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Receiving Assistant Jobs in Portland, ME (NOW HIRING)

Ocean Havens

Office Assistant

Portland, ME

$17.25 - $22.50/hr

The Office Assistant is responsible for helping create a welcoming, positive, upbeat environment ... Receiving mail, documents, packages, and courier deliveries and distributing items accordingly

Ocean Havens

Office Assistant

Portland, ME · On-site

$17.25 - $22.50/hr

The Office Assistant is responsible for helping create a welcoming, positive, upbeat environment ... Receiving mail, documents, packages, and courier deliveries and distributing items accordingly

Ocean Havens

Office Assistant

Portland, ME

$17.25 - $22.50/hr

The Office Assistant is responsible for helping create a welcoming, positive, upbeat environment ... Receiving mail, documents, packages, and courier deliveries and distributing items accordingly

MaineHealth

Audiology Assistant

Biddeford, ME · On-site

$19.48 - $23.14/hr

The Audiology Assistant role is responsible for meeting and greeting patients, answering telephones ... receiving/distributing incoming/outgoing hearing aids in need of repair and assisting the ...

Maine Medical Center

Audiology Assistant

Biddeford, ME · On-site

$19.48 - $23.14/hr

The Audiology Assistant role is responsible for meeting and greeting patients, answering telephones ... receiving/distributing incoming/outgoing hearing aids in need of repair and assisting the ...

Maine Medical Center

Audiology Assistant

Biddeford, ME · On-site

$19.48 - $23.14/hr

The Audiology Assistant role is responsible for meeting and greeting patients, answering telephones ... receiving/distributing incoming/outgoing hearing aids in need of repair and assisting the ...

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All JobsReceiving JobsReceiving Assistant JobsReceiving Assistant Jobs in Portland, ME

Receiving Assistant information

What is a receiving assistant?

Receiving Assistants are responsible for accepting, inspecting, and processing incoming shipments in warehouses, retail stores, or distribution centers. They check deliveries for accuracy, report any damages or discrepancies, and ensure that goods are properly stored or routed to their correct locations. Receiving Assistants also maintain records of received items and may assist with inventory management to keep stock levels accurate. Their work helps ensure the smooth flow of goods and materials throughout an organization.

What are the key skills and qualifications needed to thrive as a receiving assistant, and why are they important?

To thrive as a Receiving Assistant, you need attention to detail, strong organizational skills, and familiarity with inventory management, often supported by a high school diploma or equivalent. Knowledge of warehouse management systems (WMS), barcode scanners, and basic computer software is commonly required. Outstanding teamwork, time management, and effective communication help you excel in this fast-paced environment. These skills ensure accurate inventory control, efficient workflow, and smooth coordination with other departments.

What are some common challenges faced by receiving assistants, and how can they be addressed?

Receiving Assistants often encounter challenges such as handling high volumes of shipments during peak periods, ensuring accuracy in inventory records, and maintaining safety while unloading deliveries. These challenges can be managed by staying organized, double-checking documentation, and following proper safety protocols. Teamwork and communication with warehouse staff and supervisors are also critical for resolving discrepancies and keeping operations running smoothly.

What is the difference between Receiving Assistant vs Warehouse Associate?

AspectReceiving AssistantWarehouse Associate
CredentialsHigh school diploma or equivalent; forklift certification often preferredHigh school diploma or equivalent; forklift certification often preferred
Work EnvironmentLoading docks, storage areas, retail or distribution centersStorage facilities, distribution centers, manufacturing plants
Employer & Industry UsageRetail stores, warehouses, logistics companiesWarehousing, manufacturing, logistics companies
Common Search & ComparisonReceiving Assistant vs Warehouse Associate

The Receiving Assistant and Warehouse Associate roles share similar environments and credentials, often working in warehouses or distribution centers. While both handle inventory and use similar equipment, Receiving Assistants primarily focus on unloading and inspecting incoming shipments, whereas Warehouse Associates handle broader warehouse tasks like stocking and order fulfillment. Understanding these differences helps job seekers find the right fit based on their skills and career goals.

What are the most commonly searched types of Receiving jobs in Portland, ME?

The most popular types of Receiving jobs in Portland, ME are:

Receiving Assistant jobs near you
Infographic showing various Receiving Assistant job openings in Portland, ME as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 27% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Temporary Shipping/Receiving

Maine Staffing Group

Portland, ME • On-site

$19/hr

Contractor

Posted 9 days ago

Job description

Temporary Shipping & Receiving Coordinator
Location: Portland, Maine
Pay: $19.00 per hour
Job Type: Temporary, Full-Time, 8 week assignment
Position Summary
We are seeking a detail-oriented and dependable Temporary Shipping & Receiving Coordinator to support daily warehouse, shipping, receiving, and inventory operations. This role is responsible for the accurate and timely shipment of products both domestically and internationally, receiving incoming materials, maintaining inventory records, assembling customer orders, and ensuring compliance with shipping and export requirements.
The ideal candidate will have prior experience with domestic and international shipping, strong organizational skills, and the ability to thrive in a fast-paced environment where accuracy and attention to detail are critical.
Key Responsibilities
  • Process and ship customer orders accurately and on time, including domestic and international shipments.
  • Prepare and maintain shipping documentation, including commercial invoices, customs forms, certificates of origin, export paperwork, and carrier-required documents.
  • Provide shipping estimates and coordinate shipping costs with internal teams.
  • Track and expedite time-sensitive shipments, including those requiring customs clearance.
  • Coordinate with customers, carriers, freight forwarders, suppliers, and internal departments to ensure smooth shipping operations.
  • Receive, inspect, and distribute incoming shipments.
  • Assemble product kits and prepare orders for shipment.
  • Record inventory transactions and maintain accurate inventory records using accounting and spreadsheet systems.
  • Create and maintain product, kit, and packaging labels.
  • Monitor finished goods inventory levels and communicate replenishment needs.
  • Assist with purchasing activities and material planning as needed.
  • Maintain an organized warehouse and shipping area, ensuring materials are clearly labeled and properly stored.
  • Support additional warehouse and logistics activities as assigned.
QualificationsRequired
  • High school diploma or equivalent.
  • Previous experience in shipping and receiving, including international shipments.
  • Experience preparing shipping documentation and working with carrier platforms.
  • Strong computer skills, including Microsoft Word, Excel, email, and shipping software.
  • Excellent attention to detail and organizational skills.
  • Ability to manage multiple priorities and meet deadlines.
  • Strong communication and customer service skills.
Preferred
  • Experience with export documentation, customs requirements, and international logistics.
  • Experience shipping regulated, temperature-sensitive, time-sensitive, or quality-sensitive products.
  • Familiarity with FedEx, UPS, freight forwarding processes, and inventory management systems.
Physical Requirements
  • Lift, carry, and move boxes weighing up to 50 pounds.
  • Bend, stoop, climb stairs, and perform routine warehouse activities.
  • Stand for extended periods throughout the workday.
  • Work in varying temperatures, including occasional entry into coolers and freezers.
  • Maintain hand-eye coordination and dexterity while performing detailed tasks.
  • Use a computer for extended periods as needed.

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