Performance Evaluation Coordinator Jobs (NOW HIRING)

POSITION: GRANTS/EVALUATION COORDINATOR
CLASSIFICATION CODE: EXEMPT FULL TIME
DEPARTMENT: PREVENTION SERVICES
REPORTS TO: GRANTS/DATA PROGRAM MANAGER
STATEMENT OF JOB: The Grants/Evaluation Coordinator supports the effective management of
grants and program data across Apache Behavioral Health Services (ABHS). This role ensures
compliance with federal, state, and tribal requirements, maintains accurate and secure databases, and
provides timely reporting to funders and internal leadership. The Grants/Evaluation Coordinator assists
in preparing proposals, managing deadlines, and supporting program teams with the data and
documentation needed to demonstrate program effectiveness. This role is responsible for designing,
implementing, and managing the evaluation plan for grants. This role ensures all program objectives,
deliverables, and outcomes are accurately measured and reported in compliance with grant requirements.
The Grants/Evaluation Coordinator provides data-driven insights to guide decision-making, ensure
accountability, and support continuous improvement of grant-funded initiatives.
This position works closely with the Grants/Data Program Manager, and strengthens Prevention
Services by maintaining data integrity, supporting timely reporting, and ensuring that grant-funded
activities are consistent with program goals and funder expectations.
DUTIES AND RESPONSIBILITIES:
1. Evaluation Planning & Design
• Develop comprehensive evaluation frameworks aligned with grant goals and
objectives.
• Establish measurable outcomes, performance indicators, and data collection methods.
• Ensure evaluation plans meet federal, state, and compliance requirements.
2. Data Collection & Analysis
• Collect qualitative and quantitative data from multiple stakeholders, including schools,
staff, and community partners.
• Conduct surveys, interviews, focus groups, and site visits as needed.
• Use statistical and analytical methods to evaluate program effectiveness, efficiency,
and impact.
3. Reporting & Compliance
• Prepare timely evaluation reports for leadership, and stakeholders.
• Ensure accuracy and transparency in data reporting.
• Document progress toward grant objectives and provide recommendations for program
improvement.
4. Collaboration & Capacity Building
• Work closely with program managers, program staff, and fiscal teams to align
evaluation with program operations.
• Provide technical assistance and training to staff on data collection and reporting
procedures.
• Communicate evaluation findings in clear, accessible language for diverse audiences.
5. Grant & Compliance Support
• Assist the Grants/Data Program Manager with proposal development, including
compiling attachments, formatting narratives, and verifying compliance with funder
guidelines.
• Maintain updated grants calendar for application deadlines, reporting schedules, and
site visit requirements.
• Gather and organize programmatic and financial information to support accurate grant
reporting.
• Ensure supporting documentation (e.g., outcome data, success stories, budget
attachments) is complete and ready for submission.
6. Data Management, Technology, & Reporting
• Develop, manage, and maintain spreadsheets to track budgets, outcomes, timelines,
and compliance deliverables; create and troubleshoot equations and formulas to ensure
accuracy.
• Utilize Microsoft Office Suite (Excel, Word, Outlook, Planner, To-Do List,
SharePoint, Teams, OneDrive, Etc.) and other tools to organize, store, and manage
documentation electronically.
• Support the development of digital filing systems to improve efficiency, accessibility,
and compliance with record retention standards.
• Produce required reports for funders, including both narrative updates and quantitative
data.
• Assist with using or customizing technology-based tools (databases, apps, or
dashboards) to streamline reporting and documentation processes; demonstrate
willingness and ability to learn new software.
• Conduct quality checks on data to ensure accuracy, confidentiality, and compliance.
7. Program Support
• Assist grant program staff with data collection tools, tracking systems, and reporting
templates.
• Support documentation for special projects, community outreach, and program
initiatives.
• Provide logistical support for site visits, training sessions, and compliance reviews.
8. Collaboration & Communication
• Work closely with Grants/Data Program Manager, Assistant Director of Prevention
Services, Program Managers and program staff to ensure accurate, timely information
flow.
• Communicate effectively with internal teams to ensure grant deliverables are met.
• Represent ABHS positively in all interactions with staff, funders, and community
partners.
9. Other Duties
• Participate in departmental training, orientation, and quality assurance initiatives.
• Uphold ABHS policies, procedures, and standards of confidentiality.
• Perform additional duties as assigned by the Grants/Data Program Manager or
Prevention Services leadership.
• Ability to regularly change priorities to accomplish tasks with frequent interruptions.
• Abide by all applicable policies, procedures, and program standards of ABHS, White
Mountain Apache Tribe, Indian Health Services, Arizona Health Care Cost
Containment System (AHCCCS) and other pertinent regulatory authorities.
• Participation in all required ABHS training.
• Reports/attends work in timely manner. Must be reliable and communicate directly
with supervisor in all matters of attendance.
KNOWLEDGE, SKILLS AND ABILITIES:
1. Advanced proficiency with Microsoft Excel (formulas, equations, pivot tables, data validation) and
strong ability to learn and adapt to new technology platforms.
2. Proficiency in the full Microsoft Office Suite (Word, Outlook, Planner, To-Do List) and comfort
using tools such as SharePoint, Teams, and OneDrive for electronic file management.
3. Knowledge of grant funding requirements at the local, state, federal, and tribal levels.
4. Ability to develop, manage, and maintain spreadsheets to support budget tracking, outcome
measurement, and compliance deliverables.
5. Strong data management and reporting skills, including ability to analyze and present data clearly.
6. Effective written and verbal communication skills.
7. Strong organizational skills and ability to manage multiple priorities with attention to detail.
8. Ability to work independently and collaboratively within a team.
9. Creativity and resourcefulness in problem solving, with a demonstrated ability to find innovative
ways to meet program needs and support service delivery.
10. Knowledge of mental health services and programming, with sensitivity to the needs of the
populations served.
11. Critical thinking and problem-solving skills related to compliance, reporting, and program support.
12. Ability to positively represent the agency to a variety of audiences.
PERFORMANCE STANDARDS:
• Strict adherence to confidentiality and compliance requirements.
• Timely and accurate completion of data, reporting, and grant support tasks.
• Consistent professionalism, collaboration, and accountability.
• Contribution to Prevention Services’ mission and objectives through accurate and effective grant/data
support.
• Upholds the vision, mission and values of ABHS while providing high quality, comprehensive and
innovative mental health care of Indian people.
• ABHS employees are expected to adhere to ABHS’s service standards and organizational values in
all their interactions with ABHS clients, other individuals, and fellow employees.
• Demonstrates commitment to ongoing personal and professional development.
• Performs other job related functions and activities as requested/required.
MINIMUM QUALIFICATIONS:
1. Bachelor’s degree in business, health and human services, data management systems or related
field; OR 4 years combination of relevant education and equivalent work experience.
2. Experience with data collection, entry, analysis, and compliance reporting.
3. Ability to pass fingerprint clearance, background check, and required pre-employment testing.
4. Valid Ariona Driver’s License and reliable transportation.
5. Must have knowledge and experience in adhering to Federal, State and Tribal laws and
regulations pertaining to HIPAA, confidentiality, fraud and abuse, corporate compliance, and all
other pertinent laws, regulations and requirements.
6. Knowledge of the Arizona Behavioral Health System, and Federal and State regulatory agencies.
Preferred:
1. At least 3 years’ experience working with Native Americans communities.
2. Advanced Excel skills and familiarity with Adobe software