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Receiving Administrative Assistant Jobs in Oregon

Fisec Global

Administrative Assistant

Tualatin, OR · On-site

$40/hr

Administrative Assistant Location Tualatin, Oregon (100% On-site) Work Schedule * Monday - Friday ... Reports to a Corporate Vice President while receiving day-to-day direction from the Executive ...

ATD Technology LLC

Administrative Assistant

Portland, OR · On-site

$19 - $25.75/hr

... receiving deliveries; submitting maintenance/equipment repair requests, petty cash tracking, and back-up of duties of partner front office administrative assistant. Work Location and Allocation of ...

ATD Technology LLC

Administrative Assistant

Portland, OR · On-site

$19 - $25.75/hr

... receiving deliveries; submitting maintenance/equipment repair requests, petty cash tracking, and back-up of duties of partner front office administrative assistant. Work Location and Allocation of ...

Bender CCP

Administrative Assistant

Portland, OR · On-site

$24 - $29/hr

Administrative Assistant Location: Portland, OR Job Type: Full-Time | On-Site About the Role: We ... Sort incoming mail, handle outgoing and incoming shipments including shipping and receiving ...

Bender CCP Inc

Administrative Assistant

Portland, OR · On-site

$24 - $29/hr

Administrative Assistant Location: Portland, OR Job Type: Full-Time | On-Site About the Role: We ... Sort incoming mail, handle outgoing and incoming shipments including shipping and receiving ...

RGBSI

Administrative assistant

Beaverton, OR · On-site

$18.75 - $25.50/hr

Administrative Assistant / Executive assistant Location: Beaverton, OR Duration : 12 Months ... receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate ...

RGBSI

Administrative assistant

Beaverton, OR · On-site

$18.75 - $25.50/hr

Administrative Assistant / Executive assistant Location: Beaverton, OR Duration : 12 Months ... receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate ...

FastSigns

Administrative Assistant

Eugene, OR · On-site

$20 - $23/hr

Administrative Assistant -- FASTSIGNS of Eugene Are you organized, driven, and looking for a real ... Manage shipping, receiving, and order queues * Keep our store email organized and responsive WHAT ...

FASTSIGNS #200501

Administrative Assistant

Eugene, OR · On-site

$18.25 - $24.50/hr

FASTSIGNS of Eugene is hiring an Administrative Assistant to join our team! ABOUT FASTSIGNS of ... shipping/receiving. As you prove yourself, there's a clear path to grow into a full Customer ...

AditiStaffing

Administrative Assistant

Beaverton, OR · On-site

$18.75 - $25.25/hr

... receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate ... Qualifications 4-5 years of progressively responsible experience in an administrative support ...

BCforward

Administrative Assistant

Portland, OR · On-site

$19 - $25.75/hr

... order fulfillment. Assist with product order fulfillment, which includes printing, trimming ... shipping/receiving materials. Responsible for tracking inventory of products and supplies ...

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Administrative Assistant

Tualatin, OR • On-site

Fisec Global
IT Services • 201 - 500 employees
Learn more about Fisec Globalexternal

$40/hr

Other

Posted 7 days ago

Job description

Job Title: Administrative Assistant
Location
Tualatin, Oregon (100% On-site)
Work Schedule
  • Monday - Friday
  • No remote or hybrid work option
Payrate: $40/Hr on w2
12+ Month Contract
Top skills:
o Complex calendar management
o 10 of min experience in a high level of Adim role
o Preferred experience in hi-tech
o MS Suite - High level expertise
Job Summary
We are seeking a highly motivated, energetic, and proactive Administrative Assistant to support one or more Corporate Vice Presidents along with a small group of Director-level executives at a leading semiconductor equipment company.
This position requires an experienced administrative professional who thrives in a fast-paced environment, excels at executive support, and can confidently manage multiple priorities while maintaining professionalism and confidentiality.
Key Responsibilities
  • Provide executive administrative support to Corporate Vice Presidents and Directors.
  • Manage complex executive calendars, including coordination across multiple U.S. regions.
  • Schedule and coordinate:
    • Customer meetings
    • Supplier meetings
    • Internal meetings
    • Corporate events
  • Arrange meeting logistics including:
    • Conference room bookings
    • Catering
    • Room preparation
    • Coordination with attendees
  • Manage conference room scheduling.
  • Coordinate complex domestic and international travel.
  • Prepare and submit expense reports.
  • Maintain office supplies.
  • Make restaurant reservations for customer meetings.
  • Partner with IT to ensure meeting technology is functioning properly (conference rooms, projectors, etc.).
  • Assist with holiday parties, all-employee meetings, and other corporate events.
  • Perform additional administrative duties as assigned.
Required Qualifications
  • High School Diploma or equivalent.
  • Previous experience in a similar Administrative Assistant or Executive Assistant role.
  • Experience supporting senior executives.
  • Strong organizational and multitasking skills.
  • Ability to manage confidential information.
  • Excellent written and verbal communication skills.
  • Strong problem-solving and decision-making abilities.
  • Ability to remain calm and professional under pressure.
  • Comfortable adapting quickly to changing priorities.
  • Positive, customer-service-oriented attitude.
Preferred Qualifications
  • Experience in the high-tech or semiconductor industry.
  • Experience using Concur for travel and expense management.
Technical Skills
Required:
  • Microsoft Outlook
  • Microsoft Teams
  • Microsoft Word
  • Microsoft Excel
  • Microsoft PowerPoint
Preferred:
  • SAP Concur
Ideal Candidate
The ideal candidate will:
  • Thrive in a fast-paced executive environment.
  • Be highly organized and detail-oriented.
  • Build strong working relationships across departments.
  • Work effectively with executives who have different communication styles.
  • Handle last-minute travel changes and scheduling conflicts with professionalism.
  • Be resourceful and solution-oriented.
  • Demonstrate flexibility and adaptability.
  • Take initiative and maintain a positive attitude.
  • Enjoy collaborating with IT, Facilities, Catering, Security, and fellow Administrative Assistants.
Team Structure
  • Supports:
    • At least one Corporate Vice President
    • A small group of Director-level leaders
  • Organization size:
    • Approximately 900 employees
    • 1 Executive Administrator
    • 2 Administrative Assistants
  • Reports to a Corporate Vice President while receiving day-to-day direction from the Executive Administrator.
Work Environment
  • Business casual attire on most days.
  • Business casual+ attire required during customer visits.
  • Highly collaborative team environment.
  • Frequent interaction with executives, customers, and internal support teams.
General Responsibilities
  • Provide analytical and specialized administrative support to executives and managers.
  • Perform research and data analysis.
  • Analyze problems and recommend solutions.
  • Prepare reports and presentations.
  • Coordinate activities across departments and external stakeholders.
  • Gather information from employees at all organizational levels.
  • Handle confidential and sensitive information with discretion.

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