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Planning and Ordinance Coordinator Position

The Planning and Ordinance Coordinator supports the daily operations of the Township by managing a variety of administrative, planning, zoning, and human resources functions within the Supervisor’s Office. This position serves as the primary Planning coordinator for Township planning and development activities, including processing site plans, zoning applications, and development proposals while acting as a key point of contact for residents, developers, contractors, consultants, and Township staff.

This role serves as a key point of coordination between Township departments, consultants, developers, residents, and employees. The position operates under the direct supervision of the Supervisor and requires a high degree of professionalism, confidentiality, trust, integrity, and independent judgment.

The Planning and Ordinance Coordinator position is critical to supporting the overall effectiveness, organization, and efficiency of Township operations.

The role also assists with employee services, recruitment coordination, onboarding, benefits administration, and maintaining confidential personnel records.

Additional responsibilities include preparing reports and correspondence, coordinating Planning Commission materials and meetings, maintaining Township databases and records, assisting with public notices and ordinance-related matters, and supporting special projects and operational needs as assigned. The ideal candidate is highly organized, professional, detail-oriented, and able to exercise sound judgment and confidentiality in a fast-paced municipal environment.

Required Education, Skills, and Abilities for the Planning and Ordinance Coordinator Position

• High school diploma or equivalent required; Bachelor’s degree preferred.
• Minimum of four (4) years of office experience and/or specialized administrative training.
• Experience in business administration, public administration, human resources, customer service, planning, zoning, or a related field preferred.
• Proficiency with Microsoft Office programs and general computer systems, including word processing, spreadsheets, databases, and email.
• Ability to learn and use specialized software and systems, including BS&A and ArcGIS.
• Ability to operate standard office equipment.
• Strong organizational skills with the ability to manage multiple tasks, priorities, schedules, and deadlines.
• Strong attention to detail and ability to maintain accurate records and files.
• Ability to communicate effectively both verbally and in writing.
• Ability to read and interpret blueprints, site plans, zoning documents, and related materials.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to establish and maintain effective working relationships with employees, elected officials, consultants, developers, and the public.
• Ability to work independently, adapt to changing priorities, and perform effectively in a fast-paced environment.

Physical Demands for the Planning and Ordinance Coordinator Position

This position operates primarily in an office setting with regular interaction at a public service counter. Duties require frequent sitting, standing, walking, reaching, bending, and use of standard office equipment including computers, telephones, printers, and copiers. The position may require lifting and carrying files, records, boxes, office materials, or related supplies weighing up to 30 pounds, as well as occasional pushing or pulling of heavier items. Work responsibilities may involve movement between Township offices, meeting rooms, storage areas, and attendance at meetings or site visits. Occasional evening hours and extended work schedules may be required to support Planning Commission meetings, Township Board meetings, public hearings, project deadlines, or other operational needs.

Compensation, Benefits and Structure for the Planning and Ordinance Coordinator Position

This is a full-time, salaried position offering a competitive wage commensurate with experience and qualifications. Benefits include health insurance, paid time off, retirement plan options, and opportunities for training and development.

Application and Selection Process for the Planning and Ordinance Coordinator Position

The selection process is led by the Township Supervisor. Candidates should expect a thorough and defined process designed to ensure that the right candidate is hired. The process may include an initial phone interview, at least two in-person interviews, candidate assessments, and a pre-employment background check.

About the Township

Located in the Northwest corner of Oakland County, Springfield Township is home to approximately 15,000 residents. Springfield is a welcoming community offering open space and rural character in close proximity to larger cities in Oakland County. Residents enjoy highly rated fire, EMS, and police protection, outstanding library and parks & recreation amenities, and other services provided by a dedicated staff.

Springfield Charter Township is an Equal Employment Opportunity Employer!