Police Records Assistant Jobs in Wisconsin (NOW HIRING)

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Position Title:
Police Sergeant
Job Category:
University Staff
Employment Type:
Regular
Job Profile:
Police Sergeant
Job Duties:
Official UW Title (Code) / Job Description: Police Sergeant
Position Summary Statement
Under the limited supervision of the Police Lieutenant and/or Chief of Police, this position is responsible for all aspects of the patrol division within this department. The patrol division is the police department for the university. The primary responsibility of this position is to supervise and lead certified police officers (full time and part time), as well as student Community Service Officers. This is a certified position within the Wisconsin Training & Standards (T&S) Bureau within the Department of Justice (DOJ).
The Police Sergeant position is the first-line supervisor of the patrol unit. This position will manage the schedule for a 24x7x365 patrol operation by utilizing full-time officers and a cadre of part time officers. This position assists with managing requests for any special events and can serve as incident commander at critical situations. This position is responsible for maintaining training and range certification records for all existing officers. The sergeant will ensure that the specialties of all full-time officers, along with their required annual DOJ/T&S requirements, are maintained with proper certifications and ongoing training needs. The sergeant will manage all reports, cases and investigations and will be the primary assessor of the reports, citations and criminal charge documents created by the patrol officers. They will serve as the primary assessor of all submitted information, responsible for ensuring that reports are accurately reviewed and distributed to the appropriate campus and non-campus entities.
Feedback to patrol officers regarding changes or timely corrections is imperative, along with scheduling officers and managing updates for follow-up investigations. This position is also responsible for assisting with the police operations manual, to verify its content, update and add to it as legally required. Maintains individual officer and departmental equipment inventories and replacement schedules. Work closely with the Department Assistant assigned to police records/reports and police purchasing and budget documents. Complete any mandated reporting of crimes/funding through grants, etc. including Uniform Crime Report, Clery Campus Safety statistics. Manage and coordinate the postings of the Daily Crime Log, Sexual Offender report. Work with the Police Lieutenant and Chief of Police, when available; or make decision independently, on the need for a Campus Timely Notification and/or Emergency Notification to the campus community as required under the Campus Safety (Clery) Act. Maintain a working knowledge of the parking services division of the department to include the T2 parking database, and the day-to-day operations of parking services.
The Police Sergeant will work directly with the Police Lieutenant to create, manage, and maintain all UWPD marketing and messaging through social media outlets and guide officers in appropriate messaging through campus and departmental social media outlets. Work with the Police Lieutenant in conjunction with other Police & Parking Services administrative and operations associate staff to maintain, update and refresh the web pages of our unit. Work closely with other campus entities, i.e. housing, student peer health educators, Greeks, student orgs, etc. to enhance the department's safety message to campus.
Physical Demands
While performing the duties of this position, the member will be performing police patrol related work. On campus, patrol is most commonly done in squad cars or on foot. The employee will be required to perform the physical duties of a police officer. A successful candidate will have passed an essential job functions test to verify suitability for the physical demands of the position.
Working Conditions and Environment
This position requires the ability to work in a variety of conditions and environments typically associated with police patrol work.
Pay and Hours
This is an hourly staff position with a minimum hourly rate of $35.58 and is commensurate with qualifications and experience. The University of Wisconsin System provides a comprehensive benefits package, including participation in the Wisconsin Retirement System, reflecting our commitment to supporting the diverse needs of our employees.
This position is primarily an evening Patrol Sergeant assignment, typically working 10-hour shifts. Scheduling may be adjusted as needed to meet operational and staffing demands, including occasional shift coverage.
A twelve month probationary period is required.
Key Job Responsibilities:

• Provides leadership, mentoring and coaching to unit staff

• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees

• Engages in problem solving, threat assessment/mitigation and conflict resolution for a wide range of issues and incidents involving citizens, groups, campus entities, government agencies, businesses, leaders, and others

• Develops and communicates directives to staff and monitors compliance with rules and regulations

• Schedules logistics and resources to protection of life, property, and the preservation of peace and good order; and provides emergency aid to the institutional community

Minimum

• Must possess an associate degree or have completed a minimum of 60 semester credit hours from an accredited college or university.

• Minimum of five years of full-time certified police experience.

• Excellent verbal and written communication skills.

• Excellent judgment including sensitivity to personal and confidential information.

• Working knowledge of desktop hardware and standard business software programs (e.g. police reporting systems, word processing, spreadsheets, database) and the Internet.

• Good work habits, such as attendance, punctuality, accountability, thoroughness and resourcefulness and attention to detail.

• Work independently and as part of a team environment and on collaborative efforts.

• Training and working knowledge of critical incident response, Incident Command and Emergency Management concepts.

• Demonstrated background and philosophy of working within community policing principles.

• Demonstrated experience working with underrepresented populations.

• Ability to delegate and prioritize work.

Preferred

• Bachelor's Degree in criminal justice or related field.

• Experience in a higher education environment or in a jurisdiction closely connected with a higher education institution.

• Prior supervisory experience and/or experience in leading and training of police officers.

• Demonstrated ability to work collaboratively with local and regional policing agencies and other key stakeholders.

• Understanding of police database and records management systems.

• Understanding of police staffing.

• Understanding of Social Media opportunities within policing.

Special Requirements

• Certified police officer through the Wisconsin Department of Justice at the time of appointment.

• Valid driver's license.

• Must pass a complete background check, including criminal history by standards set by the Wisconsin DOJ; medical examination; psychological evaluation; essential job functions test; and drug screen.

Physical Demands
While performing the duties of this position, the member will be performing police patrol related work. On campus, patrol is most commonly done in squad cars or on foot. The employee will be required to perform the physical duties of a police officer. A successful candidate will have passed an essential job functions test to verify suitability for the physical demands of the position.
Working Conditions and Environment
This position requires the ability to work in a variety of conditions and environments typically associated with police patrol work.
Pay and Hours
This is an hourly staff position with a minimum hourly rate of $35.58 and is commensurate with qualifications and experience. The University of Wisconsin System provides a comprehensive benefits package, including participation in the Wisconsin Retirement System, reflecting our commitment to supporting the diverse needs of our employees.
This position is primarily an evening Patrol Sergeant assignment, typically working 10-hour shifts. Scheduling may be adjusted as needed to meet operational and staffing demands, including occasional shift coverage.
A twelve month probationary period is required.
How to Apply:
Complete applications received by 8:00 a.m. on Monday, August 24, 2026 are ensured full consideration. Applications submitted after 8:00 a.m. on 8/24/2026 may be reviewed at the discretion of the search committee or until position is filled.
To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs
Due to system limitations, applicants may upload no more than five (5) attachments. Please combine documents where appropriate.
Required application materials:
Cover letter (* See below)
DJ LE 330
Resume
All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.
*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above.
Official transcripts required at time of hire.
The University of Wisconsin-Stout does not offer H-1B or other work authorization visa sponsorship for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and for maintaining work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.
Please note that committee plans to conduct campus interviews the week of August 16th.
Contact Information:
For questions regarding this position or recruitment, please contact:
Search Chair: Chief Greg Kalosis
Phone: 715-232-5076
Email: kalosisg@uwstout.edu
If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact:
Search Coordinator: Jada Ruppelt
Email: ruppeltj@uwstout.edu
Guidelines to ensure consideration:

• Applicants must complete all required fields and attach all required application materials.

• Within your cover letter address each of the Minimum/Required Qualifications specified for this position. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

It is the policy of UW-Stout Polytechnic to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.
The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.

• Employee Benefits: https://www.wisconsin.edu/ohrwd/benefits/

• To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu)

Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidates' professional references questions regarding employee misconduct, sexual violence, and sexual harassment. Reference checks must be conducted at a minimum with three professional references, at least one of which must be a prior supervisor.
Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks.
In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).
UW-Stout Polytechnic is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information
UW is an Equal Opportunity Employer
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