Program Assistant Intern Jobs in Ames, IA (NOW HIRING)

PURPOSE

This position will support the Talent Acquisition team by developing and maintaining talent pipelines for internships, apprenticeships, entry-level positions, and future hiring needs through ongoing outreach and relationship management. This will involve sourcing and qualifying candidates for current open positions and facilitating outstanding recruiting experience for everyone joining our organization. This position will require strong organization, attention to detail, scheduling experience collaborating with college and high school contacts, hiring managers, and the Talent Acquisition Team to ensure an overall smooth flow of candidates, as well as agility and flexibility supporting all business units and departments while staying on top of demand. 

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

The following duties are typical for this job. These are not to be constructed as exclusive or all inclusive. Other duties may be required and assigned.

• Directly manage the company’s summer internship program by organizing, scheduling and communicating to hiring managers throughout the process.
• Coordinate career fairs, hiring events, information sessions, open houses, classroom presentations, and company tours.
• Responsible for organizing all summer internship events, recruiting events and activities.
• Develop and maintain ongoing recruiting partnerships with high schools, colleges, trade schools, workforce development agencies, military transition programs, and community organizations.
• Schedule and conduct regular campus visits and agency meetings to build long-term talent pipelines. 
• Serve as the company's primary recruiting representative for educational institutions and community partners. 
• Identify new outreach opportunities and establish relationships with faculty, career services offices, instructors, and student organizations.
• Promote Baker Group's employment brand through presentations, networking events, social media, and community outreach. 
• Develop intern learning experiences and professional development activities. 
• Collect intern and manager feedback to recommend program enhancements and continuously evaluate and improve the internship program. 
• Deliver presentations to classrooms, student organizations, and workforce programs regarding career opportunities.
• Track relevant analytics related to programs, including intern conversion rates into full-time employment, job fair data, etc. 
• Recruit, screen, interview, and place interns into appropriate opportunities by partnering with hiring managers and supporting Talent Acquisition strategies, identifying, attracting, sourcing, and hiring the best talent available to fill their openings. 
• Responsible for candidate engagements, interviews, references, referrals, and follow-ups on applications and candidate leads.
• Requires a combination of phone calls, emails, texts, and candidate interviews. Interviews will be a combination of video, face-to-face and phone. 
• Responsible for assisting and maintaining the ATS (applicant tracking system) including managing applicant workflow, candidate communication and candidate disposition. 
• Post job opening notices through applicable systems, websites, and other external locations to source qualified and diverse candidates; assist with job fair coordination. 
• Assist with preparing and sending offer letters and packages to candidates.
• Assist with ideas for Company career site and profile pages.
• Assist with special projects and in preparation of special events, as assigned.
• Perform other related duties as assigned.

MINIMUM EDUCATION & EXPERIENCE REQUIRED TO PERFORM ESSENTIAL FUNCTIONS

• Bachelor’s degree in a related field with three (3) plus years’ experience in recruiting, campus recruiting, workforce development, career services, internship coordination, community outreach, or a related field. 
• Strong recruiting background in construction, including any mechanical, electrical, plumbing, sheet metal, controls, etc., background is desired. 

MENTAL AND PHYSICAL COMPETENCIES REQUIRED TO PERFORM ESSENTIAL FUNCTIONS

• High level of proficiency with Microsoft Excel, Word, Outlook, and Publisher required.
• Experience working with Applicant Tracking Systems preferred.
• Ability to work in a fast-paced environment with excellent organizational skills and the ability to juggle multiple demands while meeting deadlines.
• Strong prioritization skills, and attention to detail.
• Demonstrated ability to utilize sound judgment skills and maintain a high degree of confidentiality.
• Strong written and oral communication skills with the ability to listen and communicate effectively in meetings, email, and in formal discussions.
• Willingness to operate with a sense of urgency and with flexibility of schedule as needed.
• Self-starter with a team-oriented work style.
• Confident ownership of information and processes, while proactively seeking out what needs to be learned.
• Demonstrated ability to partner with employees at all levels of an organization.

ENVIRONMENTAL ADAPTABILITY

• Up to 30% travel will be required during Spring (February/March) and Fall (September/October) recruiting, and other occasional travel throughout the rest of the year. 
• Prolonged periods of sitting at a desk and working on a computer.
• Prolonged periods of standing for more than two to three hours at a time.
• Must be able to lift 20 pounds occasionally.
• May have occasional visits to a job site which would require periods of standing, walking and/or climbing stairs.

EQUIPMENT/TOOLS 

• Laptop PC, recruitment materials and digital signage, job shadow and demonstration activity supplies, etc.

Baker Group is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Baker Group will consider reasonable accommodations for qualified individuals with disabilities and encourage prospective employees and incumbents to discuss potential accommodations with the Employer.