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Project Event Coordinator Jobs in Florida (NOW HIRING)

Mary Kenealy Events

Event Coordinator

Sarasota, FL · On-site

The ideal candidate is proactive, creative, and able to manage multiple projects simultaneously ... * Assist with on-site event setup, coordination, vendor management, and event execution.

Limitless East Marketing

Event Coordinator

Miami, FL · On-site

$44K - $48K/yr

Hands-on development of event coordination and project management skills * Opportunities to strengthen communication, organization, and leadership abilities * Collaborative and professional work ...

Nexxaworks

Event Coordinator

Miami, FL

As an Event Coordinator, you will play a crucial role in managing all aspects of event planning ... Exposure to diverse projects and industry-leading clients

Alphabe Insight Inc

Event Coordinator

Miami, FL · On-site

$44K - $48K/yr

Hands-on development of event coordination and project management skills * Opportunities to strengthen communication, organization, and leadership abilities * Collaborative and professional work ...

Microsoft C

Event Coordinator

Miami Beach, FL · On-site

$38K - $48K/yr

An event coordinator assistant must be well-organized and competent in sales management ... Project management experience. * Meticulous attention to detail. * Multi-tasker with strong work ...

Corporate Learning Network

Event Coordinator

Tampa, FL · On-site

$45K - $55K/yr

Event Coordinator Compensation: $45,000 - $55,000 Benefits: Medical, Dental, Vision, 401k Location ... projects simultaneously within a fast-paced environment with tight deadlines. * The ability to ...

Meta Power Solutions

Event Coordinator

Lake Park, FL · On-site

The Event Coordinator plans, organizes, and executes MetaPower Solutions' trade show presence and ... Proficiency with event management tools, spreadsheets, and project tracking software. * Ability to ...

Alphabe Insight Inc

Event Coordinator

Orlando, FL · On-site

Dinamic AS Group is seeking a highly organized and motivated Event Coordinator to support the ... Ability to manage multiple projects and priorities simultaneously. * Strong attention to detail and ...

BrandWhizz

Event Coordinator

Miami, FL · On-site

$45K - $55K/yr

An event coordinator assistant must be well-organized and competent in sales management ... Understanding of project management fundamentals. * Well organized and able to provide high-quality ...

BrandWhizz

Event Coordinator

Miami, FL

$45K - $55K/yr

An event coordinator assistant must be well-organized and competent in sales management ... Understanding of project management fundamentals. * Well organized and able to provide high-quality ...

Legendary Inc

Event Coordinator

Destin, FL · On-site

$40K - $45K/yr

... Project Manager. * Manage inventory and procurement of supplies for events and promotions ... coordination of public relations activities and media relations as instructed by the Marketing ...

Dinamic AS Group

Event Coordinator

Orlando, FL · On-site

Dinamic AS Group is seeking a highly organized and motivated Event Coordinator to support the ... Ability to manage multiple projects and priorities simultaneously. * Strong attention to detail and ...

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Project Event Coordinator information

What is a project event coordinator?

Project Event Coordinators are professionals responsible for planning, organizing, and executing events related to specific projects within an organization. They handle logistics, coordinate with vendors and stakeholders, manage budgets, and ensure that events run smoothly and meet project objectives. Their role is crucial for delivering successful events on time and within scope, often requiring strong organizational and communication skills.

How does a project event coordinator typically collaborate with vendors and internal teams during the planning process?

A Project Event Coordinator plays a pivotal role in bridging communication between vendors and internal teams to ensure seamless event execution. They coordinate logistics, negotiate contracts, and relay event requirements to vendors such as caterers, audio-visual technicians, and venue managers. Internally, they work closely with marketing, finance, and operations departments to align event goals, manage budgets, and track progress. Frequent meetings and clear documentation help maintain alignment and resolve any issues quickly, making strong organizational and interpersonal skills essential for success.

What are the key skills and qualifications needed to thrive as a project event coordinator, and why are they important?

To thrive as a Project Event Coordinator, you need strong organizational skills, attention to detail, and preferably a degree in event management, hospitality, or a related field. Familiarity with project management software (such as Asana or Trello), event planning tools, and budgeting systems is often required. Excellent communication, problem-solving, and time management skills help you collaborate with vendors, clients, and team members while handling unexpected challenges. These skills ensure seamless event execution, client satisfaction, and the ability to manage multiple tasks in a dynamic environment.

What cities in Florida are hiring for Project Event Coordinator jobs?

Cities in Florida with the most Project Event Coordinator job openings:

Project Event Coordinator jobs near you

Event Coordinator

Sarasota, FL • On-site

Mary Kenealy Events
Convention and Trade Show Organizers • 1 - 10 employees
Learn more about Mary Kenealy Eventsexternal

Other

This job post has expired today. Applications are no longer accepted.

Job description

Mary Kenealy Events is seeking a highly organized, detail-oriented event coordinator to join our growing team. This position is ideal for someone who thrives in a fast-paced environment, enjoys building relationships, and is passionate about creating exceptional events. The ideal candidate is proactive, creative, and able to manage multiple projects simultaneously while providing outstanding client service.

This is a full-time, fully onsite position, requiring candidates to work from our office during regular business hours while also supporting on-site events as needed. Because the nature of the event industry extends beyond a traditional workweek, candidates must be flexible and available to work evenings, weekends, and additional hours during event season. Event-day responsibilities are an essential part of this role and may require hours beyond the standard 40-hour workweek.


Key Responsibilities

  • Assist with the planning and execution of corporate, nonprofit, and social events.
  • Conduct vendor research, solicit proposals, compare pricing, and assist with vendor selection and communicating with vendors regarding availability, contracts, timelines, and event logistics.
  • Serve as a point of contact for clients, providing timely communication and exceptional customer service throughout the planning process.
  • Coordinate multiple events and clients simultaneously while ensuring deadlines are met.
  • Assist with event design, presentations, mood boards, and client proposals.
  • Create and edit marketing materials, event collateral, signage, and social media graphics using Canva and Adobe Creative Suite.
  • Support the team with administrative tasks, scheduling meetings, organizing files, and maintaining accurate records.
  • Assist with on-site event setup, coordination, vendor management, and event execution.


Qualifications

  • 1-3 years of experience in event planning, hospitality, marketing, communications, or a related field preferred.
  • Exceptional organizational and time management skills.
  • Ability to manage multiple clients and projects in a deadline-driven environment.
  • Strong written and verbal communication skills.
  • Professional, polished, and client-focused demeanor.
  • Experience with vendor sourcing, negotiation, and relationship management is a plus.
  • Proficiency in Canva and Adobe Creative Suite (InDesign, Illustrator, and Photoshop preferred).
  • Experience with Microsoft Office and Google Workspace.
  • A background in graphic design, digital media, marketing, or visual communications is strongly preferred.
  • Ability to work both independently and collaboratively as part of a team.
  • Willingness to work evenings and weekends as required for events.


What We're Looking For

We're looking for someone who is passionate about events, enjoys wearing many hats, and takes pride in delivering exceptional client experiences. The ideal candidate is creative, resourceful, highly organized, and able to anticipate needs before they arise. They have an eye for design, excellent communication skills, and the ability to build strong relationships with both clients and vendors.


This is a full-time, in-office position based at our office. The successful candidate will work closely with our team each day and should thrive in a collaborative, fast-paced environment.


Event planning requires flexibility, and candidates must be available to work evenings and weekends during event season. Attendance at client meetings, venue walkthroughs, event setup, and on-site event coordination is an essential part of this role.

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