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Personal Assistant Manager Jobs in San Rafael, CA

The Hire Standard

Personal Assistant

Napa, CA · On-site

$170K/yr

20th July, 2026 Personal Assistant Oakville, Napa, CA | Fully Onsite $170,000 Base + Discretionary Bonus Job Brief Some roles manage schedules. This one helps create a life that runs beautifully. We ...

Scruffy

Personal Assistant

San Francisco, CA · On-site

... Manage all incoming and outgoing communication (e-mails, letters, etc) - Work with suppliers for ... as a personal driver/valet/messenger/whatever needs to be done - Make/order/prepare/summon ...

Sports Basement

Assistant Manager

San Francisco, CA · On-site

$23 - $30/hr

Senior Manager or Assistant General Manager or General Manager Supervises : Assigned Department ... departments and personal leadership. * Demonstrates the ability to delegate and give clear ...

WINDSOR FASHIONS LLC

Assistant Manager

San Francisco, CA · On-site

$21 - $22/hr

As a Windsor Assistant Manager you are a key member of our store leadership team. You support the ... Vacation, Personal and Sick time * A generous 40% discount on all Windsor products year round ...

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Personal Assistant Manager information

See San Rafael, CA salary details

$11

$25

$45

How much do personal assistant manager jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for personal assistant manager in San Rafael, CA is $25.83, according to ZipRecruiter salary data. Most workers in this role earn between $18.51 and $28.94 per hour, depending on experience, location, and employer.

What are the most common challenges faced by a personal assistant manager, and how can they be effectively managed?

Personal Assistant Managers often face challenges balancing the diverse needs of executives and managing shifting priorities throughout the day. Time management and adaptability are essential, as last-minute requests and schedule changes are frequent. Building strong communication skills and establishing clear processes for task tracking can help manage workload efficiently. Regular check-ins with both executives and team members also ensure alignment and reduce misunderstandings, fostering a smoother workflow.

What does a personal assistant manager do?

A Personal Assistant Manager oversees and coordinates the activities of personal assistants, ensuring that tasks and schedules are managed efficiently for executives or individuals. They are responsible for delegating assignments, managing calendars, handling confidential information, and improving workflow processes. This role often includes supervising a team, addressing administrative challenges, and serving as a point of contact between the employer and staff. Strong organizational, communication, and multitasking skills are essential for success in this position.

What are the key skills and qualifications needed to thrive as a personal assistant manager, and why are they important?

To thrive as a Personal Assistant Manager, strong organizational abilities, attention to detail, and a background in administration—often supported by a relevant diploma or degree—are essential. Familiarity with office software suites, scheduling tools, and communication platforms is typically required. Excellent interpersonal skills, discretion, and proactive problem-solving help a Personal Assistant Manager excel in supporting executives and handling confidential matters. These skills ensure seamless operations, effective time management, and reliable executive support in dynamic business environments.
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Personal Assistant Manager jobs near you

Personal Assistant

Boutique Recruiting

San Francisco, CA • On-site

$110K - $120K/yr

Full-time

Medical, Dental, Vision, Retirement

Posted 11 days ago

Job description

Position Title: Personal Assistant
Salary Range: $110,000 - $120,000 annually / DOE + annual compensation increases
A rare opportunity to blend high-level personal support, executive assistance, and office operations in one dynamic role. A woman-founded sustainable apparel company is seeking a proactive Personal Assistant to support its founder and her family while helping manage day-to-day operations at the company's office. This role will coordinate schedules, travel, appointments, errands, property projects, office needs, and changing priorities across locations in San Francisco and Marin County. The ideal candidate is resourceful, tech-savvy, emotionally intelligent, and comfortable taking ownership with minimal direction. They must communicate clearly, follow through consistently, and remain composed when schedules or priorities change.
Responsibilities:
  • Provide a combination of personal assistant, executive assistant, and office management support
  • Manage calendars, schedule meetings, coordinate appointments, and communicate schedule changes
  • Book personal and business travel, including adjusting itineraries when plans change
  • Handle personal errands, including grocery shopping, dry cleaning, returns, and personal shopping coordination
  • Schedule medical appointments and manage related calendar details
  • Maintain household supplies and ensure the residences remain fully stocked
  • Assist with occasional food preparation
  • Coordinate property management needs across residences in San Francisco and Mill Valley
  • Communicate with contractors, vendors, housekeepers, and other service providers
  • Support upcoming home renovation projects by tracking details, asking questions, following up with contractors, and addressing issues
  • Manage office operations, including ordering supplies and coordinating with cleaning and office staff
  • Support the creative team with photoshoots, product samples, and sample organization
  • Collaborate with content managers and other internal team members as needed
  • Process payments and maintain organized records using QuickBooks, Quicken, Excel, and company credit cards
  • Run errands and travel between the founder's residences and the company's Sausalito office
  • Walk and occasionally care for the family's senior dog, including coordinating a sitter when needed
  • Drive company or family vehicles on occasion

Requirements:
  • 2+ years of experience as a Personal Assistant, Executive Assistant, Estate Assistant, or in a similar support role
  • Experience coordinating with contractors on home maintenance or renovation projects
  • Strong calendar management, organization, and scheduling skills
  • Technologically proficient and comfortable troubleshooting routine issues independently
  • Proficiency with Outlook and Microsoft Excel
  • Reliable personal vehicle and a valid driver's license
  • Strong, confident driving skills and comfort traveling regularly between San Francisco, Mill Valley, and Sausalito
  • Ability to work onsite five days per week across multiple locations
  • Flexibility to adjust working hours based on changing schedules, events, and priorities
  • Ability to manage competing priorities without becoming overwhelmed
  • Exceptional follow-through and the judgment to operate with limited supervision
  • Clear, responsive, and proactive communication skills
  • Professional discretion and respect for personal and family boundaries
  • Comfortable walking and occasionally caring for a dog

Benefits:
  • Annual performance reviews and compensation increases
  • Medical, dental, and vision insurance options
  • 401(k) with company contribution
  • 15 days of accrued vacation annually, five sick or personal days, paid company holidays, and two floating holidays
  • Company-designated Summer Fridays plus two additional employee-selected Summer Fridays
  • Mileage and toll reimbursement
  • Company-provided laptop and phone
  • Annual product allowance

This is an exceptional opportunity for a capable, adaptable professional who wants meaningful responsibility, high-level exposure, and a role built on trust-apply today to become an essential part of this founder's personal and professional world.
#LI-MH2 #LI-SB1
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About Boutique Recruiting

Sourced by ZipRecruiter

We are a team with shared goals; mindfully placing candidates in the workforce to successfully fulfill their career ambitions while encouraging a sense of purpose and value. We have created a new kind of placement firm — one that values connection, personalization, commitment, impact, boldness and achievement. At Boutique Recruiting, our clients, candidates and employees are at the heart of our success.

Industry

Recruiting and staffing services

Company size

51 - 200 Employees

Headquarters location

San Diego, CA, US

Year founded

2014

Social media

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