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Primary Care Office Manager Jobs (NOW HIRING)

Salma Mazhar MD PA

Medical Office Manager

Mesquite, TX · On-site

Tuition assistance Full Medical Office Manager Internal Medicine Primary care office in Mesquite is looking to hire a dynamic individual that wants an exciting role within a growing medical practice.

Orion Medical Care LLC

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Medical Assistant/Receptionist - Small Primary Care Office

Nashua, NH · On-site

$45K - $55K/yr

Answer and manage incoming phone calls professionally * Schedule patient appointments and manage ... office setting (primary care preferred) * Strong communication and interpersonal skills

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Primary Care Office Manager information

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$25.5K

$51.5K

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How much do primary care office manager jobs pay per year?

As of Aug 30, 2026, the average yearly pay for primary care office manager in the United States is $51,476.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,000.00 and $59,000.00 per year, depending on experience, location, and employer.

What are the responsibilities of a primary care office manager?

A Primary Care Office Manager oversees the daily administrative operations of a primary care medical practice. Their duties include managing staff, scheduling appointments, handling patient records, ensuring compliance with healthcare regulations, and addressing billing and insurance issues. They play a crucial role in maintaining efficient office workflows and providing a positive experience for both patients and healthcare providers. Effective communication, organizational skills, and a thorough understanding of medical office procedures are essential in this role.

What are the key skills and qualifications needed to thrive as a primary care office manager?

To thrive as a Primary Care Office Manager, you need strong organizational skills, healthcare administration knowledge, and experience in managing office operations, often supported by a degree or certification in healthcare management. Familiarity with practice management software, electronic health records (EHRs), scheduling systems, and billing processes is typically required. Exceptional communication, leadership, and problem-solving abilities help foster a positive team environment and ensure smooth patient flow. These skills are crucial for maintaining efficient practice operations, regulatory compliance, and high-quality patient care.

What are the main challenges a primary care office manager faces in balancing administrative duties with patient care priorities?

A Primary Care Office Manager often juggles multiple responsibilities, including overseeing staff, managing schedules, handling billing, and ensuring regulatory compliance, all while maintaining a patient-centered environment. The challenge lies in streamlining administrative processes so that clinical staff can focus on patient care. Effective communication, time management, and adaptability are crucial, as the manager must coordinate between healthcare providers, patients, and administrative teams to keep operations running smoothly and efficiently.

What is the difference between Primary Care Office Manager vs Medical Office Coordinator?

AspectPrimary Care Office ManagerMedical Office Coordinator
CredentialsTypically requires experience in healthcare administration, certifications like CMA or CPC preferredOften requires administrative or medical office experience, certifications vary
Work EnvironmentPrimary care clinics, outpatient settingsMedical offices, clinics, outpatient facilities
ResponsibilitiesOversees daily operations, staff management, patient flow, billingSchedules appointments, manages patient records, assists with administrative tasks

The Primary Care Office Manager focuses on overseeing clinic operations and staff management, while the Medical Office Coordinator handles scheduling and administrative support. Both roles require healthcare knowledge and work in similar outpatient settings, but the manager has broader operational responsibilities.

What does a primary care office manager do?

A primary care office manager oversees the daily operations of a medical practice, including staff management, scheduling, patient flow, and ensuring compliance with healthcare regulations. They often handle administrative tasks, manage billing and insurance processes, and use electronic health record systems to support efficient clinic functioning.

What cities are hiring for Primary Care Office Manager jobs?

Cities with the most Primary Care Office Manager job openings:

What states have the most Primary Care Office Manager jobs?

States with the most job openings for Primary Care Office Manager jobs include:

Primary Care Office Manager jobs near you

Office Manager Wound Care and Primary Care Clinic

Jamaica, NY • On-site

180 DEGREES MEDICAL PLLC
See more jobs at 180 DEGREES MEDICAL PLLCexternal

$22 - $30/hr

Part-time

Re-posted 23 days ago

Job description

About Us

We are a growing primary care practice committed to delivering high-quality, patient-centered healthcare. With expansion to a second location planned for early 2026, we are building a collaborative, supportive, and efficient work environment. We are seeking an organized, proactive Office Manager to support daily operations and help lead administrative growth.
Position Summary

As the Office Manager, you will play a central role in ensuring the smooth functioning of our office operations across one (soon to be two) locations. This position is ideal for an individual with strong administrative experience, excellent interpersonal skills, and the ability to balance multiple priorities. The role is part-time now, with meaningful opportunity to grow into full-time as we expand.




Key Responsibilities

Administrative Operations

  • Oversee day-to-day office activities, including front desk support, phone coverage, and general administrative tasks.
  • Manage office systems, supplies, mail, and equipment inventory.
  • Maintain organized and efficient filing systems (electronic and paper).
  • Ensure smooth communication between clinical, administrative, and support staff.
  • Enforce attendance policies.
  • Keep track of supplies and reorder as needed.

Patient & Staff Support

  • Welcome and assist patients in a friendly, professional manner.
  • Respond to phone, email, and in-person inquiries.
  • Assist with scheduling, patient check-in/out processes, and patient reminders.
  • Support onboarding and training of new staff as the practice grows.

Financial & Billing Support

  • Support basic billing processes and assist with accounts receivable and payable tasks as needed.
  • Work with third-party vendors, payors, and billing partners to resolve basic issues.
  • Manage Balances in ECW.
  • Contact patient for outstanding balances.

Office Leadership & Growth Support

  • Help refine and implement office policies, procedures, and systems.
  • Collaborate with providers and leadership to support expansion to a second location.
  • Prepare reports and dashboards for productivity, scheduling, and operational insights.





Qualifications

Required:
  • 1+ years of office administration or related experience.
  • Strong organizational and time-management skills.
  • Excellent communication and customer service skills.
  • Proficiency with standard office software (email, scheduling, spreadsheets).
  • Ability to work independently and prioritize tasks.


Preferred:
  • Experience in a medical or healthcare office environment.
  • Familiarity with electronic health record (EHR) systems, specifically ECW.
  • Experience supervising or coordinating staff.

Professional Skills

  • Strong problem-solving and multitasking abilities
  • High attention to detail and follow-through
  • Positive attitude with a team-oriented mindset
  • Ability to maintain confidentiality and handle sensitive information


Why Join Us

  • Be part of a collaborative, caring primary care practice with room to grow.
  • Direct impact on front-line operations and patient experience.
  • Supportive work environment with plans to expand responsibility and compensation.