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Program Office Jobs in Pennsylvania (NOW HIRING)

University of Rochester

$52K - $73K/yr

Working closely with the Director of the Education Program Office, the successful candidate will play a central role in managing the LLE Undergraduate Research Program while helping develop new ...

TDI Technologies

Program Management Analyst

Wayne, PA · On-site

$90K - $115K/yr

Program Management Office (PMS 339) Integration Support · Lead coordination with PMS 339 stakeholders to align program execution, schedules, reporting, and governance actions across the portfolio ...

Youth Advocate Programs

Program Director

Harrisburg, PA · On-site

$60K/yr

Youth Advocate Programs, Inc. is seeking a Program Director for our Dauphin County Program Office. The Program Director is responsible for the overall administration, service delivery, personnel ...

Motorola

Department Overview The USMC program office and end users responsible for the sustainment and expansion of the West Region Infrastructure LMR ASTRO System require a specialized individual to help ...

Motorola

Department Overview The USMC program office and end users responsible for the sustainment and expansion of the West Region Infrastructure LMR ASTRO System require a specialized individual to help ...

Amentum

Sr. Computer Engineer ISSO

Indiana, PA · On-site

$110 - $150/hr

The System ISSO will provide direct support to the Program Office Technical Lead onsite at NSWC Crane and will be expected to travel regularly to SPHQ or Field Activities. The System ISSO is ...

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All JobsProgram Office JobsProgram Office Jobs in Pennsylvania

Program Office information

What is the difference between Program Office vs Project Coordinator?

AspectProgram OfficeProject Coordinator
Primary RoleOversees multiple projects, aligns them with organizational goalsSupports individual project tasks and schedules
ResponsibilitiesStrategic planning, governance, resource allocationScheduling, documentation, communication
CredentialsTypically requires PMP or similar certificationsOften requires basic project management training or certifications
Work EnvironmentEnterprise-wide, cross-departmentalProject-specific, team-based

The Program Office focuses on managing multiple projects to ensure they align with strategic goals, while a Project Coordinator handles day-to-day tasks within a single project. Both roles require project management knowledge, but the Program Office has a broader, strategic scope compared to the more operational role of a Project Coordinator.

Program Office jobs near you
Infographic showing various Program Office job openings in Pennsylvania as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 22% Part Time, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Respite Program Office Assistant

Child & Family Focus, Inc.

Willow Grove, PA • On-site

$16.50/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 3 days ago

New

Job description

The Respite Care and Prevention Education Programs at Child and Family Focus are seeking a highly organized and dependable Administrative Assistant to provide administrative support, coordinate program activities, and deliver exceptional customer service. The ideal candidate will be skilled at managing multiple priorities while maintaining accuracy, confidentiality, and professionalism in a fast-paced environment.
Position Summary:
Working under the program supervisor, the Respite Program Administrative Assistant will aid in the coordination of services. Primary responsibility is to support the Respite and Prevention Education Supervisor and program staff by performing the duties listed below.
  • Input, update, and verify data within electronic health records, Excel spreadsheets, and program tracking systems in a timely manner.
  • Maintain accurate and confidential client records in accordance with agency, county, and HIPAA requirements.
  • Respond to incoming telephone calls and email inquiries.
  • Conduct service verification phone calls.
  • Manage incoming mail for the program and prepare outgoing mail for the program.
  • Conduct routine internal chart audits and assist with preparation for county level audits.
  • Organize and maintain electronic and paper charts for completeness and follow up with program staff to obtain missing information.
  • Generate routine reports and compile data for program monitoring, stakeholder reporting, contractor reporting and quality improvement activities.
  • Support billing activities by reviewing invoices for accuracy and resolving discrepancies.
  • Document meeting discussions, decisions, and action items, and distribute meeting minutes as needed.
  • Assist in preparing documentation for internal, county, and regulatory audits.
  • Maintain a clean, organized, and professional office environment.
  • Perform other administrative duties as assigned.
Required Qualifications:
  • High School Diploma or GED
Preferred Qualifications:
  • One or more years of experience in a health care, mental health, or social services environment
  • Two or more years of experience in the customer service field
  • Proficiency in Microsoft Office Suite
  • Prior experience navigating an Electronic Health Records System
Compensation and Benefits:
  • Pay starting at $16.50 an hour
  • Hybrid work schedule, 4 days in the Willow Grove office
  • Medical and Vision Benefits offered on first day of employment, 3 plan options offered by Independence Blue Cross
  • Dental Benefits offered on first day of employment, 2 plan options offered by Guardian
  • Ancillary Benefits offered on first day of employment, such as Accident, Critical Illness, Cancer, Short Term Disability
  • Long Term Disability and $50,000 Life Insurance Policy provided by CFF
  • 9 Paid Holidays
  • 17 days of Paid Time Off with additional days added through years of service
  • Paid Parental Leave
  • Tuition Reimbursement
  • Annual Salary Increase and Bonus
  • 401K plan with company match and profit sharing
  • Mileage and Expense reimbursement for travel and training
  • Clearance Reimbursement

*Eligibility Requirements apply
CFF is an equal opportunity and drug free employer. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, gender identity, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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