Provider Data Operations Jobs in California (NOW HIRING)

Data Manager (Riverside, CA)
Reports To: Associate Director of Data Operations
Status: Full-time; Exempt
Location: Hybrid - Inland Empire: Riverside Office, with regular travel to program sites within the assigned region
Hours of Operation: Monday-Friday, 8:00 AM - 5:00 PM, with flexibility required during reporting cycles, audits, and program launches
Salary Range: Inland Empire: $72,000 - $84,000 annually (based on experience and qualifications)
Are you passionate about giving back to your community and making a lasting difference in the lives of young people?
Who We Are:
In 1922, Woodcraft Rangers opened its doors in Los Angeles and began its mission of guiding young people as they explore pathways to purposeful lives. As a progressive organization, Woodcraft has always been responsive to the evolving needs of the communities served, and is notably inclusive, youth-led, and rooted in the Woodcraft Way, a holistic framework that develops body, mind, spirit, and service. Continuously at the forefront of expanded learning opportunities, Woodcraft Rangers has a rich history of making a significant impact in the greater Los Angeles area, believing that all youth are innately good, deserve the opportunity to realize their full potential, and should be an active participant in defining their own path.
What We Do:
Woodcraft Rangers provides TK-12 expanded learning programs, including before and after school, specialty enrichment, and summer learning. In the past few years, Woodcraft has expanded its menu of services beyond traditional afterschool programs and summer camps to include early learning, environmental and social justice, college access, and inclusion services for youth with intellectual and developmental disabilities. Additionally, we offer LifeCraft, a college and career advancement program to support the development of approximately 2,250 staff. Today, Woodcraft Rangers serves more than 30,000 youth ages 4 to 18 each year across 150 plus Title I schools in Los Angeles, San Bernardino, and Riverside counties, and continues to expand its reach.
Ideal Candidate:
The ideal candidate is an experienced data operations professional who leads from both the strategic and the practical. They are confident running a regional data team, comfortable digging into exception reports, and skilled at coaching site staff through corrections without losing the relationship. They take pride in clean data, on-time submissions, and a team that feels supported. They understand that data work in expanded learning is people work - and they show up to district meetings, site visits, and team huddles ready to listen, problem-solve, and follow through. They believe in regional fit without regional silos, and they collaborate naturally with their peer Manager across regions to keep Core and IE operating from one shared data model.
Why Work for Woodcraft Rangers:

• Competitive salary - see range above

• Paid vacation & sick time - generous time off to recharge

• Lifecraft program - free college & career advancement for all staff

• Upward mobility - promote-from-within culture

• Health, dental & vision - comprehensive benefits coverage

• 403(b) retirement plan - invest in your future

• Pet insurance - because your whole family matters

• Mission-driven work - impact 30,000+ young people annually

Role Overview:
The Data Manager owns day-to-day data operations for their assigned region - either Inland Empire (IE) or Core (LA + SGV). Reporting to the Associate Director of Data Operations, the Data Manager supervises the regional Data Coordinator team, ensures attendance, enrollment, participant records, and partner system workflows are completed accurately and on time, and serves as the operational point of contact for regional data partners. The Manager owns regional data quality, leads coaching and training for site/program teams, and is the first line of escalation for site-level data issues. The Manager works in close partnership with their peer Manager in the other region to ensure Core and IE operate from one shared data model, escalating cross-regional patterns and risks to the Associate Director.
Responsibilities:
Regional Data Operations

• Supervise the regional Data Coordinator team (one Coordinator) and manage day-to-day data operations for the assigned area.

• Ensure attendance, enrollment, participant records, and partner system workflows are completed accurately and on time across all assigned sites.

• Own regional operational reporting and data quality follow-up.

• Review exception reports, monitor recurring data issues, and escalate patterns to the Associate Director.

• Lead regional implementation of attendance, enrollment, and participant data workflows; support launch readiness, system setup, training, troubleshooting, and early issue resolution.

Team Leadership

• Directly supervise the regional Data Coordinator team; conduct 1:1s, set performance expectations, and develop team capability.

• Provide coaching, feedback, and ongoing professional development for Coordinators.

• Lead on-boarding for new Coordinators in alignment with central standards.

Training & Site Support

• Lead training and coaching for regional site and program teams on data processes, attendance systems, and partner system workflows.

• Serve as the operational point of contact for site-level data questions, corrections, and process clarifications.

• Build trusted working relationships with regional Program operational leads to ensure data workflows support program delivery.

Cross-Regional Consistency

• Partner closely with the peer Data Manager in the other region to ensure Core and IE operate from one shared data model and consistent standards.

• Surface regional patterns, capacity gaps, and expansion-related risks to the Associate Director.

• Participate in cross-regional team meetings, standards setting, and reporting alignment work.

Compliance & Data Privacy

• Ensure all regional data handling complies with FERPA, district data sharing agreements, and applicable student data privacy laws.

• Support funder reporting cycles (ASES, 21st CCLC/ASSETs, ELOP, foundation funders) by ensuring regional data is accurate, complete, and submission-ready.

• Maintain regional records that support internal reporting, partner reporting, and audit readiness.

Qualifications / Skills:
Required

• 3-5 years of progressive experience in data operations, program data management, or a comparable role, including supervisory experience.

• Working knowledge of expanded learning data systems (EZReports, Afterschool HQ, or comparable) and district SIS platforms (Aeries, Synergy, Infinite Campus, or comparable).

• Familiarity with funder reporting requirements for ASES, 21st CCLC/ASSETs, ELOP, foundation funders, or comparable government/grant-funded programs.

• Working knowledge of FERPA and student data privacy requirements.

• Demonstrated experience coaching and training non-data staff (e.g., site coordinators, program staff) on data systems and workflows.

• Strong attention to detail, problem-solving skills, and follow-through.

• Proficiency in Excel and Microsoft 365.

• Valid California driver's license and reliable transportation for regional site travel.

Preferred

• Bachelor's degree in a related field, or equivalent professional experience.

• Experience in a youth-serving nonprofit or expanded learning organization.

• Bilingual (English/Spanish).

Physical Demands:
In compliance with the Americans with Disabilities Act (ADA), the following physical demands may be essential for the effective performance of this position. Reasonable accommodation will be considered to enable individuals with disabilities to perform these essential functions:

• Prolonged periods of sitting at a desk and working on a computer.

• Regular use of hands for various tasks, such as operating a computer and handling objects, is essential.

• The ability to travel regularly across the Greater Los Angeles, San Gabriel Valley, and Inland Empire areas, using either a car or public transportation, is necessary on a weekly basis.

• Frequent standing and walking during site visits.

• Must be able to occasionally lift/move up to 25 pounds.

• Reasonable accommodation is available for individuals with disabilities.

Work Environment:
We are committed to fostering an inclusive work environment and will actively consider reasonable accommodations to enable individuals to effectively perform their roles. This position operates in environments typical of the following key aspects:

• Regular exposure to computer monitors during work.

• The typical noise level of a standard work environment.

• Stable internet access is required for effective work-from-home performance.

• Hybrid schedule with in-office days at the assigned office location and remote work days; specific cadence determined by supervisor.

Woodcraft Rangers provides equal employment opportunities to all qualified applicants without discrimination with regard to race, religious belief, color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breastfeeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, transitioning status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.