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ICAT Administrative Coordinator
Job no: 536298
Work type: Staff
Senior management: Vice President for Research
Department: Inst for Creativity, Arts & Tech
Location: Blacksburg, Virginia
Categories: Administrative / Clerical
Job Description
The Administrative Coordinator provides comprehensive administrative support for the ICAT leadership team. The position will coordinate and schedule meetings and manage calendars, as well as arrange travel and other logistics required for university business. In addition to leadership calendars, this position will assist with department management of select facility calendars to ensure effective space usage. A successful candidate will be highly organized, have the ability to work independently and as part of a team. The Administrative Coordinator will have event planning responsibilities such as, but not limited to, the weekly ICAT Playdate series and the annual ICAT Day as well as off-campus locations in the region. This position will be the primary support for the institute's advancement/development stewardship initiatives and be a key frontline liaison with external donors and constituents. The Administrative Coordinator is the first point of public contact for ICAT within the administrative offices. This is a full time on-site position and may require occasional evening and weekend hours in support of planned events.
Responsibilities include:
• Supporting a broad variety of administrative tasks that facilitate the Executive Director and ICAT team's ability to effectively lead the organization
• Operational support for Executive Director and facility calendar management
• Meeting and event planning and execution
• Advancement/engagement support
Required Qualifications
1. Demonstrated experience providing high-level administrative support for senior leadership positions
2. Demonstrated proficiency with a variety of computer software applications in word processing, spreadsheets, and calendar management (such as MSWord, Excel, Sharepoint, and MS Outlook).
3. Demonstrated experience coordinating and implementing activities, including meetings, events and workshops
4. Ability to communicate effectively and concisely with internal and external constituent groups
5. Experience working independently within a team environment
6. Ability to maintain effective attention to detail and confidentiality
7. Ability to project a positive and professional image dealing with a variety of stakeholders both internal and external to the team
8. Effective and professional communication skills
Preferred Qualifications
1. Demonstrated administrative support and coordination of activities related to fundraising or donor stewardship
2. Experience with coordinating travel arrangements
3. Experience using enterprise systems assisting with travel, purchasing and other administrative functions.
Pay Band
3
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Restricted
Salary Information
$45,000 - $50,000
Hours per week
40
Review Date
May 29, 2026
Additional Information
We are unable to sponsor work visas for this position.
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Holly Williams at hmccall@vt.edu during regular business hours at least 10 business days prior to the event.
Advertised: April 30, 2026
Applications close:
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