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Program Support Administrative Assistant Jobs in Tennessee

VITALITY Senior Living

Administrative Assistant

Brentwood, TN · On-site

$17 - $23/hr

The Administrative Assistant provides support to all Vitality team members with exceptional teamwork, organizational skills, respect for confidentiality, and flexibility while successfully managing ...

TTL, Inc.

Administrative Assistant

Clarksville, TN · On-site

$15.75 - $21/hr

Administrative Assistant - Clarksville, TN TTL's Clarksville office is seeking a highly organized ... This role supports the office manager, project managers, staff, clients, and visitors while ...

Delta-T Group Inc.

Adminstrative Assistant

Nashville, TN · On-site

$17.50 - $23.50/hr

The Administrative Coordinator provides essential organizational, clerical, and logistical support ... REQUIRED SKILLS AND EXPERIENCE FOR MEDICAL ASSISTANT * Experience preparing agendas and taking ...

HealthTrust

Administrative Assistant

Franklin, TN · On-site

Wellbeing support, including free counseling and referral services * Time away from work programs ... our Administrative Assistant opening. We promptly review all applications. Highly qualified ...

LifePoint Health

Administrative Assistant

Brentwood, TN · On-site

$17 - $23/hr

How you'll contribute The Administrative Assistant provides administrative support to the CEO and ... Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments ...

Lifepoint Health

Administrative Assistant

Brentwood, TN

$17 - $23/hr

How you'll contribute The Administrative Assistant provides administrative support to the CEO and ... Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments ...

Lifepoint Health

Administrative Assistant

Brentwood, TN · On-site

$17 - $23/hr

How you'll contribute The Administrative Assistant provides administrative support to the CEO and ... Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments ...

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Program Support Administrative Assistant information

What does a program support administrative assistant do?

A program support administrative assistant provides administrative and clerical support for specific programs or projects within an organization. Their duties often include managing schedules, preparing reports, coordinating meetings, maintaining records, and assisting with communication between team members, often using office software like Microsoft Office or Google Workspace.

What is a program support administrative assistant?

A program support administrative assistant provides administrative and clerical support for specific programs within an organization. Their duties often include managing schedules, preparing reports, coordinating meetings, and assisting with program-related documentation, often using office software like Microsoft Office. Strong organizational skills and attention to detail are essential for this role.

What cities in Tennessee are hiring for Program Support Administrative Assistant jobs?

Cities in Tennessee with the most Program Support Administrative Assistant job openings:

Administrative Assistant

Brentwood, TN • On-site

VITALITY Senior Living
See more jobs at VITALITY Senior Livingexternal

$17 - $23/hr

Other

Medical, Dental, Vision, Retirement, PTO

Posted 21 days ago

Job description

Are you looking for a career where you can make a real difference? A career where you can positively impact the lives of others every day? If so, we want YOU to join our mission to make the world a better place.
At Vitality Living, we’re more than just a workplace—we’re a vibrant community dedicated to creating meaningful experiences for our residents, families, and team members. We believe everyone should have the freedom to be themselves, and at Vitality, your individuality isn’t just welcomed - it’s celebrated. Bring your authentic self and your unique talents to Vitality Living!
We are currently seeking a full-time Administrative Assistant to join our team at our Support Office located in Brentwood, TN! This is an in-office position; work hours are Monday - Friday, 8:00 AM- 5:00 PM.
The Administrative Assistant provides support to all Vitality team members with exceptional teamwork, organizational skills, respect for confidentiality, and flexibility while successfully managing multiple projects and deadlines. As the face of Vitality, the Administrative Assistant delivers a professional, efficient, clean, and courteous work environment at all times.
RESPONSIBILITIES:
  • Answer incoming calls, route appropriately, and track messages as needed
  • Oversee the day-to-day operations of the front office
  • Work closely with the leasing company on managing work orders and maintenance for the support office
  • Welcome and greet visitors in a friendly, professional manner, ensure guest comfort, and communicate guest arrivals timely to hosts
  • Manage the security of the front door by admitting guests or employees upon arrival
  • Manage travel arrangements in the travel platform of record for company or guest travelers as requested
  • Manage calendars for some of the Executive Team
  • Manage calendar activity for the company vehicles, meeting rooms, etc., and proactively resolve any conflicts in a timely and efficient manner that supports all parties
  • Manage the Company's Season tickets
  • Assist with the planning and execution of company events.
  • Regularly maintain and update the Vitality Corporate and Community contact lists
  • Manage and monitor the support@myvitalityliving.com inbox, route inquiries to the
  • appropriate department or leader, and track follow-up as needed.
  • Maintain meeting room supplies and cleanliness to ensure readiness at all times as well as set up refreshments or other materials as requested
  • Order or reorder business cards as requested
  • Coordinate arrangements for company meetings with respect to hotel reservations, lunch orders, dinner reservations, event planning, etc. as needed.
  • Prepare and manage expense reporting and credit card activity for Executive Team,
  • including submitting expenses, tracking receipts, coding expenses, etc.
  • Oversee incoming mail and packages and ensure timely delivery to the correct recipient
  • Coordinate shipping of materials, correspondence, or other items to external recipients as requested and record appropriate expense allocation for each shipment
  • Maintain adequate on-hand inventory of office, kitchen, and break room supplies
  • Monitor office equipment and coordinate service or repair as needed
  • Receive and document resident and family-member concerns, route them to the appropriate leaders, and follow up regularly to support timely resolution.
  • Ensure continuity of business operations by communicating regular updates to internal stakeholders and direct supervisor
  • Perform other duties as assigned
SKILLS and QUALIFICATIONS:
  • High school diploma or GED
  • 2 – 3 years as an administrative assistant
  • Excellent organizational skills and multi-tasking abilities
  • Exceptional customer service skills in personal, verbal and written communications
  • Strong attention to detail, basic bookkeeping and organizational skills required
  • Proficient at Microsoft Word, Excel, Outlook and PowerPoint.
  • Ability to work independently with limited supervision.
  • Aptitude to use sound judgement when resolving issues on behalf of leaders
  • Projects a positive and professional image at all times
Some of our benefits include:
  • Medical, Dental, and Vision Insurance
  • Generous PTO Plan
  • 401k
  • Quarterly company profit-sharing bonus

If you’re ready to make an impact, lead with purpose, and be part of a team that truly makes a difference, we’d love to hear from you!
Vitality Living is an equal opportunity employer where you can Be You, Be Vibrant, and Belong.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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