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Pod Assistant Jobs in Kentucky (NOW HIRING)

Pride Global

Administrative Assistant

Louisville, KY · On-site

$18 - $20/hr

Retrieve and maintain Proof of Delivery (POD) documentation. * Obtain packing slips and verify ... Monitor logistics claims and assist with case creation, documentation, and closure. * Coordinate ...

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Pod Assistant information

What is the difference between Pod Assistant vs Audiology Assistant?

AspectPod AssistantAudiology Assistant
Required CredentialsHigh school diploma or equivalent; on-the-job trainingAssociate's degree or certification in audiology assisting
Work EnvironmentMedical clinics, hospitals, ENT officesAudiology clinics, hospitals, ENT offices
Job ResponsibilitiesAssist with podiatric procedures, patient prep, equipment setupAssist audiologists with hearing tests, equipment, patient care

While both roles support healthcare providers, a Pod Assistant primarily assists podiatrists with foot care procedures, whereas an Audiology Assistant supports audiologists with hearing assessments. The roles differ mainly in their specialized training and the specific healthcare setting, but both involve patient interaction and clinical support tasks.

How does a pod assistant typically support team collaboration and workflow efficiency?

As a Pod Assistant, you'll play a key role in maintaining smooth communication and coordination within a designated team or 'pod.' Your responsibilities often include scheduling meetings, organizing shared resources, tracking project progress, and ensuring information flows seamlessly among team members. You'll often serve as the first point of contact for queries, helping to resolve minor issues quickly and escalating larger concerns to the appropriate leads. This role requires strong organizational skills and a proactive attitude to help the team meet its goals efficiently.

What is a pod assistant?

Pod Assistants are support professionals who work within a 'pod,' or small team, to assist with various administrative, operational, or customer service tasks. Their responsibilities often include scheduling, coordinating communications, managing files or data, and supporting team members to ensure smooth workflow. Pod Assistants are commonly found in workplaces that use a pod-based or team-based structure, such as tech companies, healthcare settings, or customer service departments. They play an important role in helping teams stay organized and efficient.

What are the key skills and qualifications needed to thrive as a pod assistant, and why are they important?

To thrive as a Pod Assistant, you should have strong organizational skills, attention to detail, and the ability to multitask, often complemented by a high school diploma or equivalent. Familiarity with scheduling software, office productivity tools, and communication systems is typically required. Excellent interpersonal skills, adaptability, and a proactive attitude help you excel in supporting team operations and responding to dynamic needs. These abilities are important for maintaining smooth workflows, ensuring accurate administration, and enhancing team productivity.
What are popular job titles related to Pod Assistant jobs in Kentucky? For Pod Assistant jobs in Kentucky, the most frequently searched job titles are:
What job categories do people searching Pod Assistant jobs in Kentucky look for? The top searched job categories for Pod Assistant jobs in Kentucky are:
What cities in Kentucky are hiring for Pod Assistant jobs? Cities in Kentucky with the most Pod Assistant job openings:
Pod Assistant jobs near you
Infographic showing various Pod Assistant job openings in Kentucky as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Administrative Assistant

Pride Global

Louisville, KY • On-site

$18 - $20/hr

Other

Medical, Dental, Vision, Life, Retirement

This job post has expired today. Applications are no longer accepted.

Job description

The Science Team at Pride Health supporting the Pharmaceutical Industry that has an opening for Pharmaceutical Distribution & Logistics Administrative Assistant in Louisville, KY
Position Summary:
We are seeking a detail-oriented Pharmaceutical Distribution & Logistics Administrative Assistant to support daily distribution and logistics operations during a high-volume seasonal period. This role provides hands-on experience in pharmaceutical supply chain operations, shipment coordination, documentation management, and logistics administration in a fast-paced environment.
Additional Details:
Contract Length: 3 Months with the possibility of extensions
Pay range: $18 to $20 per hour on W2 (As per experience)
Responsibilities
  • Track daily shipments from origin to delivery and proactively monitor on-time performance.
  • Investigate shipment delays and escalate issues while following through until resolution.
  • Retrieve and maintain Proof of Delivery (POD) documentation.
  • Obtain packing slips and verify shipping documentation for accuracy.
  • Document delivery exceptions, including shortages, damages, delays, and misrouted shipments.
  • Communicate shipment status updates and estimated delivery times to internal stakeholders.
  • Monitor logistics claims and assist with case creation, documentation, and closure.
  • Coordinate with carriers and third-party logistics providers to obtain shipment updates and resolve transportation issues.
  • Monitor inventory-related alerts and communicate potential fulfillment concerns.
  • Maintain organized records and ensure documentation is complete and accurate.
  • Support reporting activities using Excel and other tracking tools.
  • Follow established logistics procedures and compliance documentation requirements.

Required Qualifications
  • Bachelor's degree or currently pursuing a degree in Supply Chain, Logistics, Business, Operations, Industrial Engineering, Public Health, or a related field.
  • Strong organizational skills and exceptional attention to detail.
  • Ability to prioritize multiple tasks in a fast-paced environment.
  • Excellent written and verbal communication skills.
  • Proficiency with Microsoft Excel, including:
    • VLOOKUP/XLOOKUP
    • Pivot Tables
    • Filtering and Sorting
    • Basic Charts
  • Proficiency with Microsoft Outlook, Teams, and Word.
  • Strong analytical and problem-solving abilities.
  • Customer-focused mindset with the ability to work professionally with internal and external partners.

Preferred Qualifications
  • Exposure to transportation, logistics, or supply chain operations.
  • Knowledge of shipment tracking, Proof of Delivery (POD), inventory monitoring, or carrier operations.
  • Experience with Power BI or Smartsheet.
  • Familiarity with temperature-controlled logistics or healthcare/pharmaceutical environments.

Key Skills
  • Shipment Tracking
  • Logistics Coordination
  • Documentation Management
  • Recordkeeping & Data Accuracy
  • Exception Management
  • Customer Service
  • Carrier Communication
  • Inventory Monitoring
  • Microsoft Excel
  • Reporting & Analysis
  • Problem Solving
  • Time Management
  • Team Collaboration

Must be authorized to work in the United States.
Russell Tobin offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.
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About Us
Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization.
We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies.
We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.
As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.
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