ZipRecruiter

Log In

1

Professional Note Taker Jobs in Virginia (NOW HIRING)

next page

Showing results 1-20

All JobsProfessional Note Taker JobsProfessional Note Taker Jobs in Virginia

Professional Note Taker information

See Virginia salary details

$10

$21

$30

How much do professional note taker jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for professional note taker in Virginia is $21.54, according to ZipRecruiter salary data. Most workers in this role earn between $17.40 and $25.72 per hour, depending on experience, location, and employer.

What are professional note takers?

Professional note takers are individuals hired to create clear, accurate, and comprehensive written records of spoken content during meetings, lectures, conferences, or other events. Their primary role is to ensure that important information is documented for those who may need it later, such as students, professionals, or participants with disabilities. They must be skilled listeners, fast typists, and able to organize information logically. Some professional note takers work independently, while others are employed by organizations or academic institutions.

What is the difference between Professional Note Taker vs Court Reporter?

AspectProfessional Note TakerCourt Reporter
CredentialsMay require certification or training in note-taking techniquesTypically requires certification, licensing, and stenography skills
Work EnvironmentEducational settings, meetings, conferencesCourts, legal proceedings, depositions
Employer & IndustryEducational institutions, private clientsLegal industry, government courts
Search & Comparison IntentUnderstanding note-taking roles in education or meetingsLegal transcription and court proceedings

While both roles involve transcription and detailed note-taking, Professional Note Takers primarily work in educational or meeting environments, focusing on capturing information accurately. Court Reporters specialize in legal settings, producing official transcripts of court proceedings using stenography or voice writing. The key differences lie in their certifications, work environments, and industry applications.

What are the typical challenges faced by a Professional Note Taker when working in fast-paced meetings or lectures?

Professional Note Takers often encounter the challenge of keeping up with rapid discussions, technical jargon, and multiple speakers during fast-paced meetings or lectures. Staying focused and capturing essential points without missing critical information requires strong listening and multitasking skills. Additionally, ensuring accuracy and clarity in notes while maintaining confidentiality can be demanding. Using effective shorthand methods, preparing in advance by reviewing agendas, and clarifying unclear points after the session can help address these challenges.

What are the key skills and qualifications needed to thrive as a Professional Note Taker, and why are they important?

To thrive as a Professional Note Taker, you need excellent listening skills, fast and accurate typing abilities, and a strong command of written English, often supported by relevant experience or coursework. Familiarity with digital note-taking software, audio recording devices, and sometimes transcription tools is typically required. Outstanding attention to detail, discretion, and the ability to summarize complex information concisely are important soft skills in this role. These competencies ensure accurate, confidential, and useful records that support clients such as students, professionals, or organizations.
What are the most commonly searched types of Note Taker jobs in Virginia? The most popular types of Note Taker jobs in Virginia are:
Professional Note Taker jobs near you
Infographic showing various Professional Note Taker job openings in Virginia as of June 2026, with employment types broken down into 71% Full Time, 24% Part Time, and 5% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $44,809 per year, or $21.5 per hour.

Human Resource Specialist

Na Ali'i Consulting & Sales, LLC.

Arlington, VA • On-site

Full-time

Posted 4 days ago

Job description

Overview
Na Ali'i is seeking a Human Resources (HR) Specialist to support the Human Resources Manager (HRM) team in administering employee relations, documentation, compliance, training, and HR operational processes. This position plays a critical role in ensuring employee relations matters are appropriately documented, HR processes are consistently followed, and records are maintained in accordance with company policies and legal requirements.
The HR Specialist serves as a key administrative and operational partner to the HRM team by coordinating employee relations activities, documenting meetings and interviews, maintaining case files, supporting workplace investigations, and assisting with training initiatives. The ideal candidate is highly organized, detail-oriented, professional, and able to manage sensitive and confidential information with discretion.
This is a growth-oriented HR Specialist role with a strong employee relations foundation, plus exposure to benefits administration, HR systems, offboarding, and full employee lifecycle administration.
Responsibilities
The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties and responsibilities to this job at any time.
Employee Relations & Documentation
  • Support HR Managers with employee relations matters, performance discussions, workplace concerns, and conflict resolution efforts.
  • Attend employee meetings, interviews, and investigations to document discussions and maintain accurate, objective records.
  • Prepare detailed notes, summaries, correspondence, and supporting documentation.
  • Maintain employee relations case files and ensure records are properly organized, retained, and secured.
  • Track action items and follow-up activities to ensure timely completion and compliance with established processes.
  • Monitor HR processes to ensure consistency, compliance, and adherence to company policies and documentation standards.

Investigation Support
  • Assist HR Managers with workplace investigations involving policy violations, misconduct, harassment, discrimination, retaliation, and other employee concerns.
  • Coordinate interviews, gather documentation, organize evidence, and maintain investigation files.
  • Participate in interviews as a note-taker and documentation specialist.
  • Assist with preparing investigation summaries, reports, and supporting documentation.
  • Ensure investigation documentation is complete, accurate, confidential, and maintained in accordance with company requirements.

HR Operations, Benefits Support & Employee Lifecyle Administration
  • Assist with the development, coordination, and delivery of training programs, job aids, and HR resources.
  • Assist with audits, process improvement initiatives, and special projects.
  • Perform other duties as assigned.

Qualifications
To succeed in this role, we're looking for the following attributes:
Technical Knowledge
  • Working knowledge of HR principles, employee relations practices, and employment law.
  • Understanding of workplace investigation processes, documentation standards, and confidentiality requirements.
  • Familiarity with HRIS systems, electronic records management, and reporting tools.
  • Ability to manage sensitive situations with professionalism, discretion, and sound judgment.
  • Experience using AI-enabled tools and technology to improve efficiency, documentation, and process management.

Analytical Skills
  • Ability to organize, review, and synthesize information from multiple sources.
  • Strong attention to detail and documentation accuracy.
  • Ability to identify trends, process gaps, and areas for improvement.
  • Strong problem-solving, critical thinking, and organizational skills.

Communication Skills
  • Excellent written communication and documentation skills.
  • Ability to take detailed, accurate, and objective notes during employee meetings, interviews, and investigations.
  • Ability to communicate professionally and effectively with employees, managers, and leadership.
  • Ability to prepare clear summaries, reports, and correspondence.

Interpersonal Effectiveness
  • High degree of discretion, professionalism, and confidentiality.
  • Ability to maintain neutrality and objectivity when handling sensitive matters.
  • Strong customer service and relationship-building skills.
  • Ability to manage competing priorities in a fast-paced environment.
  • Proficient with Microsoft Office Suite, ADP, Mitra Tech, Cornerstone or related software.

Education and Experience: The desired and required education and experience are outlined below:
  • Bachelor's degree in human resource management, business administration or related field or equivalent combination of education, training, and experience
  • Three plus years of progressive HR experience, including direct employee relations, workplace investigation experience, HR compliance, benefits administration, or related HR functions preferred.
  • Demonstrated experience conducting workplace investigations and preparing formal written findings.
  • Knowledge of federal and state employment laws is preferred.
  • PHR, SHRM-SCP or other relevant HR certifications preferred but not required.

Clearance: An active Secret security clearance is preferred but not required. Must be a U.S. citizen.
Physical Requirements: The ideal candidate must at a minimum be able to meet the following physical requirements of the job with or without a reasonable accommodation:
  • Ability to perform repetitive motions with the hands, wrists, and fingers.
  • Ability to engage in and follow audible communications in emergency situations.
  • Ability to sit for prolonged periods at a desk and working on a computer.

Apply