in various industries including government, legal, and corporate offices

The Reception Admin Assistant primarily manages front desk interactions and customer service, while the Office Clerk focuses on administrative and clerical support tasks. Both roles require similar skills but serve different functions within an organization.

What is the role of a reception admin assistant?

A reception admin assistant is responsible for greeting visitors, answering phone calls, managing appointments, and performing administrative tasks such as data entry and filing. They often use office software and require good communication and organizational skills to support daily operations. The role typically involves maintaining a professional and welcoming environment at the front desk.

What cities in Florida are hiring for Reception Admin Assistant jobs?

Cities in Florida with the most Reception Admin Assistant job openings:

Reception Admin Assistant jobs near you
Infographic showing various Reception Admin Assistant job openings in Florida as of August 2026, with employment types broken down into 2% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Admin Assistant

West Palm Beach, FL • On-site

A CRYSTAL GLASS & MIRROR LLC
See more jobs at A CRYSTAL GLASS & MIRROR LLCexternal

$17.50 - $23.50/hr

Other

Medical, Dental, Vision, Retirement, PTO

Re-posted 6 days ago

Job description

Benefits:

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

The Front Desk / Administrative Assistant is the first point of contact for our clients and plays a key role in keeping our operations running smoothly. You’ll be responsible for greeting clients, handling calls, preparing proposals, processing payments, scheduling, and providing administrative support across departments.

We are looking for someone who is organized, professional, and experienced in working within a construction office environment. Familiarity with the glass or metal industry is a plus.

NEEDS TO HAVE EXPERIENCE WORKING IN A CONSTRUCTION OFFICE BEFORE!!!!

Responsibilities

Client Communication & Reception

Answer and direct phone calls professionally.

Greet and assist walk-in clients with courtesy.

Handle general inquiries from clients, vendors, and partners.

Proposals & Documentation

Prepare and process customer proposals accurately.

Save, track, and file all proposals in company systems.

Payments & Recordkeeping

Process customer payments (credit card, check, etc.).

Record and track payment activity in company logs/software.

Scheduling

Coordinate and schedule appointments for measurements, installations, and service calls.

Provide confirmations and updates to clients and internal teams.

Lead Tracking & Sales Support

Enter all leads (phone, email, walk-in) into the Lead Tracking Sheet.

Maintain daily updates and follow-ups on leads.

Collaborate with the sales team to help convert leads into sales.

DocuSign Management

Prepare and send contracts through DocuSign.

Include acknowledgment forms and confirm receipt.

Maintain accurate records of signed contracts.

Office & Administrative Support

Assist with filing, organizing, and managing supplies.

Support various departments with admin tasks.

Keep the front desk area clean and professional.

Qualifications

Experience working in a construction office environment is required.

Previous administrative, receptionist, or office support experience.

Strong communication and customer service skills.

Proficient in Microsoft Office and Google Workspace.

Experience with DocuSign, QuickBooks, or CRM systems is a plus.

Ability to multitask, prioritize, and stay organized in a fast-paced environment.

Professional, reliable, and detail-oriented.

What We Offer

Competitive pay (based on experience).

Full-time schedule, Monday–Friday.

Growth opportunities in a fast-expanding company.

Supportive and professional work environment.

Benefits

401(k) with company match

Health, dental, and vision insurance

Paid time off

Experience:

Construction office: 1 year (Required)

Job Type: Full-time

Benefits:

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

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