Process Associate Jobs in Waterloo, ON (NOW HIRING)

Full-time, Permanent (on-site)

Millards Brantford is currently looking for a Document Processor to join our firm! If you take pride in producing accurate, polished documents and enjoy working collaboratively in a professional environment, we'd love to hear from you.

This is an existing vacancy with an anticipated start in November 2026.

Working hours for this position total 1,905 annually, Monday – Friday and include Saturday mornings from January through April. Standard weekly hours vary depending on the time of year.

Key Accountabilities and Responsibilities

• Provide administrative support to partners, associates and client service teams.
• Review, proofread, format and/or edit documents such as financial statements, correspondence, reports, presentations and other documents.
• Print and assemble various tax returns.
• Photocopying, printing, scanning and conversion of documents (e.g. PDFs).
• Organize and maintain digital files in CaseWare.
• Preparing and finalizing client invoices.
• Work independently and within a team environment to produce accurate, high-quality client deliverables.
• Maintain strict confidentiality of client files.
• Assist all staff with printing and faxing, and sourcing office supplies.
• Other duties and administrative support as required.

What We’re Looking For

• Previous experience with data processing, data entry, or administrative support.
• Knowledge of CaseWare and experience in a public accounting environment would be considered an asset.
• Strong knowledge of Adobe Acrobat and Microsoft 365 applications, including Word, PowerPoint, Outlook and Excel.
• High attention to detail with an aptitude for proofreading and suggesting alternatives.
• Comfortable working with technology and able to quickly learn and navigate a variety of software applications, databases, document management systems, and office technologies.
• Ability to prioritize workloads and the flexibility to manage multiple tasks at once.
• Excellent communication, organizational and time management skills.
• Strong interpersonal and problem-solving skills.
• Ability to work overtime as necessary.
  

What Does Millards Offer?

• Competitive compensation, benefits and retirement savings plan
• Health & wellness reimbursements
• Training and development opportunities
• Activities and events through the Millards Social Committee
• Be part of a team where your contributions truly matter

Expected Compensation Range

• $48,000- $68,000 annually
• Compensation within this range may vary based on the candidate’s skills, experience, and qualifications. In certain situations, a candidate’s unique background or specialized expertise may warrant consideration slightly outside the posted range.

Firm Overview

Founded in Brantford, Ontario in 1920, Millards has been providing accounting services for over 100 years. Our team includes nearly 100 highly skilled professionals, including Partners, Associates, Senior Accountants, and support staff.

With three locations across Southern Ontario, Millards combines the independence of each office with the strength of shared expertise across the firm. We serve a diverse client base ranging from individuals and estates to professional corporations, private businesses, and agricultural operations.

How to Apply

Interested candidates are asked to submit a cover letter and resume outlining how their qualifications align with the requirements of this position by end of day, September 3, 2026.

We thank all candidates for their interest; however, only those selected for an interview will be contacted. Candidates may be subject to background inquiries. By applying, you confirm you are eligible to work in Canada.

Accommodations

Accommodations are available during all stages of the recruitment process in accordance with the Human Rights Code. Millards is committed to complying with the Accessibility for Ontarians with Disabilities Act (AODA) to provide an inclusive, barrier-free workplace. We will accommodate the accessibility needs of individuals with disabilities to support participation in all aspects of the recruitment process. Accommodations are available on request.

AI Usage Disclosure

Millards does not use artificial intelligence to screen, assess, or select applicants for this position.