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Program Support Administrative Assistant Jobs in Illinois

First Tek

Administrative Assistant II

Lockport, IL · On-site

$29.57/hr

This position would typically include senior Administrative Assistant who is able to manage, train ... Program Support* Administrative tasks related to Safety, Health, and Env Programs; Strong ...

Addison Group

Administrative Assistant

North Chicago, IL · On-site

$20 - $23/hr

Administrative Assistant Location: North Chicago, IL 100% on-site Industry: Education Compensation ... Help organize and support seasonal or annual programs and reporting requirements * Ensure records ...

Rush University

Administrative Assistant 2

Chicago, IL · On-site

$18.87 - $26.66/hr

Summary: The Administrative Assistant 2 provides advanced support in managing the operational ... Coordinates department specific programs or meetings as assigned: planning, preparation of ...

Rush

Administrative Assistant 2

Chicago, IL · On-site

$18.87 - $26.66/hr

Summary: The Administrative Assistant 2 provides advanced support in managing the operational ... Distributes reports, agendas and other materials for programs. 15. Maintains attendance records and ...

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Program Support Administrative Assistant information

What does a program support administrative assistant do?

A program support administrative assistant provides administrative and clerical support for specific programs or projects within an organization. Their duties often include managing schedules, preparing reports, coordinating meetings, maintaining records, and assisting with communication between team members, often using office software like Microsoft Office or Google Workspace.

What is a program support administrative assistant?

A program support administrative assistant provides administrative and clerical support for specific programs within an organization. Their duties often include managing schedules, preparing reports, coordinating meetings, and assisting with program-related documentation, often using office software like Microsoft Office. Strong organizational skills and attention to detail are essential for this role.

What cities in Illinois are hiring for Program Support Administrative Assistant jobs?

Cities in Illinois with the most Program Support Administrative Assistant job openings:

Practice Support Administrative Assistant

Chicago, IL • On-site

Kirkland & Ellis
Law Firms • 1 - 5K employees
Learn more about Kirkland & Ellisexternal

$18.50 - $25/hr

Other

Medical, Retirement, PTO

Posted 5 days ago

Kirkland & Ellis rating

8.3

Company rating: 8.3 out of 10

Based on 9 frontline employees who took The Breakroom Quiz

Job description

About Kirkland & Ellis
At Kirkland & Ellis, we don't just meet the standard for legal excellence - we set it. Our culture is built on teamwork, ingenuity and an unwavering commitment to continuous growth. We tackle the most sophisticated legal challenges with bold ideas and innovative solutions, powered by the exceptional experience and ambition of our 7,000+ people, including 4,000+ attorneys, across 24 offices worldwide. Our dedicated professionals share our lawyers' commitment to excellence and show up each day to do meaningful work that helps drive global business, investment and innovation forward.
What You'll Do
The Practice Support Administrative Assistant provides administrative support to the Associate Director, Manager, and Practice Support Services department. This role is responsible for fielding telephone calls related to attendance matters, monitoring and coordinating attendance updates in PeopleSoft Time & Absence, responding to requests for assistance regarding work-related matters, managing general inquiries, creating and revising spreadsheets, correspondence and presentations, processing expense reports, scheduling meetings, assisting with special events, and supporting various projects as assigned.
This position requires a professional, organized self-starter with the ability to interact with staff and clients at all levels in a fast-paced, challenging environment. Strong customer service skills, a proactive work ethic, the ability to anticipate needs, sound decision-making and multitasking abilities, attention to detail, and flexibility are essential.
Key Responsibilities
Administrative Support
  • Monitor and maintain practice assistant attendance and overtime through PeopleSoft Time & Absence.
  • Monitor, coordinate, and maintain secretarial review materials and related resources.
  • Continuously monitor department telephones and inboxes.
  • Coordinate and schedule meetings and appointments and maintain department calendars.
  • Provide administrative support to the department and senior leaders.
  • Serve as backup in coordinating secretarial assignments to meet staffing needs and arrange overflow assistance for attorney/client work and special projects.
  • Assign practice assistants to visiting attorneys and distribute confirmation communications.
  • Provide Chrome River access to Practice Assistants.
  • Maintain and distribute updated assignment lists and department maps.
  • Track and update new hire listing documents.
  • Manage shared calendars and maintain Practice Assistant SharePoint resources.
  • Oversee AccuRoute tracking, communications, assignments, and meetings.
  • Assist with onboarding and training of newly hired practice assistants, including preparation of training materials.
  • Support department documentation updates and special projects as needed.
Technical Support
  • Use Firm software, including Microsoft Office (Excel and PowerPoint), Document Management Systems, Visio, and other technology tools to prepare, revise, format, and finalize correspondence, memoranda, spreadsheets, presentations, department maps, and assignment lists.
  • Proofread and review work product for accuracy and consistency.
  • Maintain familiarity with PeopleSoft Timekeeping and Chrome River systems.
File Management
  • Establish and maintain paper and electronic files in accordance with Firm policies and procedures.
  • Utilize the Firm's Document Management System to organize and maintain records.
Client Service & Collaboration
  • Provide assistance to Operations team members and Practice Assistants as needed to support Firm and client needs.
  • Prioritize and organize workload to meet department objectives.
  • Foster professional, cooperative, and supportive relationships with colleagues and stakeholders.
  • Share information, ideas, and solutions in a collaborative team environment.
What You'll Bring
  • High school diploma required; Associate Degree preferred.
  • 5+ years of recent administrative experience required.
  • Proficiency with Microsoft Office, including Excel and PowerPoint.
  • Familiarity with PeopleSoft and Chrome River preferred.
  • Minimum typing speed of 45+ words per minute.
  • Ability to work core business hours of 9:00 a.m. to 5:00 p.m. with flexibility for overtime as needed.
Key Competencies
  • Technical Job Knowledge
  • Teamwork and Collaboration
  • Professionalism
  • Communication
  • Work Prioritization and Organization
  • Accountability and Ownership
  • Service Orientation
  • Critical Thinking and Judgment
  • Initiative
  • Responsiveness
  • Relationship Building
  • Problem Solving

Compensation
The base salary range below represents the low and high end of the salary range for this position in Chicago. This range may differ based on your geographic location and cost of living considerations. At Kirkland & Ellis, we consider compensation more than just a base salary. We offer an exceptional range of flexible benefits including comprehensive healthcare, paid time off, and retirement. We also offer personal support and tailored learning and development opportunities all designed to help you realize your full potential both in life and at work.
Compensation Range:
Chicago: $58,000 - $78,000
How to Apply
Thank you for your interest in Kirkland & Ellis LLP. To complete an application and submit your resume, please click "Apply Now."
Don't meet every job requirement? That's okay! If you're excited about this role but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others at Kirkland.
Equal Employment Opportunity
All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee's race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law. #LI-Hybrid #LI-MK1

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