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Project Administration Assistant Jobs in New York

Tasty Brands, LLC

Project Administrator

Jericho, NY · On-site

$65K - $75K/yr

Support project managers with day‑to‑day project administration. * Assist in identifying and communicating project issues or delays. * Schedule meetings and prepare agendas. * Document meeting ...

Parsons Company

Administration Assistant

Manhattan, NY · On-site

$16.15 - $27.45/hr

We are currently seeking a clerical assistant to perform basic office duties to help us manage our projects in a manner that complies with our world class standards. Responsibilities: * Gathers ...

New

Parsons

Administration Assistant

New York, NY · On-site

$16.15 - $27.45/hr

We are currently seeking a clerical assistant to perform basic office duties to help us manage our projects in a manner that complies with our world class standards. Responsibilities: * Gathers ...

Fetner Properties

Be Seen First

Administration Assistant

New York, NY · On-site

$28 - $32/hr

The Administrative Assistant supports the following: 1. Administrative Support 2. Special Projects The tasks in the Administrative Assistant's area of responsibility include, but are not limited to ...

Page Group

Assistant Project Manager

Queens, NY · On-site

$75K - $85K/yr

Description Project Administration * Assist Project Managers with daily project management activities from pre-construction through project closeout. * Review contract documents, drawings ...

New

Tasty Brands LLC

Project Administrator

Jericho, NY · On-site

$65K - $75K/yr

Support project managers with day-to-day project administration. * Assist in identifying and communicating project issues or delays. * Schedule meetings and prepare agendas. * Document meeting notes ...

MGE DPC

Project Assistant

Manhattan, NY · On-site

Reporting to the Assistant Manager of Project Administration, the Project Assistant uses our best-in-class project management standards, process, and documentation to become a key project ...

MG Engineering

Project Assistant

Manhattan, NY · On-site

Reporting to the Assistant Manager of Project Administration, the Project Assistant uses our best-in-class project management standards, process, and documentation to become a key project ...

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Project Administration Assistant information

What is a project administration assistant?

Project Administration Assistants are professionals who support project managers and teams by handling administrative tasks such as scheduling meetings, maintaining project documentation, preparing reports, and coordinating communication among team members. They play a crucial role in ensuring that projects run smoothly by keeping track of deadlines, managing files, and assisting with budgeting and procurement processes. Their organizational and communication skills help keep projects on schedule and within budget.

How does a project administration assistant typically collaborate with project managers and team members on a daily basis?

As a Project Administration Assistant, you'll regularly coordinate with project managers by organizing meetings, preparing documentation, and tracking progress against timelines. You'll also support team members by maintaining shared files, distributing updates, and helping resolve scheduling or logistical issues. This role requires strong communication skills and attention to detail to ensure all stakeholders stay informed and projects remain on track.

What are the key skills and qualifications needed to thrive as a project administration assistant, and why are they important?

To thrive as a Project Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a diploma or relevant experience. Familiarity with project management software (such as MS Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, time management, and teamwork skills help you coordinate with multiple stakeholders and manage competing priorities. These skills ensure efficient project support, smooth workflow, and timely completion of tasks within project timelines.

What is the difference between Project Administration Assistant vs Project Coordinator?

AspectProject Administration AssistantProject Coordinator
CredentialsTypically requires administrative or project management certifications, relevant experienceOften requires similar certifications, with additional project management training
Work EnvironmentOffice setting, supporting project teams with administrative tasksOffice or on-site, coordinating project activities and communication
Employer & Industry UsageCommon in construction, IT, engineering, and corporate sectorsUsed across industries like construction, IT, and marketing for project oversight
Search & Comparison IntentPeople compare roles focused on administrative support within projectsIndividuals seeking roles with more coordination and project oversight responsibilities

While both roles support project teams, the Project Administration Assistant primarily handles administrative tasks, whereas the Project Coordinator takes on more active project oversight and coordination responsibilities.

How much is a project administration assistant paid?

The salary for a project administration assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in high-demand areas can earn more. Compensation often includes benefits such as health insurance and paid time off.
Project Administration Assistant jobs near you
Infographic showing various Project Administration Assistant job openings in New York as of August 2026, with employment types broken down into 84% Full Time, 12% Part Time, and 4% Contract. Highlights an 85% Physical, 4% Hybrid, and 11% Remote job distribution.

Construction Project Manager

West Long Branch, NJ • On-site

RW Adler Builders, LLC
See more jobs at RW Adler Builders, LLCexternal

Full-time

Medical, Dental, Retirement

Re-posted 23 days ago

Job description

The locally, well-known and regarded design/build firm of RW Adler Builders (Affiliated with Robert W. Adler & Associates, Architects) is seeking a Construction, Project Manager. The company focuses on high-end residential and light commercial work and has several, exciting, new projects to begin right away. There is health insurance, 401(k) and competitive salary opportunities.

The successful candidate will be a Project Manager on single or multiple construction projects with a strong working knowledge the construction process.

Responsibilities on-site and in the office include the following (not limited to):
• Provide technical functions such as scheduling, subcontractor planning and coordination, cost/value engineering, and general project administration.
• Assist in management of project processes including RFI's, submittals, daily reports and photos.
• Coordinate multiple subcontractors on-site.
• Trades and project close-out and confirm that all subcontracted work has been completed.
Skills/Qualifications:
• 5 years of construction and construction management experience in commercial and residential construction
• Strong verbal and written communication skills
• Proficiency with the Microsoft Office Suite (e.g., Word, Excel, Outlook, Project)
• Good management and mediation skills
• Strong working knowledge of building materials, methods, fabrication and installation
• Quick study of new means and methods