Presidential Aide Jobs (NOW HIRING)

Executive Assistant to the Office of the President
(Executive Assistant II)

Compensation and Benefits

The anticipated salary hiring range is $5,274 to $5,597 per month (Steps 1 - 4), commensurate with qualifications and experience.

The salary range for this classification is $5,274 to $7,684 per month.

This is a full-time, probationary, exempt position.

Positions at Fresno State are to perform their work onsite. Some positions, depending upon University needs and operations, may be eligible for remote work, one day per week, pursuant to Fresno State's remote work guidelines and the CSU policy.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Job Summary

The Executive Assistant to the Office of the President provides advanced administrative, operational, and workflow support to ensure the effective daily functioning of the President's Office. Working under the general direction of the Chief Communications Officer and Chief of Staff, the position serves as the lead administrative coordinator for front office operations, including office workflow, document routing, meeting and event logistics, records coordination, constituent intake, student assistant support, and administrative follow-through.

This position supports the President's Office by maintaining efficient systems, ensuring timely routing of information, coordinating logistics, and providing responsive service to internal and external constituents. The position may provide backup administrative support for presidential scheduling, correspondence, meetings, and travel in coordination with the Presidential Aide.

Key Qualifications

• Knowledge of:
  • Executive office operations, administrative systems, and organizational practices in complex institutions. 
  • Principles of professional judgment, confidentiality, discretion, and executive-level service. 
  • University policies and procedures related to travel, procurement, hospitality, budget, records, and administrative operations. 
  • Budget tracking, expense reconciliation, purchasing practices, and financial documentation. 
  • Project coordination, meeting management, follow-up systems, and process improvement.
  • Higher education, public-sector, or shared governance environments.
• Skill/Ability to:
  • Exercise sound judgment, discretion, initiative, and political sensitivity in a high-profile executive office. 
  • Strong project planning and organizational skills to plan, organize, and manage multiple projects with shifting priorities, frequent interruptions, and time-sensitive matters. 
  • Communicate clearly, professionally, and diplomatically with diverse internal and external audiences. 
  • Draft, edit, and prepare polished executive-level documents and correspondence.

To view the full list of qualifications and job responsibilities, please click the Position Description button above.

Education and Experience

• Equivalent to a bachelor's degree in a related field and two years of experience providing high-level administrative support or related experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis.

Preferred Qualifications

• Experience providing executive-level support to a senior leader, cabinet member, president, vice president, CEO, or comparable executive. 
• Experience in higher education, public administration, government, nonprofit, or other complex mission-driven organization. 
• Familiarity with CSU or Fresno State policies, systems, and organizational structure.
• Experience with PeopleSoft, financial systems, procurement systems, travel systems, or comparable enterprise platforms. 
• Demonstrated experience managing executive calendars, confidential communications, and high-level constituent relations. 
• Strong project coordination and follow-through skills. 
• Experience preparing executive briefings, reports, presentations, meeting materials, or correspondence. 
• Bilingual or multilingual ability. 
• Demonstrated commitment to equity, inclusion, student success, and service to diverse communities.

Deadline & Application Instructions

Applications received by June 28, 2026 will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.

Please click "Apply Now" to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resume/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.

Fresno State

California State University, Fresno is one of 22 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Fresno State is a tobacco-free, smoke-free and vapor-free campus.

Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

Equal Employment Opportunity

California State University, Fresno is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Human Resources Department at (559) 278-2032.

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

Jeanne Clery Campus Safety Act Notification (not listed on the CO job posting template) 

Pursuant to the Jeanne Clery Campus Safety Act, the current Annual Security Report (ASR) is available for viewing at https://occr.fresnostate.edu/clery.html. 

The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Fresno State for the last three (3) calendar years. Paper copies are available upon request by emailing the Clery Director at jhorio@mail.fresnostate.edu.

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

COVID19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.  Questions may be sent to hr@csufresno.edu.

Background Check Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

Additional Information

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant's current and/or former employers to the CSU concerning any substantiated allegations of misconduct. 

Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)