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Executive Administrative Assistant I

Location: This role requires associates to be in-office 1-2 days a week, fostering collaboration and connectivity, while providing flexibility to support productivity and work-life balance. This approach combines structured office engagement with the autonomy of virtual work, promoting a dynamic and adaptable workplace. Open to considering additional locations beyond those specified.

Please note that per our policy on hybrid/virtual work, candidates not within a reasonable commuting distance from the posting location(s) will not be considered for employment, unless accommodation is granted as required by law

The Executive Administrative Assistant I is responsible for performing a variety of support functions to a vice president and his/her leadership team.

How you will make an impact:

• Writes and routes confidential correspondence.
• Screens, handles, or distributes incoming phone calls and emails.
• Maintains confidential correspondence and general files.
• Schedules meetings, maintains calendar of VP and/or leadership team, and coordinates with others to schedule meetings and resolve calendar conflicts.
• Orders and organizes supplies.
• Prepares and tracks budgets.
• Coordinates travel plans.
• Submits expense reports.
• Prepares statements of work, requisition requests, and check payment/invoice requests.
• Compiles and distributes meeting minutes.
• Compiles information for reports, documents, and proposals.
• Collates and assembles materials, makes arrangements for meetings/presentations.
• Organizes chart updates.
• Prepares forms and reviews documentation for conformance with internal policies and procedures.
• Utilizes various software packages such as spreadsheet, word processing, data base and graphics to produce high quality reports, presentations, and documents.
• Researches, verifies, and prepares reports.
• Creates and maintains databases.
• Performs diversified and confidential administrative duties requiring comprehensive skill and knowledge of organization policies and procedures.
• Sits at the front desk of the Washington, DC office to provide a professional and welcoming atmosphere to guests and vendors.

Minimum Requirements:

Requires a HS diploma or equivalent and a minimum of 5+ years administrative experience; or any combination of education and experience which would provide an equivalent background.

Preferred Skills, Capabilities and Experiences:

• Bachelor's degree preferred.
• Interest or experience in healthcare and/or health insurance preferred.

Please be advised that Elevance Health only accepts resumes for compensation from agencies that have a signed agreement with Elevance Health. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Elevance Health.

Who We Are

Elevance Health is a health company dedicated to improving lives and communities - and making healthcare simpler. We are a Fortune 25 company with a longstanding history in the healthcare industry, looking for leaders at all levels of the organization who are passionate about making an impact on our members and the communities we serve.

How We Work

At Elevance Health, we are creating a culture that is designed to advance our strategy but will also lead to personal and professional growth for our associates. Our values and behaviors are the root of our culture. They are how we achieve our strategy, power our business outcomes and drive our shared success - for our consumers, our associates, our communities and our business.

We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, and incentive bonus programs (unless covered by a collective bargaining agreement), medical, dental, vision, short and long term disability benefits, 401(k) +match, stock purchase plan, life insurance, wellness programs and financial education resources, to name a few.

Elevance Health operates in a Hybrid Workforce Strategy. Unless specified as primarily virtual by the hiring manager, associates are required to work at an Elevance Health location at least once per week, and potentially several times per week. Specific requirements and expectations for time onsite will be discussed as part of the hiring process.

The health of our associates and communities is a top priority for Elevance Health. We require all new candidates in certain patient/member-facing roles to become vaccinated against COVID-19 and Influenza. If you are not vaccinated, your offer will be rescinded unless you provide an acceptable explanation. Elevance Health will also follow all relevant federal, state and local laws.

Elevance Health is an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws. Applicants who require accommodation to participate in the job application process may contact elevancehealthjobssupport@elevancehealth.com for assistance.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws, including, but not limited to, the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.

Prospective employees required to be screened under Florida law should review the education and awareness resources at HB531 | Florida Agency for Health Care Administration.