Production Purchasing Manager Jobs in Indiana (NOW HIRING)

About the Indiana Department of Education (DOE):

The Indiana Department of Education provides innovative support to Indiana schools, teachers, students, and parents.  We proactively work with educators, policymakers, business leaders, and community-based organizations to build student success. Our strategic priorities include:

• Delivering quality, purposeful educational opportunities for each student.
• Elevating and supporting Indiana’s educators.
• Increasing partnerships and delivering aligned, effective, and efficient support.

Role Overview: 

Purpose of Position / Summary: The incumbent serves as the Accounts Payable & Purchasing Manager. The role oversees accounts payable operations, purchasing activities, and asset management. Responsibilities include receiving, verifying, and processing payments for vendor invoices and executing monthly fund distributions to school corporations. The incumbent ensures all data is accurately entered, processed, and approved in PeopleSoft Financials; provides training and direction to staff; and ensures all functions are accomplished in accordance with policies and procedures established by the Indiana Department of Administration (IDOA), State Budget Agency (SBA), and the Comptroller's Office 

Essential Duties / Responsibilities:

• Provide supervision and direct oversight of Accounts Payable, including: Receive, verify, and process vendor invoices; perform required verification (e.g., PO/receipt/invoice) and resolve discrepancies with program staff and vendors.
• Complete pay cycles in PeopleSoft Financials for submission to the Comptroller's Office for payment; monitor batch statuses and error queues to ensure timely disbursements.
• Approve monthly fund distributions to school corporations in coordination with SBA and the Comptroller's Office; ensure distribution schedules, amounts, and supporting documentation are accurate and approved.
• Provide assistance to agency personnel and vendors regarding accounts payable questions and concerns; identify and resolve issues that may arise.
• Manage approvals, workflow, and segregation of duties in PeopleSoft; maintain audit-ready documentation and adhere to internal control requirements.
• Monitor production of staff, ensure accuracy of work performed, and maintain service-level expectations and deadlines.
• Ensure each staff member is systematically cross trained to support business continuity. 

Lead purchasing activities under QPA and non-competitive thresholds, including: 

• Process requisitions to purchase orders (REQ to PO) in PeopleSoft eProcurement for QPA purchases and non-competitive purchases below $5,000, ensuring proper use of catalog items.
• Verify funding availability, approvals, and compliance with IDOA purchasing policies and procedures and applicable guidance (including OMB Circulars).
• Confirm QPA usage where available; document non-competitive justification below $5,000.
• Maintain accurate procurement records and support transparency, posting, and reporting requirements where applicable. 

Provide supervision and direct oversight of assets, including: 

• Input and maintenance of necessary information into PeopleSoft for assets received and ensure items are properly tagged.
• Prepare documentation for items to be submitted to surplus, determining proper method for disposition and ensuring systems are updated accordingly.
• Supervise annual inventory audit of all IDOE assets and furniture; prepare inventory-related reports upon request. 

Team Leadership and Collaboration: 

• Manage and develop two (2) Accounts Payable Specialists, providing coaching, training, and workload prioritization.
• Promote teamwork, coordination, and interaction among Accounts Payable, Purchasing, and Asset Management functions.
• Uphold deadlines while delivering high-quality work and excellent customer service; escalate risks and constraints proactively.
   

Compliance: 
Ensure compliance with policies and procedures established by the Indiana Department of Administration (IDOA), State Budget Agency (SBA), the Comptroller's Office, Archives and Records Administration, State Board of Accounts, and the Department of Education. Maintain adherence to OMB Circulars implementing SEA 5-2025, IDOA DPAP guidance, and internal IDOE controls.

Salary:

The salary for this position traditionally starts at $59,800.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Referral Bonus program
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parking for most positions
• Free LinkedIn Learning access

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.