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Project Assistant Ii Jobs in Chicago, IL (NOW HIRING)

Mwe

Intellectual Property Project Assistant II

Chicago, IL · On-site

$59K - $86K/yr

The Intellectual Property Project Assistant II provides administrative support to the IP Prosecution, Transactions & Strategy practice group attorneys and support staff. This position assists with ...

The University of Chicago

Project Assistant IV

Chicago, IL · On-site

$23.71 - $34.72/hr

With the rising prominence of the medical subspecialties after World War II, the Department of ... Under limited supervision, the Project Assistant IV will coordinate the daily administrative needs ...

Rush University

Administrative Assistant 2

Chicago, IL · On-site

$18.87 - $26.66/hr

... projects in a complex and constantly changing environment. Exemplifies the Rush mission, vision and ... Position Administrative Assistant 2 Location US:IL:Chicago Req ID 27804

Rush

Administrative Assistant 2

Chicago, IL · On-site

$18.87 - $26.66/hr

Summary: The Administrative Assistant 2 provides advanced support in managing the operational ... projects in a complex and constantly changing environment. Exemplifies the Rush mission, vision and ...

Samprasoft

Administrative Assistant II

Chicago, IL · On-site

$18.50 - $25/hr

Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. May assist with compiling and developing the annual budget. Requires a high school diploma with 2 ...

FM Corporation

Administrative Assistant II

Park Ridge, IL · On-site

$17.75 - $23.75/hr

Handle ad hoc requests and project coordination. * Assist and back-up other administrative assistants as needed. Qualifications * High School Diploma required; college preferred! * 2+ years of ...

FM

Administrative Assistant II

Park Ridge, IL · On-site

$26.71/hr

Handle ad hoc requests and project coordination. * Assist and back-up other administrative assistants as needed. Qualifications * High School Diploma required; college preferred! * 2+ years of ...

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Project Assistant Ii information

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How much do project assistant ii jobs pay per hour?

As of Aug 29, 2026, the average hourly pay for project assistant ii in Chicago, IL is $22.19, according to ZipRecruiter salary data. Most workers in this role earn between $17.84 and $25.00 per hour, depending on experience, location, and employer.

What is a Project Assistant II?

A Project Assistant II is a professional who provides administrative and operational support to project managers and teams, typically within organizations or companies. They are responsible for tasks such as scheduling meetings, maintaining project documentation, tracking project progress, and coordinating communication among team members. The 'II' designation usually indicates a mid-level position, requiring some prior experience or specialized knowledge in project management. Project Assistant IIs play a crucial role in ensuring projects run smoothly and deadlines are met. Their work helps keep projects organized and on track, making them valuable members of any project team.

What are the key skills and qualifications needed to thrive as a Project Assistant II, and why are they important?

To thrive as a Project Assistant II, you need strong organizational skills, attention to detail, and a relevant educational background, often a bachelor's degree. Familiarity with project management software (such as MS Project or Asana), Microsoft Office Suite, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting project teams and stakeholders. These skills and qualities are crucial for ensuring projects run smoothly, deadlines are met, and effective collaboration is maintained.

What are some common challenges faced by a Project Assistant II, and how can they effectively handle them?

As a Project Assistant II, common challenges include managing multiple tasks with tight deadlines, adapting to shifting project priorities, and coordinating communication among team members. To handle these effectively, it's important to develop strong organizational skills, use project management tools, and maintain clear, proactive communication with supervisors and colleagues. Regular check-ins and prioritizing tasks based on urgency and impact can also help ensure responsibilities are met efficiently while supporting the overall success of the project.

What is the difference between Project Assistant Ii vs Project Coordinator?

AspectProject Assistant IiProject Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate's degreeBachelor's degree in business, management, or related field
Work EnvironmentOffice settings, supporting project teamsOffice and on-site locations, overseeing project progress
Employer & Industry UsageCommon in construction, IT, and healthcare sectorsUsed across various industries including engineering, IT, and marketing
Search & Comparison IntentOften searched by those looking for entry to mid-level support rolesCompared for roles with more responsibility in project management

The Project Assistant II typically provides administrative and logistical support within project teams, often requiring less formal education. In contrast, a Project Coordinator usually has a broader role involving planning, scheduling, and coordinating project activities, often with a bachelor's degree. Both roles are essential in project environments but differ in scope and responsibilities.

What cities near Chicago, IL are hiring for Project Assistant Ii jobs?

Cities near Chicago, IL with the most Project Assistant Ii job openings:

Project Assistant Ii jobs near you

Intellectual Property Project Assistant II

Chicago, IL

Mwe
See more jobs at Mweexternal

$59K - $86K/yr

Full-time

Posted 10 days ago

Job description

Build your big career with the firm that does Big Law, Better. McDermott Will & Schulte is a leading global law firm that brings together more than 1,700+ lawyers and 1,400 business professionals. We celebrate excellence, collaboration, and community and have been recognized as a top workplace by USA Today, Fortune, The American Lawyer, Vault and others. We are also certified by Great Place to Work.

At McDermott, we don't just invest in your future, we accelerate your career - wherever it may lead. That includes supporting you both in and outside of the office.

With us, you'll find:

  • A firm where everyone belongs: Our award-winning culture prioritizes warmth and authenticity - we encourage you to be yourself!

  • Enthusiasm for all perspectives: We're smarter and stronger when everyone has a voice and a seat at the table. We welcome unique viewpoints and ideas, and we make opportunities for you and your career to thrive.

  • Support to feel your best and do your best: Wellness is integral to building a successful career and a rich life. That's why our benefits program supports your physical, emotional, mental, and financial health, with an emphasis on work-life balance.

  • Real rewards for real work: We offer generous compensation packages that recognize hard work and excellence.

Job Description:

The Intellectual Property Project Assistant II provides administrative support to the IP Prosecution, Transactions & Strategy practice group attorneys and support staff. This position assists with departmental file organization and maintenance as well as basic document creation. The Intellectual Property Project Assistant Project Assistant II works under immediate supervision and relies on instructions and pre-existing guidelines to perform the essential functions of the job.

Essential Functions and Responsibilities:

  • Prepare time sensitive client reporting letters for various U.S. Patent and Trademark Office (USPTO) actions and submissions and assist with client reporting for international IP matters
  • Assist with the invoice intake and billing process including saving files to the Firm's document management system (DMS) and submitting through Chrome River
  • Collaborate with IP Legal Practice Specialists/IP Filing Specialists and the Information Governance department to open new client matters
  • Maintain client folders within the DMS including uploading, organizing and archiving documents
  • Download patent materials from the USPTO and compile client document files
  • Review various USPTO communications for accuracy
  • Upload/download patent-related documents, correspondence, and data to and from client systems and databases
  • Assist IP Filing Specialists and IP Paralegals prepare and file patent applications, information disclosure statements, issue fee payments and fee address forms
  • Assist with new client intake and transfers
  • Assist IP Filing Specialist in preparing and filing US formality document with the USPTO
  • Assist IP Filing Specialists in preparing corrected formality documents for filing with the USPTO
  • Review and update dockets daily
  • Assist in performing status checks

Job Specifications:

  • High school diploma
  • At least three (3 years of related work experience
  • Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint and Word)
  • Strong written and verbal communication skills
  • Strong organizational skills
  • Strong attention to detail
  • Ability to work effectively in a fast-paced environment
  • Ability to learn new concepts and skills quickly

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Successful candidates will be provided with outstanding career opportunities and will receive a competitive total rewards package with the opportunity to earn performance-based bonuses.


Target Hiring Range $59,000 - $86,000


Please note that quoted salary ranges are not guarantees of what final salary offers may be. Base pay is based on market location and may vary depending on job-related knowledge, skills, experience, and geographic location. Base pay is only one part of the Total Rewards that MWS provides to compensate and recognize our staff professionals for their work. Full time positions are eligible for a discretionary bonus and a comprehensive benefits package.

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

  • While performing the duties of this job, the employee is required to sit, use hands, reach with hands and arms, stoop, talk and hear

  • Employee must occasionally lift up to twenty (20) pounds

Work Environment:

Typical indoor office environment

Disclaimer:

The above statements are intended to describe the general nature and level of the work being performed by people within this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job.

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