Project Portfolio Jobs in Whitby, ON (NOW HIRING)

Waabi, founded by AI visionary Raquel Urtasun, is the leader in Physical AI. With a world‑class team, we’re unlocking the next era of autonomous transportation with technology that powers commercial autonomous trucks and robotaxis. Waabi is backed by and partners with world leaders in AI, automotive, logistics, and deep tech.

With offices in Toronto, San Francisco, Dallas and Pittsburgh, Waabi is growing quickly and looking for diverse, innovative and collaborative candidates who want to impact the world in a positive way. To learn more visit: www.waabi.ai

We are seeking a highly experienced and strategic Senior Manager, Workplace Portfolio to join our growing team. This individual will be responsible for the comprehensive oversight and optimisation of our company’s diverse real‑estate and facilities portfolio across the United States and Canada. You will play a critical role in shaping our long‑term facilities strategy, considering operational‑efficiency opportunities, and ensuring our physical footprint aligns with our business objectives and employee needs.

• Portfolio Strategy & Planning: Develop and execute a long‑term facilities portfolio strategy aligned with the company’s growth plans, financial objectives and cultural values inclusive of office spaces, R&D workshops and business operational spaces. This includes identifying opportunities for optimisation, consolidation, expansion and new site selection.
• Real Estate & Lease Management: Manage all aspects of real‑estate transactions, including lease negotiations, renewals, expansions and dispositions. Collaborate with legal, finance and external brokers to ensure favourable terms and compliance.
• Space Planning & Utilisation: Partner with internal stakeholders (e.g. HR, IT, departmental leaders) to understand space requirements and develop innovative solutions for efficient space utilisation, including agile workspaces, hybrid models and future‑forward office designs that can be applied with consistency across the portfolio to create a cohesive visual identity for Waabi.
• Capital Planning & Budgeting: Develop and manage capital expenditure budgets for facilities projects, including new construction, renovations and major equipment upgrades. Monitor and control spending to ensure projects are delivered on time and within budget.
• Vendor & Contract Management: Provide a strategic view on desired vendor strategy and landscape to guide the Facility Operations team in how they engage with external vendors and service providers, including property management, maintenance, construction and security. Support and as necessary negotiate and manage contracts to ensure quality service and cost‑effectiveness.
• Data Analysis & Reporting: Collect, analyse and report on key facilities metrics (e.g. space utilisation, operational costs, energy consumption, project status) to inform decision‑making and demonstrate portfolio performance.
• Sustainability Initiatives: Drive and support sustainability initiatives across the facilities portfolio.
• Team Collaboration & Management: Collaborate closely with internal teams such as Finance, Legal, HR, IT and individual business units to ensure seamless integration of facilities services with overall business operations. Manage a small team of local and remote employees as needed alongside Waabi’s growth and expansion.
• Stakeholder Communication: Effectively communicate facilities strategies, plans and performance to executive leadership and other relevant stakeholders.

• Bachelor degree or higher.
• Advanced degrees, certifications or licences in real‑estate, portfolio or facility management or operations are a plus.
• At least 7 years of experience in facilities management, real‑estate portfolio management or corporate real‑estate, with a strong focus on strategic planning and execution.
• Demonstrated experience managing a multi‑site real‑estate portfolio, preferably within a fast‑paced technology or high‑growth environment.
• Strong understanding of commercial real‑estate markets, lease structures and negotiation strategies.
• Proven ability to develop and manage complex budgets and capital plans and manage execution of projects in a timely and cost‑effective manner.
• Experience managing large‑scale and local vendors and commercial contracts.
• Experience with autonomous vehicles and/or freight operations is beneficial.
• Outstanding communication, negotiation and interpersonal skills, with the ability to influence and collaborate effectively at all levels of the organisation.
• Ability and willingness to travel.
• Open‑minded and collaborative team player with the willingness to help others.
• Strong leadership and people‑management skills.

The US yearly salary range for this role is: $177,000 – $245,000 USD in addition to competitive perks & benefits. Waabi US Inc.’s yearly salary ranges are determined based on several factors in accordance with the Company’s compensation practices. The salary base range is reflective of the minimum and maximum target for new‑hire salaries for the position across all US locations. Note: The Company provides additional compensation for employees in this role, including equity incentive awards and an annual performance bonus.

• Competitive compensation and equity awards.
• Health and Wellness benefits encompassing Medical, Dental and Vision coverage (for full‑time employees only).
• Unlimited vacation.
• Flexible hours and Work-from-Home support.
• Daily drinks, snacks and catered meals (when in office).
• Regularly scheduled team‑building activities and social events both on‑site, off‑site & virtually.
• As we grow, this list continues to evolve!

Waabi is a technology start‑up building technologies to transform the way the world moves. Join our talented team to be a part of the future and to make an impact!

Waabi is an equal opportunity employer. We celebrate diversity and are committed to creating a supportive, inclusive and accessible workplace for all our employees. We seek applicants of all backgrounds and identities, across race, colour, ethnicity, national origin or ancestry, age, citizenship, religion, sex, sexual orientation, gender identity or expression, military or veteran status, marital status, pregnancy or parental status, caregiver status, disability or any other characteristic protected by law. We make workplace accommodations for qualified individuals with disabilities as required by applicable law. If reasonable accommodation is needed to participate in the job application or interview process please let our recruiting team know.