Pims Jobs in California (NOW HIRING)

Working Title: Payroll Technician I/II

Classification Title: Payroll Technician I/II

Posting Details 

Priority Application Date (Posting will remain open until filled): Tuesday, July 14, 2026 @ 11:55pm PT

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Payroll Technician I:

Under immediate supervision, perform standardized payroll and personnel duties necessary to appoint and pay Student and other academic employees in the PeopleSoft/CHRS and PIMS database. Provide high level of customer service to student, staff, faculty and management employees as walk-in customers at the front desk reception in Payroll Services. Provide information on payroll and personnel, and provide guidance and assistance on processing routine matters such as answering questions and communicating established policies and procedures to customers. Run daily pay warrant register reports to share with campus Disbursement Team via a secured folder. May create and maintain new hire packets. Will answer phone inquiries and look up employees in PeopleSoft/CHRS and PIMS database to resolve an inquiry or determine an appropriate Payroll Technician for resolution. Distribute in-coming mail. subpoenas, personnel records requests, audit inquiries, etc. Process Absence Management timesheet data entry if necessary. Maintain Payroll documents, i.e.  timesheets, Employment Payroll Transaction forms, Employee Action Form (EAR), medical leave documents, etc. Assist with New Hire Orientations. Process a high volume of payroll invoices for the College of Continuing Education to execute immediate pay for faculty instructors. Maintain and monitor employee leave records,  run queries, review, audit, reconcile and correct data, compute net pay, process time reporting records, leave accruals, entitlements, judgments, levies, garnishments, and wage withholding orders,  enter payroll and personnel transactions, prepare document, verify and audit information in preparation for release of payment; respond to payroll requests; and may prepare payroll/HR data reports and worksheets.

Payroll Technician II:

Under general supervision of the Director of Payroll Services, the Payroll Technician II processes a wide range of confidential, technical payroll and personnel transactions. Ensures timely and accurate pay for assigned units across campus. Such transactions include calculating pay for staff, management, tenure and tenured track faculty, temp faculty, student assistants, instructional students, and graduate student employees across various pay plans within the CSU i.e. annual, 10/12 pay plans, 11/12 pay plans, academic year, summer session pay, and special consultants. Employment status transactions such as promotions, demotions, appointments, probationary, leave of absence, reclassifications, retirements, and separations. The incumbent will also handle a wide variety of troubleshooting, resolution and answering questions across all collective bargaining units on campus, state and federal laws, technical letters, MOU's and policies. Calculate and process complex workers compensation, disability, leave with/out pay, AWOL, military leave, garnishments and court ordered wage withholding orders. Calculates leave accruals and updates the campus ERP/HRIS PeopleSoft system. Incumbent will learn and update two databases, Payroll Input Management System (PIMS at the SCO) and PeopleSoft CHRS for all transactions. The Payroll Technician works closely with the State Controller's Office, other state agencies, serves as a member within the campus Payroll team and takes lead work direction from the Payroll Lead.

FLSA: Non-Exempt (Eligible for overtime compensation)

Anticipated Hiring Range: $3,738 per month - $4,836 per month

CSU Classification Salary Range:

Payroll Technician I: $3,738 per month (Step 1) - $5,446 per month (Step 20)

Payroll Technician II: $4,037 per month (Step 1) - $5,881 per month (Step 20)

A successful candidate will be assigned at either the Payroll Technician I or II level. Classification level and salary step placement will be determined based on relevant qualifications and professional experience. Anticipated hiring rate is not expected to exceed the advertised "Anticipated Hiring Range", regardless of classification level (I or II).

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range:1

Recruitment Type: Regular (Probationary)

Time Base: Full-Time

Pay Plan: 12 months 

Work Hours: Monday - Friday, 8:00am - 5:00pm. Summer Hours are 7:30am - 4:00pm. Schedule is negotiable. This position may be eligible for a partial telework (hybrid) schedule, upon management approval, following a 6 months training period.

Department Information 

Payroll Services is responsible for processing all documentation associated with the issuance of payroll warrants to all employees including special consultants, casual workers and student assistants.

The State of California State Controller's Office has responsibility for actually issuing all payroll warrants. Payroll Services also has responsibility for coordinating all leave credits for employees who are eligible for accruing paid leave credits.

https://www.csus.edu/administration-business-affairs/human-resources/payroll/

Payroll Technician I:

Minimum Qualifications 

Knowledge: Working knowledge of general office methods, practices and procedures.

Abilities: Ability to acquire working knowledge of, and independently select and apply, CSU policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements. Ability to acquire the skill to use web browsers, electronic calendaring programs, ERP/HRIS, and data management systems. Ability to audit and reconcile data; interpret and apply written rules and regulations; establish and maintain effective working relationships with others; exercise tact, courtesy and good judgment in responding to others; use current computer word processing and spreadsheet software programs; perform mathematical calculations; accurately enter data; follow oral and written instructions; communicate effectively with others; and read and write at a level appropriate to the position.

Experience: Equivalent to one year of general administrative experience in payroll and human resources recordkeeping and data entry which has provided the above knowledge and abilities.

Education: Any equivalent combination of education and experience which provides the required knowledge and abilities

Required Qualifications 

1. Knowledge of general payroll and/or human resources procedures
2. Ability to interpret policies and procedures, then apply sound decisions under direct supervision.
3. Working knowledge of personal computer hardware and software such as Microsoft Office, i.e. Excel, Word, PowerPoint, Teams, ERP/HRIS and related data management systems.
4. Communicate clearly and effectively, both oral and written using good business English, grammar and appropriate terminology.
5. Ability to work in a fast-paced environment and have good customer services skills.
6. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of both off and on- campus community.

Condition of Employment:

• Satisfactory completion of the background check process.

Preferred Qualifications 

1. Understanding University policy regarding employment of student, academic and staff employees.
2. Ability to coordinate and prioritize workload to meet firm processing deadlines.
3. PeopleSoft and PIMS or similar HCM experience

• Resume
• Cover Letter

Failure to upload required documentation may result in disqualification.

About Sacramento State

Sacramento State is located in the heart of California's capital city, five miles from State Capitol. The lush, 300-acre park-like campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the "Farm-to-Fork Capital," is one of the most ethnically diverse and livable cities in the country, with a population of half of a million.

Sacramento State proudly serves as a Hispanic-Serving Institution (HSI), Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and Black-Serving Institution (BSI). The university enrolls around 31,000 students from the Greater Sacramento Region, throughout California, across the nation, and around the world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:

"As California's capital university, Sacramento State transforms lives by preparing all students to lead, serve, and succeed. We are committed to our designations as a Hispanic Serving Institution, an Asian American Native American Pacific Islander Serving Institution, and a Black Serving Institution, and to intentionally serving students reflective of these designations and all students who have been historically underserved in education."

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. 

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, g...