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Project Support Assistant Jobs in Virginia (NOW HIRING)

Constellis

Project Support Specialist

Herndon, VA · On-site

POSITION SUMMARY The Project Support Specialist plays a vital role on the team. They provide ... Run daily operations reports as needed or required. * Assist with credentialing investigators and ...

Constellis

Project Support Specialist

Herndon, VA

POSITION SUMMARY The Project Support Specialist plays a vital role on the team. They provide ... Run daily operations reports as needed or required. * Assist with credentialing investigators and ...

GovFirst

Bookkeeper - Project Support

Hampton, VA · On-site

Bookkeeper (Project Support) Location: Hampton, VA Employment Type: Full-time W2 GovFirst is ... Track and report safety metrics and assist with project compliance of federal, state, and local ...

GovFirst

Bookkeeper - Project Support

Hampton, VA

Bookkeeper (Project Support) Location: Hampton, VA Employment Type: Full-time W2 GovFirst is ... Track and report safety metrics and assist with project compliance of federal, state, and local ...

PHILLIPS PROGRAMS

Instructional Support Assistant

Fairfax, VA · On-site

$17.25 - $20.50/hr

Assists staff in special projects, i.e. inventories, field trips, off-campus training etc. What the Special Education Instructional Support Assistant brings to the team : : * Bachelor's Degree in ...

Dewberry

Project Coordinator

Glen Allen, VA · On-site

Prepare monthly project progress reports and assist with project tracking and internal reporting. * Support project teams in the collection, organization, and distribution of project data ...

Dewberry

Project Coordinator

Glen Allen, VA

Prepare monthly project progress reports and assist with project tracking and internal reporting. * Support project teams in the collection, organization, and distribution of project data ...

PHILLIPS PROGRAMS

Student Support Assistant

Annandale, VA

$15.25 - $19.25/hr

Assists staff involved in special projects, i.e., fund raising, inventories, bulk mailing, field trips, off-campus training and the like. What the Student Support Assistant brings to the team:

FORKIDS INC

Development Support Assistant

Chesapeake, VA · On-site

$20.19 - $26.44/hr

... projects, unloading, loading, and picking up incoming and outgoing donations. * Answer phone and e-mail inquiries in a timely manner. * Assist with researching donor information. * Help with ...

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Project Support Assistant information

What skills are needed for a project assistant?

A project support assistant needs strong organizational skills, effective communication, and proficiency with project management tools like Microsoft Office or specialized software. Attention to detail, the ability to multitask, and basic knowledge of project workflows are also important for success in this role.

What does a project assistant do?

A project support assistant helps plan, coordinate, and monitor projects by preparing documentation, scheduling meetings, and tracking progress. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time and within scope. Strong organizational and communication skills are essential for this role.

Who is a project assistant's salary?

The salary of a project support assistant typically ranges from $35,000 to $55,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. The role often requires strong organizational skills and familiarity with project management tools.

Is project assistant a good entry-level job?

A project support assistant role is often suitable as an entry-level position, providing opportunities to develop skills in project coordination, communication, and use of tools like Microsoft Office. It typically requires minimal prior experience and can serve as a stepping stone to more advanced project management roles.
What are the most commonly searched types of Project Support jobs in Virginia? The most popular types of Project Support jobs in Virginia are:
What cities in Virginia are hiring for Project Support Assistant jobs? Cities in Virginia with the most Project Support Assistant job openings:
Infographic showing various Project Support Assistant job openings in Virginia as of June 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.
Project Support Specialist

Project Support Specialist

Spartan Emergency Water Removal

Fredericksburg, VA

$18 - $22/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 28 days ago

Job description

Benefits:
  • 401(k)
  • 401(k) matching
  • Company parties
  • Dental insurance
  • Health insurance
  • Opportunity for advancement
  • Paid time off
  • Parental leave
  • Training & development
  • Vision insurance

About Us
Spartan Emergency Water Removal is a USMC Disabled Veteran founded company specializing in water, fire, mold, storm, environmental, and reconstruction services. We proudly serve Northern Virginia, Fredericksburg, Richmond, and surrounding areas. We are committed to professionalism, accountability, and delivering exceptional service to our customers.
Position Summary
The Project Support Specialist serves as the administrative backbone of the Operations Department. This role acts as the critical link between office operations and field execution, ensuring that Project Managers have accurate documentation, compliant job files, and the administrative support needed to successfully manage projects.
While Project Managers own the schedule and financial outcomes of their jobs, the Project Support Specialist ensures all supporting documentation, compliance requirements, and billing processes are complete, accurate, and maintained in real time.
Key Responsibilities
  • File Compliance & Documentation: Audit job files daily in the CRM to ensure all required photos, logs, and documents are complete, accurate, and properly uploaded; monitor TPA portals for compliance and escalate risks.
  • Billing Support: Assist with invoice preparation by validating line items against field documentation; ensure all billing is supported by signed approvals, including change orders, prior to submission.
  • Schedule Coordination: Maintain accurate digital schedules that reflect field progress; assist with customer communications regarding appointments and updates; flag scheduling variances to management.
  • Vendor & Subcontractor Administration: Collect and verify subcontractor compliance documents (COIs, W-9s, agreements); manage lien waivers and support invoice matching for job costing.
  • Cross-Functional Support: Receive and set up new job files from Intake, support Estimating with administrative details, and perform final job file audits to ensure completeness prior to closeout.
  • Division Support: Assist with mitigation or construction-specific administrative needs, including moisture log review, billing packet preparation, selections tracking, and deposit monitoring as applicable.
Qualifications
  • 2+ years of experience in construction, restoration, or insurance preferred.
  • Experience with CRM systems (e.g., Albi, Salesforce, or similar).
  • Familiarity with insurance/TPA portals is highly desirable.
  • Basic understanding of construction billing concepts (draws, retainage, change orders, deductibles).
  • Experience with Xactimate or construction billing is a plus.
Knowledge, Skills, & Abilities
  • Strong organizational skills with the ability to manage multiple active projects simultaneously.
  • Exceptional attention to detail and accuracy.
  • Clear verbal and written communication skills.
  • Ability to de-escalate situations and communicate professionally with customers.
  • Comfortable working cross-functionally with operations, sales, and field teams.
  • Proficiency with digital tools including CRMs and document management systems.
  • Fast and accurate typing ability (50+ WPM preferred).
  • Basic sales aptitude and ability to guide customers when needed.
Work Environment & Physical Requirements
  • Office-based role requiring prolonged periods of sitting and computer use.
  • Frequent use of phone/headset and typing systems.
  • Ability to manage multiple tasks in a fast-paced environment.
Schedule
  • Full-time position
  • Hours may vary based on operational needs
  • Overtime and rotating on-call availability required, including weekends as needed.