Project Intake Manager Jobs in Texas (NOW HIRING)

WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career! 
JOB SUMMARY
Works under minimal supervision to assist in project development while exercising independent judgement and authority as required. Manage overall project and program development activities. 

 The Project Manager oversees the planning, execution, and delivery of research, manuscript, and grant-related activities for the Harbour Lab. This role manages a pipeline of research projects for medical students, residents, fellows, and other trainees, ensuring timely onboarding, compliance with institutional requirements, and alignment with the department's Clinical Research Unit. The Project Manager provides structured guidance on data collection, data organization, and coordination of data analysis, and drives manuscript development including drafting, figure and table preparation, and submission management.

This role serves as the central point of coordination for internal and external collaborations, including academic and industry partners, ensuring clear communication, adherence to timelines, and successful project execution. The Project Manager supports grant development by maintaining funding opportunity pipelines, coordinating application preparation, tracking deadlines, and preparing required progress reports for active grants and donor-funded projects.

The Project Manager is responsible for managing the full lifecycle of manuscripts from initial draft through submission and resubmission, ensuring all author documentation and journal requirements are complete and accurate. This position works closely with lab leadership and departmental stakeholders to support scheduling, recruitment coordination, grant activities, and overall lab operations, driving accountability, efficiency, and high-quality deliverables across all initiatives.

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION
Required

• Education
  Bachelor's Degree in Business Administration, Health Care Administration, Education/Social Science, or related field 
   

• Experience
  5 years of experience in medical administration that includes people leadership and project management 
  Education may be considered in lieu of experience 
   

Preferred

• Education
  Master's Degree 
   

JOB DUTIES

• Exercises decision-making and problem-solving skills to manage portfolio of projects to include all process development initiatives from design to implementation. Serves as point-of-contact for the business unit for the receipt, coordination and analytical preparation of information. Tasks include, but not limited to monitoring and maintaining all project intake submissions, establishment of work-flows across the business unit as a whole which includes ambulatory, basic and clinical science, and administrative.
• Develops and maintains project work plans to measure and manage progress against budgets, project scopes, goals, timelines and deliverables clearly communicating project expectations to team members and management.
• Ensures compliance with applicable laws, regulations, policies and procedures. Develops best practices and tools for execution of program requirements and goals. Aligns business processes, clinical care/standards and research practices with institutional and national standards and provides mechanism to deliver information to staff/faculty as necessary. Recommends and develops new policies and procedures for improvement of program activities.
• Develops, cultivates, and maintains working relationships with internal and external agencies and other organizations and institutions associated with the Chairman's Office. May represent the Department Administrator as a liaison to Medical Directors, residents, staff, institutional and external departments and University administration in support of departmental goals and objectives.
• Will independently audit departmental processes and offer recommendations for process improvement and efficiency.
• Provides standard and ad hoc reports to business unit leadership as needed.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.