Project Project Manager Jobs in Suffolk County, NY

HFS Company is a recognized Architecture/Engineering/Construction project management and consulting firm working on a variety of federal, military, and commercial projects throughout the US and Europe. We provide full-service A/E design and support services across the entire lifecycle of our clients' facilities and assist our clients to reach their capital improvement goals.

Project Manager Position Overview

The Project Manager (PM) will play an onsite role supporting VA's EHRM Infrastructure Upgrades project at the Bath Veterans Affairs Medical Center (Bath VAMC), located at 76 Veterans Ave, Bath, NY 14810. This position is well suited for an experienced construction project manager who is comfortable coordinating federal healthcare work, monitoring schedule and budget performance, tracking risks and action items, supporting meetings, maintaining project documentation, and preparing required VA reporting for COR review.

The PM works in a contractor support role under COR coordination and does not perform inherently governmental functions, accept or reject work, authorize changes, supervise Government personnel, or assume responsibilities assigned to the A/E, construction contractor, Contracting Officer, or COR.

Project Manager Key Responsibilities

Project Coordination & Stakeholder Management

• Coordinate with VA stakeholders, PCAC, VISN 2, Finger Lakes Healthcare System, Bath VAMC, A/E representatives, the construction contractor, and project team members
• Facilitate communication, help resolve coordination issues, clarify project requirements, and maintain project momentum
• Keep the COR informed of project status, risks, disputes, and required Government actions
• Prepare for and support progress meetings, project reviews, and action item follow-up

Schedule, Budget & Risk Management

• Monitor schedules and recommend adjustments for slippages, critical path issues, phasing, and milestone risks
• Monitor financial data, budget tracking, obligations, payments, balances, and planned expenditures
• Review cost proposals, support change documentation, and assist with cost estimate analysis
• Compare progress against schedules, budgets, and payment applications to support COR review
• Identify risks, recommend mitigation, and support claims/dispute analysis when requested

Quality, Testing & Commissioning Support

• Support QA, safety, schedule, cost, change, and information management processes
• Track required tests and inspections against specifications and schedule requirements
• Coordinate inspection and testing matters with the General Contractor, testing agencies, and VA stakeholders
• Support commissioning with the Commissioning Agent and General Contractor

Document Control & Reporting

• Maintain project records, correspondence, meeting documentation, construction administration files, and as-built information as directed by the COR
• Prepare and maintain project management documentation, including communication, schedule management, quality assurance, and risk management materials, in accordance with contract requirements and COR direction
• Update Project Tracking Reports bi-weekly and at least 24 hours before recurring status meetings with current comments, obligations, dates, contract information, and status
• Use Autodesk Build/Autodesk Construction Cloud as the official project communication and collaboration platform for RFIs, submittals, schedules, shutdown requests, action items, reports, testing, safety inspections, photos, and site surveys
• Support EHRM project package documentation, including SOW/PWS, RFP, and cost estimate materials when applicable
• Maintain electronic filing and project data in VA-required systems; submit records per COR direction
• Provide the COR a monthly breakdown of hours spent on the assigned project

Project Manager Required Deliverables

• Project management documentation required by the contract or COR, including communication, schedule management, quality assurance, and risk management components
• Meeting support materials, including agendas, minutes, action items, and follow-up items for Government review, when requested
• Consolidated weekly reports to the COR on completed work
• Project Tracking Report updates completed bi-weekly and at least 24 hours before recurring status meetings
• Schedule reviews submitted electronically within nine calendar days of notification, identifying G/C activities, activity relationships, master schedule updates/revisions, changes from original scheduling, and completion of the Integrated Master Schedule linking G/C schedule activities with hospital construction activities
• Cost estimate reports, cost proposal reviews, and budget tracking support submitted electronically within 24 hours upon completion and provided to the COR within nine calendar days of notification, or within other COR-directed contract timeframes
• Issue resolution records, risk documentation, claims/dispute support, and corrective-action recommendations
• EHRM project package support documentation when requested by the COR
• Daily inspection logs documenting project activities and events affecting construction
• Monthly project-hours breakdown provided to the COR

Project Manager Qualifications

Required Experience and Technical Competencies

• Candidates should bring directly related facility construction project management experience, including engineering/design coordination, construction supervision, schedule control, cost management, program budgeting, and overall project management activities; at least 7 years of related experience is preferred by HFS
• Ability to read and interpret construction documents and communicate effectively with construction project team members
• Working knowledge of construction administration, project controls, budgeting, scheduling, change management, and risk management
• Ability to facilitate meetings, document decisions, track action items, and coordinate across project stakeholders
• Ability to assess scope, schedule, cost, and level-of-effort impacts and recommend corrective actions
• Ability to prepare clear reports, plans, schedules, cost summaries, and written recommendations

Standards, Credentials, and Training

• Familiarity with VA project delivery, VA Technical Information Library standards, healthcare coordination, OSHA requirements, and project controls practices
• Ability to obtain and maintain required VA access credentials, including PIV/visitor badge requirements, favorable NACI background check, and required VA training
• Ability to request access to and use the VISN 2 Autodesk Build/Autodesk Construction Cloud platform and complete required ProductivityNOW training within required contract timeframes
• Complete OSHA 30-hour safety training within 60 days of construction NTP and complete required VA access, privacy, cyber security, and Autodesk Build/ACC training within required contract timeframes
• S. Citizenship is required for this contract; only U.S. citizens may perform work under this requirement
• Comply with VA information release restrictions, Government ownership of contract deliverables, and any required non-disclosure or conflict-of-interest requirements

Preferred Qualifications

• Bachelor's degree in construction management, engineering, or architecture from an accredited university preferred; directly related experience may be considered in lieu of education consistent with solicitation requirements
• VA, VISN 2, federal healthcare, EHRM infrastructure, Autodesk Build/ACC, or occupied-facility construction experience preferred

Project Manager Work Conditions

• Full-time onsite support at Bath Veterans Affairs Medical Center (Bath VAMC), 76 Veterans Ave, Bath, NY 14810
• Generally 40 hours per week during normal workdays; authorized night, weekend, federal holiday, or other after-hours support may be required based on project needs and coordination with the field COR
• Contractor personnel shall follow VA access procedures, including use of PIV card or visitor badge while onsite
• Base year plus one option year anticipated, with the base period beginning at award and the option year following the end of the base year
• The Government provides basic onsite office essentials, including desk, chair, power, and lighting; the contractor is responsible for required communication equipment, computers, Microsoft Project-compatible scheduling software, and other essential software needed to perform the work

Compliance and Reporting: Reports, deliverables, and project records will be submitted electronically in accordance with COR direction and applicable contract timeframes. The PM will perform all duties in accordance with VA direction, COR coordination, applicable standards, and contract requirements while maintaining the appropriate contractor support role.

HFS Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran. Applicants must be currently authorized to work in the United States on a full-time basis; HFS Company does not sponsor individuals for employment visas.

We are proud to be a Service-Disabled Veteran and Woman Owned Small Business. We offer a competitive pay and benefit package including generous PTO, paid holidays, $1000 per year for professional development and up to a 5% fully-vested 401k match after one year.