Project Administration Jobs in Toronto, ON (NOW HIRING)

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients' businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia. Further information is available at www.bgis.com

SUMMARY 

The Project Coordinator is accountable for the delivery of project sub-components and non-technical projects.

KEY DUTIES & RESPONSIBILITIES 

For the assigned non-technical projects and project sub-components:

       Supports the delivery of projects through effective coordination and delivery of assigned sub components within overall projects.

       Assists in the preparation and execution of vendor proposal requests, bid calls, and contract preparation / award.

       Delivers non-technical projects (i.e. furniture installation, furniture reconfiguration, office space construction, office painting and re-carpeting, etc.).

       Researches and liaises with vendors to obtain quotes. Provides recommendation on preferred vendor.

       Develops cost estimates for assigned non-technical projects.

       Determines and prepares resource requirements.

       Develops schedules and monitors progress against timelines. 

       Develops and maintains effective relationships with vendors.  Monitors work progress to ensure completion.

       Ensures assigned project sub-components and non-technical projects are delivered on-time, within scope, budget and requirements, and complies with all regulatory, environmental, health and safety requirements.

Client Relationship Management

       Develops and maintains effective relationships with clients. 

       Accountable for resolving issues, managing client expectations, and ensuring client satisfaction.

       Escalates issues as needed.

Project Administration

       May perform project administration duties.

KNOWLEDGE & SKILLS

       3 to 5 years of project administration work experience or administrative work experience with a Community college diploma or equivalent training.

       Administrative, coordination and organizational skills - administrative and organizational skills along with related administrative and coordination work experience.

       Project coordination - project coordination abilities along with proven experience in coordinating the end-to-end delivery of project sub-components.

       Non-technical project delivery - proven ability to deliver non-technical projects.

       Proposal and Contracts - Familiar with industry vendor acquisition practices and contract forms and preparation.

       Cost estimation - proven ability and experience in preparing cost estimates.

       Project scheduling - proven ability and experience in creating project schedules and determining resource requirements.

       Vendor coordination - proven ability and experience in coordinating vendor work and ensuring work completion.

       Communication -effective communication and influencing skills.

       Computer proficiency - proficient in and experience with MS Office suite of applications along with proven ability to quickly learn new applications. 

Licenses and/or Professional Accreditation

  Demonstrates an interest in pursuing Project Management Institute Accreditation.

This is a regular, full-time position with a salary range of $54,185 - $67,732 per annum. The starting salary will be based on the successful candidate's competencies, including but not limited to experience, education, professional designations and performance related to this role.   

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

BGIS est un employeur qui respecte l'egalite des chances et nous vous invitons a postuler pour un poste chez nous ! Si vous avez besoin d'un accommodement pendant le processus de recrutement, veuillez nous contacter a askHR. En cas de demande d'accommodement, nous discuterons avec le candidat en question et fournirons, ou ferons en sorte de fournir, un accommodement approprie d'une maniere qui tiendra compte des besoins d'accessibilite du candidat en fonction de son handicap.

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for a future vacancy.BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.