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Planning Event In Jobs in Arizona (NOW HIRING)

Alphabe Insight Inc

Event Assistant

Phoenix, AZ · On-site

$53K - $59K/yr

Participate in ongoing training and professional development. Benefits * Paid training * Career ... Opportunities to strengthen marketing, communication, project coordination, and strategic planning ...

Limitless East Marketing

Event Assistant

Phoenix, AZ

$53K - $59K/yr

Participate in ongoing training and professional development. Benefits * Paid training * Career ... Opportunities to strengthen marketing, communication, project coordination, and strategic planning ...

AEG

Lead, Events

Glendale, AZ · On-site

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you ... The Event Lead supports the planning and execution of events with a focus on event day operations ...

PRA Business Events

Event Producer

Phoenix, AZ · On-site

Applicants must be based in/near Phoenix to be considered for this role. We're PRA, the leading ... Serves as the primary contact for the client during the pre-planning and operation of the client ...

iT1

Event Coordinator

Tempe, AZ

Own the planning and execution of 25 Trade Shows where iT1 exhibits and/or attends. * Own virtual webinars and events from start to finish and reconcile invoices in an accurate and timely manner

iT1

Event Coordinator

Tempe, AZ · On-site +1

Own the planning and execution of 25 Trade Shows where iT1 exhibits and/or attends. * Own virtual webinars and events from start to finish and reconcile invoices in an accurate and timely manner

The Salvation Army

Event Manager

Phoenix, AZ

$65K/yr

Event Planning & Coordination of multiple projects * Proficient in Microsoft Office software (i.e. Outlook, OneNote, Publisher) * Proven experience in social media management & graphic design ...

Alphabe Insight Inc

Event Coordinator

Phoenix, AZ · On-site

This role is ideal for someone who excels in planning, coordination, and execution of events while maintaining a strong focus on quality and client satisfaction. The Event Coordinator will oversee ...

Limitless East Marketing

Event Coordinator

Phoenix, AZ · On-site

This role is ideal for someone who excels in planning, coordination, and execution of events while maintaining a strong focus on quality and client satisfaction. The Event Coordinator will oversee ...

Wild horse pass

Event Coordinator

Chandler, AZ · On-site

The Event Coordinator is responsible for overseeing the planning, coordination, and on-site ... Oversee event setup, vendor load-in and load-out, and provide direct on-site coordination during ...

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Planning Event In information

What is a planning event in?

Planning Event In jobs involve coordinating and organizing all aspects of professional or social events within an organization or for clients. This includes tasks such as selecting venues, managing budgets, arranging catering, and overseeing event logistics to ensure everything runs smoothly. Professionals in these roles often work closely with vendors, clients, and staff to deliver successful events, from corporate conferences to private celebrations. Strong organizational and communication skills are essential for success in this field. Event planners also handle unforeseen challenges and ensure that all client expectations are met.

What are the key skills and qualifications needed to thrive as an event planner, and why are they important?

To thrive as an Event Planner, you need strong organizational skills, attention to detail, and experience in coordinating logistics, often supported by a degree in hospitality, marketing, or a related field. Familiarity with event management software, budgeting tools, and vendor management systems is typically required. Excellent communication, problem-solving abilities, and creativity help professionals stand out in this role. These skills are essential to ensure seamless event execution, client satisfaction, and the ability to handle unexpected challenges.

What are some common challenges faced by planning event in professionals when managing multiple events simultaneously?

Planning Event In professionals often juggle several events at once, which can present challenges such as coordinating logistics, managing overlapping deadlines, and ensuring clear communication across different teams and vendors. Prioritization and strong organizational skills are essential to avoid scheduling conflicts and ensure that each event receives adequate attention. Utilizing event management software and maintaining detailed timelines can also help streamline tasks and keep all stakeholders aligned throughout the planning process.

What is the difference between Planning Event In vs Planning Event Out?

AspectPlanning Event InPlanning Event Out
Primary FocusOrganizing events held indoors or at the venueCoordinating events at external locations or off-site venues
Work EnvironmentEvent venues, conference centers, hotelsOutdoor spaces, off-site locations, client sites
Common CertificationsEvent planning certifications, hospitality trainingSimilar certifications, with emphasis on logistics

Planning Event In involves organizing and managing events held indoors or at specific venues, focusing on venue logistics and setup. Planning Event Out centers on coordinating events at external or outdoor locations, requiring different logistical considerations. Both roles require similar skills and certifications but differ mainly in location and scope.

Is being a planning event in a good career?

Event planning is a viable career that involves coordinating logistics, managing budgets, and working with clients to organize events such as weddings, conferences, and parties. It requires strong organizational skills, communication, and often certification or experience to succeed. The profession can offer opportunities for creativity and advancement, but it may also involve irregular hours and high-pressure situations.

Is event planning in high demand?

Event planning is generally in high demand due to the ongoing need for corporate, social, and special event coordination. The profession requires strong organizational skills, creativity, and familiarity with event management tools, and job opportunities can fluctuate based on economic conditions and industry trends.

What jobs do event planners do?

Event planners coordinate and manage all aspects of events such as weddings, conferences, and parties. They handle tasks including venue selection, budgeting, vendor negotiations, scheduling, and on-site supervision to ensure successful events. Strong organizational skills and familiarity with event management software are essential for this role.
Planning Event In jobs near you

Events & Community Outreach Coordinator

Flagstaff, AZ • On-site

Mountain Capital Partners
Skiing Facilities • 201 - 500 employees
Learn more about Mountain Capital Partnersexternal

Part-time

Posted 16 days ago

Job description

Job Summary
The Events and Community Outreach Coordinator is an in-person, part-time position primarily focused on planning, setting up, and managing day-of operations for on-mountain Snowbowl events. This role also plans and executes community events in Flagstaff and beyond, and assists with broader community outreach initiatives such as partnerships and local relationship building. The Coordinator plays a key role in maintaining the outside perspective of Arizona Snowbowl and supports clear, effective guest communication across social media, website, and other channels as it relates to events. This role also leverages AI tools and builds AI-driven workflows to help automate and streamline event-related tasks and projects. The ideal candidate is highly organized, comfortable managing logistics on-site, and passionate about creating great guest and community experiences.
Job Responsibilities
On-Mountain Events
  • Plan and execute Snowbowl's on-mountain events (including but not limited to passholder, family-driven, and guest-facing events) from initial concept through post-event wrap-up
  • Work with the marketing team on campaigns promoting events, and keep the website updated with accurate event details and registration information
  • Coordinate with other departments to plan and execute events
  • Build staffing plans, run-of-show documents, and logistics checklists; gather and coordinate staff for each event
  • Coordinate on-site day-of operations, including setup, vendor and staff coordination, signage/branding, timelines, and breakdown, serving as the on-site point of contact
  • Discuss and work through with manager: event budgets, vendor contracts, permits, and sponsor relationships
  • Evaluate events post-completion and prepare recap reports for leadership on attendance, budget, and lessons learned

Community Events
  • Plan for Snowbow's attendance and execute community events in Flagstaff, around the state, and in nearby states, including events that require travel
  • Work with the marketing manager on registration details and payment processing for community events
  • Work with other departments and other collective resorts on community event planning and execution
  • Travel as needed to attend, set up, and execute community events outside of Flagstaff
  • Coordinate day-of setup and operations for community events, including equipment transportation and breakdown
  • Represent Snowbowl at community events and ski shows, strategizing and coordinating attendance with the marketing manager
  • Work with the marketing manager to budget for community events

Community Outreach Initiatives
  • Assist in building and maintaining relationships with local community organizations, schools, businesses, and municipal partners
  • Help identify community partnership and outreach opportunities that align with brand goals
  • Understand local community needs and act as a liaison between the community and Snowbowl

Marketing & Communications Support
  • Work with the marketing team to maintain accurate, up-to-date event information across social media and other online channels
  • Assist the marketing team with capturing photo and video content at events, including social-ready short-form content (Reels, TikTok, Stories)
  • Support public relations efforts by representing the brand in a fun, respectful manner and assisting with event-related interview requests

AI-Driven Efficiency
  • Use AI tools to support and streamline event-related tasks and projects
  • Develop and maintain AI-powered workflows and tools that help automate recurring event and outreach processes
  • Stay current on new AI tools and identify opportunities to apply them to improve event planning, execution, and communication
Job Qualifications
  • One year of experience in event management, marketing, communications, or a related field
  • Strong organizational and project management skills, with the ability to manage multiple events and deadlines simultaneously
  • Strong written and verbal communication skills
  • Comfortable working outdoors, on your feet, and in varying weather conditions during events
  • Willingness and ability to travel within Arizona and to nearby states for community events, including occasional overnight travel
  • Valid driver's license
  • Must be able to read, write, speak, and understand English
  • Comfortable using AI tools, with the ability to build simple AI-driven workflows or automations to support event and outreach tasks
  • Ability to work on-site, with some weekend and holiday availability as needed
Bonus Skills
  • Experience with community outreach, partnership development, or sponsorship program management
  • Photography or videography skills
  • Basic understanding of Lightroom CC and Creative Cloud
  • Basic understanding of WordPress and other marketing platforms
  • Hardworking, eager to learn, and a self-starter with excellent time management skills
  • Strong analytical and problem-solving skills, especially under time pressure
  • Ability to work both independently and as part of a team
  • Proficiency in marketing or event analytics tools, such as Google Analytics or social media analytics platforms
  • An ability and love for skiing and snowboarding

Physical Requirements
  • Ability to stand, walk, and remain on your feet for extended periods, including on uneven or snow-covered terrain
  • Ability to work outdoors in varying weather conditions, including cold, wind, and snow, and high elevation for the duration of event setup, execution, and breakdown
  • Ability to lift and carry event equipment, signage, and materials up to 30 pounds, and to push or pull equipment on carts or dollies as needed
  • Ability to bend, kneel, and reach when setting up or breaking down event spaces, tables, tents, and signage
  • Ability to travel by vehicle for extended periods, including occasional overnight travel

Apply