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Professional Note Taker information

See Washington salary details

$11

$24

$35

How much do professional note taker jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for professional note taker in Washington is $24.61, according to ZipRecruiter salary data. Most workers in this role earn between $19.86 and $29.42 per hour, depending on experience, location, and employer.

What is a professional note taker?

Professional note takers are individuals hired to create clear, accurate, and comprehensive written records of spoken content during meetings, lectures, conferences, or other events. Their primary role is to ensure that important information is documented for those who may need it later, such as students, professionals, or participants with disabilities. They must be skilled listeners, fast typists, and able to organize information logically. Some professional note takers work independently, while others are employed by organizations or academic institutions.

What are the key skills and qualifications needed to thrive as a professional note taker?

To thrive as a Professional Note Taker, you need excellent listening skills, fast and accurate typing abilities, and a strong command of written English, often supported by relevant experience or coursework. Familiarity with digital note-taking software, audio recording devices, and sometimes transcription tools is typically required. Outstanding attention to detail, discretion, and the ability to summarize complex information concisely are important soft skills in this role. These competencies ensure accurate, confidential, and useful records that support clients such as students, professionals, or organizations.

What are the typical challenges faced by a professional note taker when working in fast-paced meetings or lectures?

Professional Note Takers often encounter the challenge of keeping up with rapid discussions, technical jargon, and multiple speakers during fast-paced meetings or lectures. Staying focused and capturing essential points without missing critical information requires strong listening and multitasking skills. Additionally, ensuring accuracy and clarity in notes while maintaining confidentiality can be demanding. Using effective shorthand methods, preparing in advance by reviewing agendas, and clarifying unclear points after the session can help address these challenges.

What is the difference between Professional Note Taker vs Court Reporter?

AspectProfessional Note TakerCourt Reporter
CredentialsMay require certification or training in note-taking techniquesTypically requires certification, licensing, and stenography skills
Work EnvironmentEducational settings, meetings, conferencesCourts, legal proceedings, depositions
Employer & IndustryEducational institutions, private clientsLegal industry, government courts
Search & Comparison IntentUnderstanding note-taking roles in education or meetingsLegal transcription and court proceedings

While both roles involve transcription and detailed note-taking, Professional Note Takers primarily work in educational or meeting environments, focusing on capturing information accurately. Court Reporters specialize in legal settings, producing official transcripts of court proceedings using stenography or voice writing. The key differences lie in their certifications, work environments, and industry applications.

How to become a professional note taker?

To become a professional note taker, develop strong listening and writing skills, and gain experience in transcription or note-taking through volunteering or freelance work. Familiarity with tools like laptops, tablets, or specialized software can improve efficiency, and some roles may require certification or background knowledge in specific fields such as education or healthcare.

What cities in Washington are hiring for Professional Note Taker jobs?

Cities in Washington with the most Professional Note Taker job openings:

Professional Note Taker jobs near you
Infographic showing various Professional Note Taker job openings in Washington as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 19% Part Time, and 5% Contract. Highlights an 84% Physical, 1% Hybrid, and 15% Remote job distribution, with an average salary of $51,190 per year, or $24.6 per hour.

Center Operations Manager

Ally Behavior Centers

Alexandria, VA

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 22 days ago

Ally Behavior Centers rating

3.6

Company rating: 3.6 out of 10

Based on 10 frontline employees who took The Breakroom Quiz

Job description

Please include a cover letter so we can get to know you better and understand why you believe you will be a good fit for our team! Applications submitted without a cover letter will not be considered.

Job Summary: 

We are looking for a motivated self-starter to join our team in a managerial & administrative role and be responsible for daily operations at our therapy center. Our team members are expected to be leaders in the community, ensure our high-quality standards are met, and foster an exceptional work environment. The right candidate will have extremely strong attention to detail in addition to being professional, energetic, organized, and driven. You don't mind wearing different hats and take the initiative to get things done. We will train you on the specific job responsibilities, although the right fit will quickly and easily pick up responsibilities and manage them on their own. We are looking for a smart and talented person who wants to be part of an elite, fast growing organization. 

Ally Behavior is a dynamic, fun, and rewarding place to work that offers superior growth and leadership opportunities in a supportive, engaging environment. We have a unique and collaborative culture that is driven by our diverse team of professionals and our core values of Serving Others, Treatment Excellence, All One Ally, Resourceful in Finding Solutions, and Striving to Grow. Our comprehensive onboarding and training approach will support and prepare you to provide the best possible service to our staff and clients!

Your Day-to-Day Responsibilities:

  • Managing communication with the parents and families enrolled in our program
  • Onboarding new clients and hosting center tours
  • Managing and approving sick leave and vacation requests for employees
  • Validating the accuracy of center schedules
  • Holding clinicians accountable for submitting session notes within 24 hours
  • Ensuring that clinical note audits occur to maintain accuracy of billing
  • Maintaining employee certifications and credentials
  • Document management, both for clients and employees
  • Ensuring adherence to budget requirements for center purchases
  • Communicating with the insurance and billing department regarding client insurance authorizations
  • Communicating with the talent acquisition department regarding any resignations or staffing needs
  • Maintaining and recognizing staff birthdays and organizing team-building events

Physical Requirements:

  • Ability to sit on the floor, kneel, crawl, squat, run or stand for extended periods of time
  • Ability to reach and hold objects
  • Ability to lift 30 pounds

What You Will Bring:

  • Our ideal candidate is an energetic, outgoing person who can inspire staff on both good and bad days.
  • You are comfortable wearing different hats!
  • Detail oriented and a meticulous note taker.
  • You are compassionate and have a high EQ - we work with families who have children with developmental delays. You take pride in excellent customer service and client experience.
  • You have strong and fluent written and oral communication skills. This should shine through in your cover letter - show us your style and professionalism.
  • You like to work hard and aren't just collecting a paycheck and letting the time pass. Excellent performance and building something special are what you find most fulfilling in life. If you have a project on your plate, you won't stop because it's 5pm.
  • You are self-motivated and want to move up and grow with our ever-expanding company.
  • You are level-headed and naturally approachable. A charismatic leader who can inspire staff on good and bad days. Always a team player - you push those around you to excel.
  • Sound understanding of health insurance systems and health insurance jargon
  • You have managed a large team before, and you take pride in getting the most out of each team member.
  • Must submit to a federal, state, and county background check

What We Offer When Joining Our Team:

  • Salaried, full-time position
  • Quarterly bonuses based on clinic performance
  • Guaranteed semi-monthly paycheck (24)
  • Company-sponsored DashPass
  • 18 days of paid time off
  • 9 paid holidays (5 set days + 4 "floating" holidays)
  • Professional development opportunities
  • Medical +HSA, Dental, and Vision coverage through Cigna
  • Up to $9,000 in post-maternity childcare assistance
  • 401(k) plan with company match.
  • Employee Assistance Program
  • Short-Term Disability, Term-Life/AD&D Insurance, Critical Illness with Cancer Insurance, Accident Insurance, Hospital Confinement Insurance, and Pet Insurance
  • Tuition Assistance eligibility at 6-month benchmark

What Ally Behavior Centers employees say

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