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Program Coordinator Executive Assistant Jobs in Virginia

System One

Executive Assistant

Merrifield, VA · On-site

Executive Assistant Location: Vienna, VA (Full-time on site) Pay Rate: Open to Both C2C and W2 ... Support administrative processes, including purchase requests, invoices, vendor coordination ...

FP1 Strategies

Executive Assistant

Arlington, VA · On-site

$60K/yr

... schedules, coordinating all travel, internal and external meetings, and providing other ... We also offer a paid parental leave program, paid vacation and paid sick leave. In addition, we ...

Seneca

Executive Assistant

Vienna, VA · On-site

$35/hr

... to-day coordination across internal and external stakeholders. Key Responsibilities Executive ... • Assist with coordination of procurement-related meetings, leadership routines, vendor ...

FP1 Strategies

Executive Assistant

Arlington, VA · On-site

$60K/yr

... schedules, coordinating all travel, internal and external meetings, and providing other ... We also offer a paid parental leave program, paid vacation and paid sick leave. In addition, we ...

American President Lines

Executive Assistant

Norfolk, VA · On-site

$67K - $84K/yr

Norfolk Va, US Executive Assistant Led by Rodolphe Saadé, the CMA CGM Group, a global leader in ... Key activities include travel arrangements, program planning and meeting coordination, handling ...

Fahrenheit Advisors

Executive Assistant

Richmond, VA · On-site

As a full-service, single-family office, our client provides and coordinates asset management, financial planning, and tax compliance for a small number of UHNW households. The Executive Assistant ...

CrossCountry Mortgage

Executive Assistant

Vienna, VA · On-site

... program. Position Overview: The Executive Assistant provides high-level support including calendar management, successful coordination of business meetings, and maintaining contact with all new ...

LGBT Life Center

Executive Assistant

Norfolk, VA · On-site

$45K - $55K/yr

... coordinating meetings and travel, preparing executive communications and presentations, and ... Employee Assistance Program (EAP) providing confidential counseling, resources, and support ...

System One

Executive Assistant

Falls Church, VA · On-site

... to-day coordination across internal and external stakeholders. Key Responsibilities Executive ... • Assist with coordination of procurement-related meetings, leadership routines, vendor ...

Brooklyn Arts Council

Executive Assistant

Vienna, VA · On-site

$62/hr

Meeting Coordination and Preparation * Plan and coordinate executive meetings, leadership ... * Assist with coordination of procurement-related meetings, leadership routines, vendor engagements ...

Trellix

Executive Assistant

Reston, VA · On-site

$90K - $110K/yr

Travel Coordination: * Organize detailed travel plans, itineraries, and agendas. * Coordinate ... We offer a variety of social programs, flexible work hours and family-friendly benefits to all of ...

Trellix

Executive Assistant

Reston, VA · On-site

$90K - $110K/yr

Travel Coordination: * Organize detailed travel plans, itineraries, and agendas. * Coordinate ... We offer a variety of social programs, flexible work hours and family-friendly benefits to all of ...

Fahrenheit Advisors

Executive Assistant

Richmond, VA · On-site

$80K - $100K/yr

As a full-service, single-family office, our client provides and coordinates asset management, financial planning, and tax compliance for a small number of UHNW households. The Executive Assistant ...

Trellix

Executive Assistant

Reston, VA · Hybrid

$90K - $110K/yr

Travel Coordination: * Organize detailed travel plans, itineraries, and agendas. * Coordinate ... We offer a variety of social programs, flexible work hours and family-friendly benefits to all of ...

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Program Coordinator Executive Assistant information

What is a program coordinator executive assistant?

Program Coordinator Executive Assistants are professionals who provide high-level administrative support to executives while also coordinating and managing various programs or projects within an organization. They handle tasks such as scheduling, communication, event planning, and ensuring that program objectives are met. This role requires excellent organizational, multitasking, and communication skills, as well as the ability to work with multiple stakeholders. Their responsibilities often bridge both executive support and program management, making them key contributors to efficient operations.

What are the key skills and qualifications needed to thrive as a program coordinator executive assistant?

To thrive as a Program Coordinator Executive Assistant, you need strong organizational abilities, multitasking skills, and experience with administrative processes, often supported by a bachelor’s degree or equivalent experience. Familiarity with project management software, calendar systems, and office productivity tools like Microsoft Office Suite or Google Workspace is typically required. Exceptional communication, attention to detail, and proactive problem-solving are valuable soft skills that distinguish top performers in this role. These skills are crucial for efficiently managing executive schedules, coordinating programs, and ensuring seamless operations in a dynamic office environment.

How does a program coordinator executive assistant typically balance administrative duties with program management responsibilities?

A Program Coordinator Executive Assistant often juggles both administrative tasks—like scheduling, correspondence, and meeting preparation—and program management duties such as event planning, coordinating project timelines, and tracking deliverables. To manage these varied responsibilities, strong organizational skills and the ability to prioritize are essential. Collaboration with other team members, such as program managers and department heads, is frequent to ensure smooth workflow and clear communication. Many find that using project management tools and maintaining open communication channels helps streamline their workload and support both executives and program goals effectively.

What is the difference between Program Coordinator Executive Assistant vs Program Coordinator?

AspectProgram Coordinator Executive AssistantProgram Coordinator
CredentialsTypically requires administrative certifications or relevant experienceUsually requires a bachelor's degree in a related field
Work EnvironmentAdministrative support within program teams, often in office settingsProgram planning and management, often in project or community settings
Employer & Industry UsageCommon in nonprofits, government, and corporate sectorsUsed across similar sectors for program implementation
Search & Comparison IntentOften compared for administrative support roles within programsCompared for program management responsibilities

While both roles support program activities, the Program Coordinator Executive Assistant primarily handles administrative tasks and scheduling, whereas the Program Coordinator focuses on planning, executing, and managing program initiatives. Understanding these differences helps in choosing the right role based on skills and career goals.

Is it hard to be a program coordinator executive assistant?

Being a program coordinator executive assistant can be demanding due to the need for strong organizational, communication, and multitasking skills. The role often involves managing schedules, coordinating projects, and handling administrative tasks, which can require attention to detail and the ability to prioritize effectively.

What cities in Virginia are hiring for Program Coordinator Executive Assistant jobs?

Cities in Virginia with the most Program Coordinator Executive Assistant job openings:

Program Coordinator Executive Assistant jobs near you

Executive Assistant

Merrifield, VA • On-site

System One
Business Consulting Services • 5 - 10K employees
Learn more about System Oneexternal

Contractor

Posted 9 days ago

Job description

Executive Assistant Location: Vienna, VA (Full-time on site) Pay Rate: Open to Both C2C and W2 options Position Type: Contract Position Summary We are seeking a highly experienced, polished, and proactive Executive Assistant to provide dedicated support to the VP Planning & Optimization. This six-month contractor role requires an individual who can operate with a high degree of professionalism, discretion, urgency, and independent judgment in a fast-paced executive environment. The ideal candidate will have extensive experience supporting senior executives, preferably in a large, complex, highly matrixed organization. This individual must be highly organized, detail-oriented, resourceful, and comfortable managing competing priorities while maintaining strong follow-through and con?dentiality. This role is best suited for someone who understands executive-level support is not only administrative, but also operationally critical. The Executive Assistant will help ensure the VP Planning & Optimization is prepared, organized, and able to focus on strategic priorities by managing calendars, communications, meeting logistics, travel, expenses, materials, and day-to-day coordination across internal and external stakeholders. Key Responsibilities Executive Calendar and Time Management • Manage a complex and dynamic executive calendar, ensuring the VP Planning & Optimization's time is prioritized effectively and aligned to business needs • Anticipate scheduling con?icts, resolve issues proactively, and ensure the executive is prepared for upcoming meetings, events, and deliverables • Coordinate meetings across senior leaders, internal teams, external partners, vendors, and other stakeholders • Apply sound judgment when prioritizing requests, escalating urgent matters, and protecting time for high-priority work Meeting Coordination and Preparation • Plan and coordinate executive meetings, leadership discussions, vendor meetings, and cross-functional working sessions • Prepare agendas, organize materials, capture notes or action items when needed, and ensure follow-up items are tracked to completion • Partner with internal teams to gather and organize materials for meetings, presentations, brie?ngs, and executive updates • Ensure the VP Planning & Optimization has the right information, context, and materials in advance of key meetings Communication and Stakeholder Support • Serve as a professional and trusted point of contact for internal and external stakeholders • Draft, review, proofread, and format correspondence, meeting materials, and other executive communications as needed • Handle sensitive information with the highest level of con?dentiality and discretion • Represent Procurement & Vendor Management with professionalism, responsiveness, and sound judgment Travel, Expense, and Administrative Support • Coordinate domestic travel arrangements, including ?ights, lodging, transportation, itineraries, and meeting logistics • Prepare and submit expense reports accurately and in a timely manner • Support administrative processes, including purchase requests, invoices, vendor coordination, onboarding logistics, and other operational needs as required • Maintain organized records, ?les, contact lists, distribution lists, and relevant documentation Operational and Project Coordination • Support the VP Planning & Optimization by tracking priorities, deadlines, action items, and follow-ups across key workstreams • Assist with coordination of procurement-related meetings, leadership routines, vendor engagements, and internal business reviews • Help organize information and maintain visibility into commitments, decisions, and pending items • Identify opportunities to improve administrative processes, increase efficiency, and create smoother day-to-day operations for the executive Required Quali?cations • Minimum of 7 to 10 years of experience providing executive-level administrative support, preferably to a senior executive, C-suite leader, or equivalent • Demonstrated experience managing complex calendars, competing priorities, con?dential information, and senior-level stakeholder interactions • Strong pro?ciency with Microsoft Office applications, including Outlook, Teams, Word, Excel, and PowerPoint • Excellent written and verbal communication skills, with strong attention to detail and professional polish • Ability to work independently, anticipate needs, solve problems, and make sound decisions with limited direction • Strong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders simultaneously • High degree of discretion, integrity, and professionalism when handling sensitive or con?dential matters • Experience supporting executives in a large corporate, ?nancial services, procurement, supply chain, vendor management, or similarly complex environment preferred Preferred Quali?cations • Prior experience supporting a VP or other senior operations-focused executive • Experience working with procurement, vendor management, sourcing, contracts, or third-party risk teams • Familiarity with tools such as Concur, ServiceNow, SharePoint, SAP, Oracle, or similar enterprise systems • Experience coordinating executive meetings with external vendors, consultants, legal partners, or senior business leaders • Ability to quickly learn organizational norms, stakeholder relationships, and executive preferences Key Competencies The successful candidate will demonstrate: • Strong executive presence and professionalism • High attention to detail • Exceptional organization and follow-through • Ability to anticipate needs before being asked • Sound judgment and discretion • Clear, concise communication • Comfort operating in ambiguity • Responsiveness and reliability • Ability to build trust quickly with executives and stakeholders • A service-oriented mindset with the con?dence to manage up appropriately Success in This Role Looks Like • The VP’s calendar, meetings, travel, and day-to-day priorities are managed smoothly and proactively • The executive is consistently prepared for meetings and key deliverables • Stakeholders experience timely, professional, and clear coordination • Administrative processes are handled accurately and with minimal follow-up required • Con?dential information is managed appropriately and discreetly • The contractor quickly becomes a trusted, reliable extension of the VP's office during the six-month assignment Ref: #851-Rockville-S1

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About System One

Sourced by ZipRecruiter

System One helps employers get work done more efficiently and economically without compromising quality. Over our 35+ year history, we've helped connect thousands of talented people with innovative companies. The excitement of a perfect fit motivates us every single day.

Industry

Business consulting services and recruiting and staffing services

Company size

5,001 - 10,000 Employees

Headquarters location

Pittsburgh, PA, US

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