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Proposal Coordinator Jobs in Romeoville, IL (NOW HIRING)

Federal Signal

Proposal Coordinator

University Park, IL · On-site

$43K - $63K/yr

The appropriate candidate for this role will provide comprehensive support to the Proposal Management process across all University Park groups, including contract vehicle coordination, vendor ...

Federal Signal

Proposal Coordinator

University Park, IL · On-site

$43K - $63K/yr

The appropriate candidate for this role will provide comprehensive support to the Proposal Management process across all University Park groups, including contract vehicle coordination, vendor ...

Lindsay & Brownell

Proposal Coordinator

Chicago, IL · Hybrid

We are seeking a Proposal Senior Coordinator to support our various initiatives within our Marketing Department. The ideal candidate will be a self-starter with excellent interpersonal, execution ...

Eisneramper Llp

Proposal Coordinator

Chicago, IL · Hybrid

We are seeking a Proposal Senior Coordinator to support our various initiatives within our Marketing Department. The ideal candidate will be a self-starter with excellent interpersonal, execution ...

F.H. Paschen

Marketing Proposal Coordinator

Chicago, IL · On-site

$75 - $90/hr

Paschen! Summary As a Marketing Coordinator, you will work with the project team to develop proposals (RFP and RFQ submissions), presentation materials and interview preparation, including ...

STV

Marketing Proposal Coordinator

Chicago, IL · Hybrid

$68K - $77K/yr

STV is seeking a Marketing Proposal Coordinator to join our PM/CM group. This position is designated as hybrid (3 days week/in office) and will be located in our Chicago, IL office. In this role, you ...

STV Incorporated

Marketing Proposal Coordinator

Chicago, IL · On-site

$68K - $77K/yr

STV is seeking a Marketing Proposal Coordinator to join our PM/CM group. This position is designated as hybrid (3 days week/in office) and will be located in our Chicago, IL office. In this role, you ...

K&L Gates

Pitches & Proposals Coordinator

Chicago, IL · On-site

We are seeking a Pitches & Proposals Coordinator to join the Chicago office. Under the general ... proposal review process, and guiding production of the final draft. The position maintains ...

Transdev

Proposal Director

Lombard, IL · On-site

$117K - $146K/yr

Manage DBE outreach process for inclusion into proposals, including coordinating with DBDs, PCs, Pricing and posting notices. Proposal Development & Quality Assurance * Drive development of ...

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Proposal Coordinator information

See Romeoville, IL salary details

$27K

$66.1K

$97.9K

How much do proposal coordinator jobs pay per year?

As of Sep 4, 2026, the average yearly pay for proposal coordinator in Romeoville, IL is $66,067.00, according to ZipRecruiter salary data. Most workers in this role earn between $56,100.00 and $74,400.00 per year, depending on experience, location, and employer.

What is a proposal coordinator?

A Proposal Coordinator is a professional responsible for managing and organizing the creation, formatting, and submission of business proposals, typically in response to requests for proposals (RFPs) from clients or government agencies. They collaborate with subject matter experts, writers, and graphic designers to ensure proposals meet all requirements and deadlines. Proposal Coordinators play a key role in ensuring proposals are clear, compliant, and persuasive, increasing the chances of winning new business for their organization.

What does a proposal coordinator do?

The responsibilities of a proposal coordinator include the preparation and revision of each job bid or submission on behalf of a company. They typically prepare a bid based on a request for proposal (RFP) from a prospective client. They may assign the task to members of the marketing staff and then create a revision that serves as the final proposal. A successful proposal coordinator researches each potential business or client before submitting a bid specific to their needs. Qualifications include a degree and experience drafting project proposals in a particular industry, such as construction or advertising.

What are the key skills and qualifications needed to thrive as a proposal coordinator, and why are they important?

To thrive as a Proposal Coordinator, you need strong organizational skills, attention to detail, and experience in proposal development, often supported by a degree in communications, business, or a related field. Familiarity with proposal management software (like RFPIO or Loopio), Microsoft Office Suite, and document collaboration tools is typically required. Excellent written communication, teamwork, and time management skills help candidates excel in coordinating inputs from multiple stakeholders and meeting tight deadlines. These skills ensure the timely delivery of high-quality proposals that align with client requirements and increase the organization's chances of winning new business.

What are some common challenges faced by proposal coordinators when managing tight deadlines?

Proposal Coordinators often work under strict deadlines, which can create challenges in gathering content from subject matter experts, ensuring compliance with client requirements, and coordinating multiple contributors. Effective time management and clear communication are essential to keep the proposal process on track. Developing standardized templates and checklists can help streamline collaboration and reduce last-minute stress, ultimately resulting in higher-quality submissions.

What is the difference between Proposal Coordinator vs Proposal Specialist?

AspectProposal CoordinatorProposal Specialist
CredentialsTypically requires a bachelor’s degree in business, communications, or related fieldSimilar credentials, often with additional certifications in proposal management
Work EnvironmentOffice setting, collaborating with project teams and clientsOffice-based, focused on proposal development and editing
Industry UsageCommon in government, engineering, and construction sectorsUsed across similar industries, often interchangeably with Proposal Coordinator
Primary FocusCoordinating proposal processes, timelines, and submissionsCreating, editing, and managing proposal content

Proposal Coordinators focus on managing the proposal process, timelines, and coordination, while Proposal Specialists concentrate on developing and editing proposal content. Both roles require similar skills and credentials, often working closely within the same industry environments.

More about Proposal Coordinator jobs

What are the most commonly searched types of Proposal jobs in Romeoville, IL?

The most popular types of Proposal jobs in Romeoville, IL are:

What job categories do people searching Proposal Coordinator jobs in Romeoville, IL look for?

The top searched job categories for Proposal Coordinator jobs in Romeoville, IL are:

What cities near Romeoville, IL are hiring for Proposal Coordinator jobs?

Cities near Romeoville, IL with the most Proposal Coordinator job openings:

Proposal Coordinator jobs near you
Infographic showing various Proposal Coordinator job openings in Romeoville, IL as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 18% Part Time, 2% Temporary, 3% Contract, and 1% Nights. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $66,067 per year, or $31.8 per hour.

Proposal Coordinator

Federal Signal

University Park, IL • On-site

$43K - $63K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 15 days ago

Federal Signal rating

7.6

Company rating: 7.6 out of 10

Based on 13 frontline employees who took The Breakroom Quiz

250th of 496 rated machine equipment manufacturers

Job description

The appropriate candidate for this role will provide comprehensive support to the Proposal Management process across all University Park groups, including contract vehicle coordination, vendor questionnaire management, and enterprise tracking of key activities. Serve as the lead for Starbridge support across all divisions, ensuring consistent processes and visibility into meetings, RFPs, and purchasing workflows. This role is critical to maintaining data integrity, improving cross-functional coordination, and enhancing efficiency, reporting, and compliance across proposal development and business operations.
Key Activities/Responsibilities
  • Develop and maintain proposal support materials and proposal content libraries, including reference sheets, case studies, sole source letters, and other marketing and compliance documentation to support business development efforts.
  • Coordinate and facilitate proposal review meetings, including communicating requirements, capturing action items, and tracking follow-up items to completion.
  • Review and interpret solicitation documents and contractual requirements to identity deliverables and support compliant proposal submissions.
  • Proofread and format proposals to align with organizational branding and compliance guidelines.
  • Coordinate and track proposal deadlines, ensuring all submissions meet requirements and timelines.
  • Generate and maintain weekly/monthly reports on proposal success rates.
  • Update compliance metrics related to certifications like ISNetworld and Avetta.
  • Complete and manage vendor forms and questionnaires across all University Park operations, ensuring accuracy and timely submission.
  • Oversee contract vehicle reporting and pricing updates for the University Park location, including Sourcewell, TIPS, HGAC, PCA, NASPO, and other cooperative purchasing programs, ensuring accurate tracking and compliance.
  • Serve as the primary lead for Starbridge support across all divisions, ensuring consistent processes and visibility into key activities including meetings, RFPs, and purchasing workflows.
  • Assist with tracking and reviewing Non-Disclosure Agreements (NDAs).
  • Manage dealer and representative insurance documentation, including requests, reviews, and ongoing maintenance to ensure compliance with company and contractual requirements.
  • Assist in securing pricing from reps for future Commander1renewals.
  • Act as the central point of contact for cross-department collaboration.
  • Assist with other duties as required.

Skills Required:
  • Associates degree recommended
  • Entry-level position, 1-2 years RFP-related experience preferred
  • Experience utilizing Smart Sheet, ISNetworld, and Avetta preferred.
  • Excellent verbal and written communication skills.
  • Organized, professional, and self-motivated.
  • Strong planning and multi-tasking skills.
  • Able to work well individually and as part of a team.
  • Proficiency with MS Office software particularly Excel.
  • High attention to detail.

Salary range: $43,311/yr - $63,302/yr
Benefits of Employment
In addition to excellent career growth opportunities, Federal Signal Corporation offers a wide array of benefits including: annual bonus potential, insurance (life, medical, dental, vision), paid holidays, paid vacation, 401(k) with matching contributions and tuition reimbursement. We provide our employees with a smoke-free, drug-free workplace.
About Us
Federal Signal in University Park is a leading manufacturer and supplier of comprehensive systems and products used to protect people and property. Our products and integrated solutions include systems for campus and community alerting, emergency vehicles, first responder interoperable communications, industrial communications, and command and municipal networked security. Specific products include: lightbars and sirens, public warning sirens and public safety software.
Federal Signal Corporation (NYSE: FSS) builds and delivers equipment of unmatched quality that moves material, cleans infrastructure, and protects the communities where we work and live. Founded in 1901, Federal Signal is a leading global designer and manufacturer of products and total solutions that serve municipal, governmental, industrial and commercial customers. Headquartered in Downers Grove, IL, with manufacturing facilities worldwide, the Company operates two groups: Environmental Solutions and Safety and Security Systems. For more information on Federal Signal, visit: www.federalsignal.com
The Company is an equal opportunity employer. Qualified applicants will not be discriminated against on the basis of, and will receive consideration for employment without regard to, race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, status as a protected veteran, or any other protected category, characteristic, or trait under applicable law. If you require reasonable accommodation in the application process, contact Human Resources at HR@federalsignal.com. All other applications must be submitted online.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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