Police Records Assistant Jobs in Oregon (NOW HIRING)

Salary : $64,251.20 Annually
Location : Port of Portland Police Department, 7240 NE Airport Way, 3rd Floor, Portland 97218, OR
Job Type: Full-Time Represented
Job Number: 02245
Division: Aviation
Department: Aviation Security & Public Saf
Opening Date: 07/10/2026
Closing Date: 7/26/2026 11:59 PM Pacific
FLSA: Non-Exempt
The Position
We're hiring a Police Clerk for the Port of Portland Police Department!
Are you an organized, detail-oriented professional who thrives in a fast-paced, team-focused environment? The Port of Portland Police Department plays a vital role in ensuring the safety and security of Portland International Airport (PDX) and surrounding areas. Our officers serve as state-certified peace officers who protect the traveling public, support aviation regulations, and collaborate with regional and federal partners. Behind the scenes, our Police Clerks are essential in supporting that mission by ensuring the smooth and accurate flow of information, records, and administrative processes.
Your role:
As a Police Clerk, you'll be a critical part of the department's daily operations-supporting officers, detectives, and supervisors through a variety of administrative, clerical, and records management responsibilities. From processing reports and managing sensitive data systems, to coordinating court-related documentation and maintaining evidence integrity, your work ensures that officers have the timely and accurate information they need to do their jobs. You'll serve as a key point of contact for internal teams and the public, while ensuring compliance with department procedures and state/federal regulations.
A successful candidate has strong administrative and organizational skills, attention to detail, and the ability to maintain confidentiality in a law enforcement setting. You're comfortable balancing multiple tasks-from timekeeping and data entry to handling sensitive property and evidence. With a commitment to public service and operational excellence, you'll play a behind-the-scenes role in helping the Port Police deliver effective, efficient, and accountable service to our community.
This is a full-time, on-site position based at Portland International Airport. The regular work schedule is Monday through Friday during standard business hours, supporting a department that provides 24/7 operations.
Essential Job Duties
Records & Data Management

• Enter, process, and manage police reports, subpoenas, payroll, CAD data, and other sensitive documents using systems like Excel, LEDS, and RegJIN.
• Maintain accurate records in compliance with legal retention, sealing, and expunction requirements.
• Generate and distribute regular summaries and reports to support department operations and compliance.

Court & Case Coordination

• Manage intake and tracking of all subpoenas and coordinate officer availability for court appearances.
• Maintain up-to-date court scheduling databases and serve as the primary contact for appearance notifications.

Property & Evidence

• Oversee storage, documentation, retrieval, and release of physical and digital evidence, ensuring chain of custody protocols are followed

Administrative Support

• Provide clerical support including payroll time entry, supply ordering, mail distribution, and general office coordination.
• Use Microsoft 365, SharePoint, and related systems to complete administrative tasks efficiently.

Customer Service & Team Collaboration

• Assist the public in person and by phone; direct inquiries appropriately and ensure high-quality service.
• Collaborate effectively with department staff, maintaining professionalism, confidentiality, and respect in all interactions.

Minimum Qualifications
Education & Experience

• High school diploma or equivalent (required)
• Experience in police clerical work, administrative support, data entry, or general office operations (required)
• Experience using law enforcement databases such as LEDS, RegJIN, or CAD (preferred)
• Equivalent combination of education and/or relevant experience will be considered

Licenses & Certifications

• Valid driver's license (required)

Ability to:

• Pass a comprehensive police background check and post-offer drug test (required)
• Qualify for and maintain CJIS clearance (required)
• Obtain and maintain a PDX Security Badge, which includes passing a Criminal History Records Check and Security Threat Assessment (required)

Supplemental and Selection Information
SALARY:
Starting salary: $30.894/hour. This is a represented position. In addition to starting wage, employees are eligible for annual salary step increases as outlined in the collective bargaining agreement.
SELECTION PROCESS:

• Qualification/Application Material Review
• Screening Interview
• Panel Interview
• Background Investigation
• Chief's Interview
• Pre-employment drug screening
• Employment Confirmation

APPLICATION INSTRUCTIONS:
To ensure full consideration, please submit a complete application and your resume along with completing the supplemental questions.
About us:
At the Port of Portland, we use everything we have - our three airports, three working marine terminals, six business parks, and all the resources, expertise, and experience behind them - to move with purpose, connecting people with powerful opportunities and creating value for our region. We know that every person we hire, business we work with, contract we sign and decision we make is a chance to make someone's life better. And we'll use our power and influence to unlock new opportunities and ensure more people share in our region's success. With YOUR help - together with our partners, customers, and community - we'll help drive meaningful change!
Do you have questions about this job?
Contact us: careers@portofportland.com
Safety: The Port promotes safety as a Core value and we seek to eliminate harm through a culture of active prevention, curiosity, evaluation, and action. We comply with safety and health policies and procedures and consistently look for improvements that support operational excellence.
Equal Opportunity Employer: The Port of Portland is dedicated to maintaining and improving a work environment, which extends equal opportunity to all individuals, regardless of their race, color, sex, age, religion, national origin, marital status, veteran status, disability or sexual orientation. Employment decisions shall be made in such a manner as to further the principle of equal employment opportunity and to comply with state, federal and local laws. We affirm through this policy statement our continuing commitment to the principles of nondiscrimination.
Veterans Preference: Under Oregon law, qualified veterans may be eligible for veterans' preference when applying for Port of Portland positions. If you are a veteran and would like to be considered for a veteran's preference for this job, please provide the qualifying documents as instructed during the application process.
Background Checks and Drug Testing: The Port of Portland will conduct background checks and/or drug tests for positions where such tests are required by regulation and for other safety-sensitive positions.
ADA Accommodation: Accommodations will be considered for applicants or candidates with a qualifying disability that prevents them from participating in this process. Accommodations will be made where the Port can reasonably do so without imposing an undue hardship on the business or compromising the integrity of the recruitment process. An applicant with any disability who believes that they need an accommodation should contact Human Resources: call 503-415-6690 or email careers@portofportland.com.
Know Your Rights: Workplace Discrimination is Illegal
https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal
At the Port of Portland, we strive to offer a holistic and comprehensive benefits package for employees and their families. We care about your health by offering highly-subsidized healthcare plans that include alternative care. We look out for you and for family by paying for life and accidental death & dismemberment (AD&D) insurance, short-term and long-term disability coverage. We participate in the Oregon Public Employees Retirement System (PERS) retirement program. We provide access to additional coverage and benefits including pre-tax spending accounts, voluntary term life insurance, a deferred compensation plan, and critical illness and accident insurance policies.
We go above and beyond by offering an award-winning wellness program for all employees to engage in. Employees can tend to their physical and mental health, earn rewards, and create community. Our employee assistance program supports the Port's commitment to emotional and mental well-being by providing mental health services, discounts on local gyms, and pet insurance for companions.
Our commitment to work-life balance ensures you have time to spend with loved ones and do the things you enjoy. We offer generous vacation time that accrues with length of service, sick leave that never expires and can be used for dependent care, health maintenance and mental health, and 8 weeks of paid parental leave - all in addition to 10 paid holidays. As an added bonus - because we know employees use their time off differently - once a year we give employees the opportunity to convert sick leave to personal leave, and to convert vacation leave to either cash, a retirement plan contribution, or a contribution to a Health Savings Account.
Please note: Some benefits vary by job type/group, so please be sure to review your comprehensive benefit guide and/or collective bargaining agreement upon hire to confirm what is available to you.
01
How many years of experience do you have performing general clerical or administrative support work?

• No experience
• Less than 1 year
• 1-2 years
• 3-4 years
• 5 or more years

02
Have you previously worked in the public sector or with a law enforcement agency?

• Yes
• No

03
Please indicate which of the following systems you have experience using (select all that apply):

• CAD (Computer-Aided Dispatch)
• LEDS (Law Enforcement Data System - Oregon)
• NCIC (National Crime Information Center)
• REGJIN (Regional Justice Information Network)
• None of the above
• Other

04
If you selected 'Other,' please specify the system(s) you have used and briefly describe your experience with each.
05
Which of the following best describes your proficiency with Microsoft Office 365 (e.g., Word, Excel, Outlook)?

• No experience
• Beginner
• Intermediate
• Advanced

06
Have you included your resume to complete your application? Please note that additional documentation will not be accepted after the application period closes.

• Yes
• No

07
As this position is within the Port of Portland Police Department, a comprehensive background check is required and may take 1-3 months to complete, which could impact the start date. Do you understand and acknowledge this process?

• Yes
• No

08
Please confirm your understanding (by answering YES) that this role must be performed on-site, and that the candidate selected must reside within a commutable distance of PDX at the time of hire. Relocation assistance is not budgeted for this role.

• Yes
• No

Required Question