Real Estate Contract Administrator Jobs (NOW HIRING)

OnTrac is hiring a Real Estate Contract Portfolio Analyst!

Are you eager to join a dynamic and expanding company where you can both learn and make a meaningful impact? If you possess a strong sense of empathy, enjoy assisting others, thrive in a fast-paced environment, and excel at problem-solving, we encourage you to apply today to connect with a recruiter!

Founded in 1986, OnTrac has evolved into the leading provider of same-day and next-day delivery services in the U.S. for premier e-commerce and product-supply businesses, including five of the largest retailers in the U.S. 

Location: Remote - This position may be performed remotely in states where the company is authorized to employ individuals.

Compensation: The expected starting base pay range for this position is $54,000 - $68,000, with full potential base salary range over a successful candidate’s tenure in the position of $54,400 - $81,600. Actual compensation will be determined based on experience, skills, internal equity, and other job-related factors.

Employment Logistics: 

The Real Estate Contract Portfolio Analyst provides ongoing governance and analytical oversight of OnTrac’s commercial real estate contract portfolio. This role reviews lease and contract obligations, analyzes rent, OPEX, CAM, utilities, maintenance, and vendor-related spend, and identifies cost trends, variances, risks, and required actions. The Analyst produces executive-level reporting, including weekly portfolio flash updates, and partners with Real Estate, Legal, Finance, Procurement, and Operations to support portfolio decisions, renewal planning, budget visibility, compliance, and issue resolution. Success in this role requires strong financial analysis, contract interpretation, sound judgment, and the ability to turn complex portfolio information into clear leadership recommendations.

Unpacking the Benefits: 

Employees are eligible for a comprehensive benefits package which may include:

• Medical, dental, and vision insurance
• Life and short- and long-term disability coverage
• 401(k) retirement savings plan with company match 
• Flex vacation in states other than CA, CO, IL, MA, MT, and NE, with accruals up to 96 hours for first year of employment with tenure-based increases up to 160 hours
• Two (2) floating holidays per year
• Paid sick leave*
• Six (6) paid company holidays
• Two (2) weeks paid pregnancy disability leave, four (4) weeks paid parental bonding leave  
• Additional wellness and employee assistance programs

Benefits eligibility and offerings are subject to the terms and conditions of the applicable plans and company policies.

The Must-Haves: 

• Bachelor’s degree in Business, Finance, Real Estate, Legal Studies, Supply Chain, Operations, or a related field, or 3–5 years of experience in commercial real estate, contract management, financial analysis, procurement, operations analytics, or a related function
• Working knowledge of commercial real estate contracts, lease terminology, vendor obligations, cost structures, and contract lifecycle concepts
• Strong financial and analytical skills, including variance analysis, trend identification, budget-to-actual review, YoY comparison, and executive-level reporting
• Advanced proficiency in Excel
• Experience with Power BI, lease administration systems, property management platforms, ERP tools, ClickUp, or similar reporting/work management tools preferred
• Ability to interpret contract and financial information, identify risk, develop options, and communicate clear recommendations to leadership

Your Mission in Motion: 

A summary of key responsibilities for the role is outlined below. Additional duties may be assigned as needed to support business objectives.

• Analyze portfolio financial performance: Review rent, OPEX, CAM, utilities, maintenance, and other site-level costs; identify YoY increases, budget variances, and trends that require corrective action or escalation.
• Produce leadership reporting: Prepare weekly real estate portfolio flash updates covering spend trends, renewal risks, upcoming obligations, key decisions, recommended actions, and other executive-level insights.
• Review contracts and obligations: Evaluate lease and contract terms to assess financial, operational, and compliance impact, and provide recommendations to Real Estate, Legal, Finance, Procurement, and Operations stakeholders.
• Monitor portfolio risk: Track renewal dates, escalation clauses, notice requirements, vendor obligations, service gaps, cost increases, and compliance concerns, prioritizing issues based on business impact.
• Support financial planning: Partner with Finance on forecast reviews, accrual validation, budget variance explanations, and business cases tied to real estate spend and portfolio actions.
• Improve governance and reporting: Recommend process improvements, reporting frameworks, control mechanisms, dashboards, templates, playbooks, and best practices for portfolio governance and contract performance monitoring.
• Maintain data quality: Improve contract and portfolio data completeness, reliability, and usability to support accurate reporting, risk identification, and leadership decision-making.
• Coordinate cross-functional alignment: Collaborate with Legal, Procurement, Finance, Real Estate, and Operations to align contract terms, vendor activity, portfolio decisions, and site-level needs with business objectives.
• Lead issue resolution: Assess root causes, frame options, recommend actions, and coordinate stakeholder follow-up through closure for assigned portfolio matters.

Paving your way to your success: 

• You analyze ambiguous or incomplete financial, contract, and portfolio information and determine practical recommendations with sound judgment.
• You know how to identify which risks, variances, renewal issues, or compliance concerns require leadership attention based on exposure, timing, operational impact, and contract significance.
• You influence portfolio decisions through clear recommendations that support budget planning, spend mitigation, vendor follow-up, renewal strategy, and prioritization.
• You handle confidential, legally privileged, proprietary, financial, and contract-related information with discretion and professionalism.
• You operate with general direction, taking accountability for analysis quality, reporting outcomes, and recommendations rather than relying only on predefined workflows.

Posting Timeline: 

This job posting is anticipated to remain open for at least 15 days from the date of posting

Disclosures: 

*Washington state employees are eligible for up to 56 hours of paid sick leave annually.

The salary range above represents the national range for this position. The salary range may be inclusive of several career levels at OnTrac, and the actual base salary offered may vary depending on several factors including, but not limited to: Geographic location, candidate experience and qualifications, job-related skills and competencies, market alignment, and financial considerations. 

Compensation decisions are made based on the specific circumstances of each hire to ensure fair and competitive pay.

If you are excited to be part of our team and grow with our OnTrac family, we invite you to apply! 

OnTrac is proud to be an Equal Opportunity Employer

Lasership, Inc. dba OnTrac Final Mile with its affiliates, including OnTrac Logistics, Inc. (collectively, "OnTrac" or the "Company") is an equal opportunity employer. We value diversity and welcome applications from individuals of all backgrounds, abilities, and experiences. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or age. Join us in our commitment to creating a diverse and inclusive workplace. If you are excited to be part of our team and contribute to our talent acquisition efforts, we invite you to apply.