Project Purchasing Administrator Jobs in Virginia

Balfour Beatty US is an industry-leading provider of general contracting, at-risk construction management and design-build services for public and private sector clients across the nation. Performing heavy civil and vertical construction, our teams build the unique structures and infrastructure that play an important role in how people live, work, learn and play in our communities. Our teammates have an instinctive passion for innovating that is fueled by a relentless curiosity, a drive to employ lean practices and processes and the determination to find a better way. Through Zero Harm®, we are challenging the construction industry's assumptions about safety. We believe that no level of harm should come to anyone as a result of our business.
Consistently ranked among the nation's largest building contractors by Engineering News-Record, our US business is a subsidiary of London-based Balfour Beatty plc (LSE: BBY).
Our Benefits
Balfour Beatty offers employees a comprehensive compensation and benefit package:
Medical, Dental, Vision and Life Insurance
Health Savings Account
401(k) with company match
Paid time off
Tuition Assistance
Employee Referral Bonus
And more!
Summary
The primary role of the Purchasing Manager is to manage the procurement process of subcontracts and purchase orders for Mid-Atlantic Division projects. In this role, the Purchasing Manager works to ensure that all required items of work to be subcontracted or purchased are bought on time, have the correct scope of work, are from qualified Subcontractors or Suppliers, are within budget, and comply with all Balfour Beatty Construction standard procedures regarding subcontracts, purchase orders, bonding and insurance. The Purchasing Manager works to ensure that all procurement services required to support Operations personnel and other departments are provided with all work being accomplished in the most professional and complete manner and with the highest degree of ethics. The Purchasing Manager also assists the preconstruction Team by preparing estimates and taking bids when requested.
Essential Functions
Pre Bid and Bid Day Activities
• Participates in the development of bid strategies including Bidder's List and potential issues with Bidders.
• Meets with prospective Subcontractors to discuss job.
• Assists bid team on bid day.
Post Bid Responsibilities
• Provides overall leadership of the purchasing process, working in conjunction with the Preconstruction and Operations teams to ensure that all company, project, client, cost, quality, and schedule requirements are met.
• Reviews entire estimate and ensure estimate is properly established in the purchasing system with budgets, cost codes, target buy dates, etc.
• Develops subcontract and purchase order project standards with assistance from the Project Executive for subcontracts and purchase orders, including requirements necessitated by the FAR's when applicable.
• Participates in startup and hand-off meetings from Preconstruction to Purchasing and participates in orientation Meeting from Purchasing to Operations.
• Reviews plans, specifications, and addenda and notifies Operations of any discrepancies discovered.
• Coordinates scopes of work for various design elements / partners and integrates these scopes with the purchasing effort.
• Verify Bidders are qualified before beginning preliminary discussions or negotiations.
• Reviews quotes for scopes to be bought, including inclusions, exclusions, clarifications, and qualifications.
• Continues the subcontracting plan efforts by attending outreach events and documenting participation through the purchasing process. Research qualified subcontractors to comply with plan if necessary.
• Develops scopes of work for each trade, obtain project management agreement and review these scopes with prospective Subcontractors.
• Awards subcontracts and purchase orders to qualified firms.
• Prepares subcontracts and purchase orders for processing by the Purchasing Administrator.
• Ensures subcontractors and suppliers are prequalified
• Meets with project team to resolve conflicts in the contract documents.
• Coordinates with purchasing Administrator to follow-up on issued subcontracts and purchase orders to ensure timely execution.
• Negotiates terms and conditions with Subcontractors as required, including obtaining in- house approvals for any variations to standard Balfour Beatty conditions.
• Oversees and works with assigned project Purchasing Team in the performance of their duties.
• Documents and records all purchasing activities as required by the CAS Compliance Policy
Promote Customer Relations
• Builds effective relationships with customers, design team, subcontractors, suppliers, and user groups that reflect and support company core values and meets or exceeds the customer's expectations.
• Actively participates in industry, client, and community relations to enhance company image.
Culture, Leadership and Employee Development
• Promotes our Creed. Communicates our vision and purpose through Service, Talent & Choices.
• Serves as a role model and promotes professional behavior.
Perform other related duties as needed
Working Conditions
• The majority of the work is completed in an office setting at the Division's main office.
• Periodic meetings at off-site locations may occur.
• May have to travel to remote areas for an unspecified period of time to purchase a project.
Education, Experience and Knowledge
• Knowledge and job competencies identified for a Purchasing Manager are typically acquired through a bachelor's degree in engineering, construction management, business management, or a related field and has a minimum of 10 years experience in the construction industry. In some cases, relevant and equivalent years of experience in the construction industry may be substituted for formal education.
• Possess excellent organizational and managerial skills, and excellent verbal and written communication skills. Past experience at the project level is preferred.
• Acts in a manner of integrity that demonstrates support for the company values and the employees, while maintaining constant focus on meeting/exceeding customer requirements and expectations.
• Demonstrates proficiency using a personal computer (PC) and company communication tools, such as Smartsheet, Procore, Bluebeam, Building Connected, and Microsoft products (e.g., Word, Excel, Office, Outlook),.
Preferred Requirements
• 5yrs or more of field operations experience in commercial construction
• Currently active (or willingness to become active) in industry trade associations, ie. ABC, ASA, etc to represent the company at related industry networking outside of standard work hours
• Knowledge of Federal Gov't projects (Federal and/or State), and familiarity with the FAR
• Experienced working with large or complex projects e.g. > $200M, and delivery methods, e.g. design-build, progressive GMP, IPD, etc. is a plus
Pay Rate: $150,000-170,000 base salary/year
*This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, any collective bargaining agreements, and business or organizational needs. No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, incentive, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law and any applicable plan documents.
Balfour Beatty is an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state or local law.