Project Scheduling Manager Jobs in Illinois (NOW HIRING)

Job Title: Assistant Project Manager - Construction

Job Description

The Assistant Project Manager supports the successful delivery of complex construction projects by coordinating schedules, documentation, financials, and field operations. This role works closely with Project Executives, Superintendents, and Project Engineers to ensure projects meet schedule, budget, quality, and safety goals while maintaining strong relationships with owners, vendors, and subcontractors.

Responsibilities

• Collaborate with the Project Executive and Superintendent to develop, update, and monitor the master project schedule and staffing plans.
• Assist in tracking and managing the Project Success Plan to ensure the project remains aligned with established goals and performance metrics.
• Oversee and organize all project documentation, including contracts, insurance, submittals, RFIs, schedules, change orders, meeting minutes, and subcontractor coordination records.
• Manage project financials by preparing and reviewing billing, monitoring cash flow, tracking profitability, generating financial reports and projections, and overseeing final close-out payments.
• Prepare, update, and present monthly Job Status Reports that clearly communicate project progress, risks, and financial performance to key stakeholders.
• Supervise Project Engineers and Superintendents, ensuring they understand and fulfill their responsibilities and project deliverables.
• Conduct employee performance reviews as needed, providing constructive feedback and supporting professional development.
• Foster a positive work environment by communicating clearly and respectfully, modeling professional behavior, and promoting collaboration across project teams.
• Develop and implement project-specific quality control programs to ensure all work meets contract documents, specifications, and industry standards.
• Promote jobsite safety by conducting safety audits, monitoring compliance, and ensuring subcontractors adhere to company and federal safety protocols.
• Build and maintain long-term relationships with owners, vendors, and subcontractors through consistent communication, reliability, and professionalism.
• Coordinate with the Preconstruction Department to evaluate and pursue new project opportunities, providing project-specific insights and support.
• Support field operations on complex projects, including those involving MEP systems, glazing, carpentry, and other trades, to ensure seamless coordination among subcontractors.
• Assist with construction scheduling activities, including sequencing work, monitoring progress, and adjusting schedules to address changes or delays.
• Participate in change order management by reviewing scope changes, supporting pricing efforts, and tracking approvals and impacts to cost and schedule.
• Use construction management and project control software to maintain accurate records, support reporting, and enhance communication among project stakeholders.

Essential Skills

• 5+ years of construction project management experience.
• Experience working with construction projects, including federal construction and general contracting environments.
• Proficiency in Procore for construction project management and documentation control.
• Proficiency in Bluebeam for drawing review, markup, and document management.
• Proficiency in P6 (Primavera) for project scheduling and schedule management.
• Proficiency in Viewpoint for construction financials and project controls.
• Proficiency in e-Builder or similar project management platforms.
• Proficiency in Microsoft Office, specifically Excel for data analysis and reporting, and SharePoint for document and collaboration management.
• Experience with construction and building systems, including MEP systems.
• Experience with construction scheduling and quality control processes.
• Experience managing change orders and subcontractor coordination.
• Background in construction management, including exposure to residential construction, glazing, carpentry, and general contractor operations.
• Strong project management skills, including planning, organization, and time management.
• Ability to supervise and support project teams, including Project Engineers and Superintendents.
• Strong written and verbal communication skills to prepare reports, conduct meetings, and coordinate with internal and external stakeholders.
• Ability to interpret and work with contracts, specifications, and construction documents.

Additional Skills & Qualifications

• Experience working on federal construction projects and in highly regulated environments.
• Experience with timberline and other construction accounting or estimating tools.
• Experience using construction management platforms for RFIs, submittals, and document control.
• Background in managing or supporting residential construction and specialty scopes such as glazing and carpentry.
• Experience working with general contractors and subcontractor management on complex, multi-trade projects.
• Familiarity with underground tunnel projects or similar infrastructure work.
• Ability to develop and implement project quality control programs aligned with contract requirements.
• Demonstrated ability to build long-term relationships with owners, vendors, and subcontractors.
• Leadership experience in conducting performance reviews and mentoring project staff.
• Interest in long-term career growth with opportunities to support multi-year programs.

Work Environment

This role operates primarily in a field office environment located near a major airport, with flexibility to work from the main office at times. The Assistant Project Manager will work on-site five days per week once the project is fully underway, supporting complex underground tunnel projects and related construction activities. The work involves frequent coordination with field teams, subcontractors, and project stakeholders, as well as regular use of construction technologies such as Procore, Bluebeam, P6, Viewpoint, e-Builder, and Microsoft Office (Excel and SharePoint). The organization maintains a small, family-oriented, non-corporate culture, emphasizing collaboration, respect, and long-term relationships. Projects span multiple sectors, including hospitality, education, transportation, government, healthcare, and institutional work, offering exposure to diverse project types and long-term program opportunities.

This is a Contract to Hire position based out of Chicago, IL.

The pay range for this position is $48.08 - $64.90/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Chicago,IL.

This position is anticipated to close on Aug 19, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.