Program Project Coordinator Jobs in Fremont, CA (NOW HIRING)

Be the Force Behind Exceptional Healthcare Operations.
Success in healthcare depends on more than patient care. It takes organized, proactive professionals who can bring people together, keep projects moving, support leadership, and ensure teams have the resources they need to succeed.
If you're someone who thrives on coordinating projects, managing priorities, solving problems, and making a meaningful impact behind the scenes, we'd love to hear from you.
Apply today to join a world-class healthcare organization and play a key role in driving operational excellence.
Job Description
The Program Project Coordinator supports the organization by coordinating projects and programs that enhance departmental integration and operational efficiency. This role provides leadership in financial management, human resources support, communications, purchasing, inventory management, and general administrative functions. The coordinator manages project schedules and reporting, serves as a liaison between internal departments and external vendors, and builds strong, positive relationships with support teams and stakeholders to ensure high-quality, timely outcomes.
Responsibilities

• Coordinate and manage projects and programs that support departmental and organizational integration.
• Manage project reporting to ensure resources are utilized appropriately and project status is clearly communicated.
• Develop, maintain, and monitor project schedules, ensuring milestones and deadlines are met.
• Coordinate departmental project activities and ensure all project phases and deliverables are documented accurately.
• Lead and manage individual projects as they arise, identifying additional areas of opportunity and improvement.
• Present project results and facilitate workshops and committee meetings to share findings and drive decisions.
• Provide leadership and expertise in administrative processes and the flow of paperwork within the department.
• Support human resources and recruitment activities by providing policy and procedure guidance to the management team.
• Ensure timely submission of performance evaluations and personnel-related paperwork to support smooth departmental operations.
• Coordinate the hiring process for new employees, including initial department orientation and review of required training compliance.
• Oversee equipment and supply allocation to ensure departments have the necessary resources.
• Facilitate periodic inventory reviews of all equipment and prepare facility reports as requested.
• Track, analyze, and present cost management efforts during departmental staff meetings.
• Plan, coordinate, and manage departmental events from conception through execution.
• Coordinate requests for support from departments such as communications, housekeeping, engineering, and maintenance.
• Serve as the primary representative for coordinating installation and maintenance of data and phone communication systems.
• Collaborate with support departments and vendors to ensure quality work is completed on time.
• Ensure new hires have access to required resources, equipment, and tools at the right place and time.
• Follow safety policies and procedures and incorporate ergonomic principles into daily work habits.

Essential Skills

• Demonstrated experience in project coordination and project management.
• Strong administrative support experience, including managing paperwork, workflows, and file systems.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and calendar management tools.
• Ability to schedule and coordinate meetings, events, and project activities.
• Excellent organizational and problem-solving skills with the ability to prioritize multiple and diverse tasks.
• Proven ability to manage multiple changing priorities in a fast-paced environment.
• Ability to take direction and work effectively both independently and collaboratively with others.
• Demonstrated ability to independently seek out and obtain information needed to complete tasks.
• Ability to exercise good judgment and maintain discretion in confidential situations.
• Excellent written and verbal communication skills, with the ability to communicate clearly and professionally with a wide range of stakeholders.
• Strong sense of responsibility for assigned duties and a professional approach to work.
• Ability to maintain accurate file systems consistent with standard office practices.
• Strong critical thinking and time management skills to develop effective work plans and achieve goals.
• Intermediate-level proficiency using computer software systems, including Microsoft Word, Excel, PowerPoint, and other standard office equipment such as phone systems, copiers, and fax machines.
• Ability and willingness to learn new software programs as required.
• Commitment to following safety policies and procedures and applying ergonomic principles in daily tasks.

Additional Skills & Qualifications

• Extensive knowledge and understanding of hospital and clinic organization is preferred.
• Experience working in a healthcare or clinical environment is an advantage.
• Experience coordinating with multiple departments such as communications, housekeeping, engineering, and maintenance.
• Experience working with vendors and external partners to support departmental needs.
• Familiarity with data and phone communication systems coordination is beneficial.

Work Environment
This role operates in a hospital and clinic setting, supporting both clinical and administrative functions. The typical work schedule is Monday through Friday from 7:30 a.m. to 4:00 p.m. The position requires regular use of computer systems and standard office equipment, including Microsoft Office applications, phone systems, copiers, and fax machines. The work involves frequent coordination with multiple departments and vendors, participation in meetings and events, and adherence to established safety policies and ergonomic practices. A professional appearance and demeanor are expected in all interactions with staff, faculty, and other stakeholders.
Job Type & Location
This is a Contract position based out of Newark, CA.
Pay and Benefits
The pay range for this position is $33.02 - $64.08/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Newark,CA.
Application Deadline
This position is anticipated to close on Aug 12, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.