Purchasing Manager Jobs in Pella, IA (NOW HIRING)

Job Description

Job Title: Business Coordinator

Classification: Full Time/Non-Exempt

Job Summary: The Business Coordinator supports the Finance Department by coordinating company travel, administering corporate card activity, assisting with payroll and timecard administration, maintaining operational reporting, and supporting financial and purchasing processes. The position works closely with employees throughout the company to ensure information is accurate, complete, properly allocated, and communicated timely.

This position is designed to grow as the individual gains an understanding of the company’s systems, operations, and purchasing processes.

Reporting Relationship:

• Reports to the Controller

Primary Responsibilities:

Travel Coordination: Coordinate company travel, including airfare, hotels, rental vehicles, itineraries, schedule changes, and traveler communication. As proficiency is developed, assume primary responsibility for evaluating travel alternatives and making booking decisions that balance cost, scheduling, project requirements, and employee needs. Exercise independent judgment within established company guidelines while protecting company resources and minimizing unnecessary travel expenses.

Corporate Card Reconciliation and Administration: Administer the company’s corporate card program, including reviewing transactions, collecting supporting documentation, coordinating expense coding, reconciling monthly statements, and resolving discrepancies.

Payroll and Timecard Administration: Support the weekly payroll process by reviewing employee timecards for completeness, accuracy, and timely submission. Verify that labor hours are properly allocated among departments, projects, service orders, and other applicable cost categories. Coordinate with employees and supervisors to resolve missing time, incorrect allocations, and other discrepancies before payroll is processed. Prepare and maintain payroll allocation reports and supporting documentation for Finance Department review.

Financial and Operational Reporting: Maintain and distribute updated billing forecasts and closed service order reports. Work with department leaders and project personnel to confirm that reporting is accurate, current, and complete.

Finance Department Support: Assist the Finance Department with documentation, reporting, reconciliations, process improvement, and other departmental priorities as assigned.

Purchasing Development: Gradually provide support to the Purchasing function through vendor coordination, purchasing administration, and cross-training with the Purchasing Manager. Develop proficiency with the company’s purchasing, service-management, and financial systems as responsibilities expand.

Position Expectations: The successful candidate will be organized, responsive, comfortable working with technology, and capable of managing multiple priorities. The position requires attention to detail, effective communication, and the ability to exercise independent judgment when evaluating travel, payroll information, financial information, purchasing needs, and operational priorities.

The individual must take initiative to research issues, evaluate available alternatives, and implement appropriate solutions without continual direction.

Preferred Qualifications:

Physical Requirements

• Prolonged periods of sitting and working at a computer.
• Frequent use of a keyboard, mouse, and telephone.
• Ability to occasionally lift up to 20 pounds.
• Ability to occasionally bend, reach, or carry office materials.

Work Environment

• Primarily an office environment.
• Regular interaction with employees, vendors, and department managers.
• Occasional interruptions and changing priorities requiring flexibility.
• Standard business hours with occasional overtime during payroll processing or month-end activities.

Measures of Success

• Accuracy of payroll and labor allocations.
• Timeliness of travel arrangements.
• Accuracy and completion of corporate card reconciliations.
• Timely distribution of operational reports.
• Ability to resolve issues independently.
• Continuous improvement of finance and purchasing processes.
• Positive working relationships with employees and vendors.